Unofficial Notice of Invitation to Bid (NIB)

Apple Valley Town is seeking bids from qualified and interested contractors for the following project titled, REQUEST FOR QUALIFICATIONS FOR MECHANICAL ENGINEERING AND RELATED DESIGN FOR HVAC BUILDING INSTALLATION PROJECT, identified under Solicitation ID: -. Work is to be performed near 13467 Navajo Rd, Apple Valley, CA 92308, USA in San Bernardino County.

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General Project Description

The Town of Apple Valley, Housing & Community Development Department is seeking qualified mechanical engineering consultants to provide professional design services for the replacement of existing evaporative cooling systems (swamp coolers) with new energy-efficient HVAC systems at the James Woody Auditorium. This project aims to enhance occupant comfort, improve energy efficiency, and improve indoor air quality by enhancing filtration and airflow controls to reduce airborne particles, including COVID-19. The consultant's scope includes comprehensive mechanical engineering design, preparation of construction documents, and project lifecycle support, ensuring compliance with the 2025 California Mechanical Code and 2025 Building Energy Efficiency Standards (Title 24) concerning ventilation, refrigerant, and heat pump requirements. Key tasks involve site assessments, system evaluations, demolition and installation design, coordination with other engineering disciplines, development of permit-ready construction documents, bidding support, and post-construction assistance.

General Bid Items

Quantity: - Unit: - Work Item: Conduct on-site assessment of existing mechanical systems, including onsite meetings with Town staff.
Quantity: - Unit: - Work Item: Evaluate existing ductwork and compatibility with proposed HVAC systems to ensure improved filtration and air flow controls.
Quantity: - Unit: - Work Item: Assess existing electrical service and infrastructure (in collaboration with electrical engineers).
Quantity: - Unit: - Work Item: Perform roof structure evaluation for load capacity (in collaboration with structural engineer).
Quantity: - Unit: - Work Item: Remove and properly decommission all existing swamp coolers.
Quantity: - Unit: - Work Item: Replace existing evaporative cooling systems with new energy-efficient HVAC systems (packaged units, split systems, or other appropriate solutions).
Quantity: - Unit: - Work Item: Address air distribution, ventilation, and zone control needs.
Quantity: - Unit: - Work Item: Incorporate code-compliant outside air ventilation.
Quantity: - Unit: - Work Item: Design necessary structural reinforcements or curbing modifications (if needed).
Quantity: - Unit: - Work Item: Integrate condensate drainage and refrigerant piping systems.
Quantity: - Unit: - Work Item: Coordinate with electrical and structural engineers to ensure compatibility and code compliance.
Quantity: - Unit: - Work Item: Ensure fire/life safety compliance, including smoke control and fire damper integration.
Quantity: - Unit: - Work Item: Provide phasing or scheduling recommendations to minimize disruption to facility operations.
Quantity: - Unit: - Work Item: Specify energy-efficient equipment in compliance with state/local building energy codes and utility rebate/incentive program guidelines.
Quantity: - Unit: - Work Item: Include recommendations for building automation system (BAS) integration or standalone thermostatic controls.
Quantity: - Unit: - Work Item: Prepare stamped and permit-ready construction documents, including mechanical plans, specifications, equipment schedules, demolition/installation details, ductwork layouts/sizing, control schematics, and equipment mounting details.
Quantity: - Unit: - Work Item: Provide a detailed scope of work suitable for contractor bidding.
Quantity: - Unit: - Work Item: Provide a detailed engineer's construction cost estimate (opinion of probable cost), including prevailing wage rates and number of working days for completion.
Quantity: - Unit: - Work Item: Coordinate with the Town's Building and Safety Department.
Quantity: - Unit: - Work Item: Respond to plan check comments and provide revisions.
Quantity: - Unit: - Work Item: Support commissioning efforts, including functional testing and verification of system performance.
Quantity: - Unit: - Work Item: Include warranty and maintenance documentation for all specified equipment.
Quantity: - Unit: - Work Item: Provide Bidding Support and Administration (RFIs, addenda, pre-bid meetings, contractor walkthroughs, pre-construction meetings, site visits, as-built drawing review, punch list inspection, payment submittal review/approval).
Quantity: - Unit: - Work Item: Post-construction support during the construction phase and warranty period.

NAICS Classification

541330 – Engineering Services, 541690 – Other Scientific and Technical Consulting Services, 238220 – Plumbing, Heating, and Air-Conditioning Contractors, 238210 – Electrical Contractors and Other Wiring Installation Contractors

Records and Due Date

This bid opportunity was entered into BidAmerica on February 20, 2026, and was last updated on March 4, 2026. All bids and/or proposals are due on March 17, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Apple Valley Town. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Apple Valley Town prior to bidding.