Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Project Management Services, Specifications: Planning, execution, controls, administration, and development of a Critical Path Method (CPM) schedule.
• Quantity: -  Unit: -  Work Item: Topographic and Boundary Survey, Specifications: Complete survey of Wilderness Park and adjacent areas, 1-ft contour intervals, covering existing facilities, structures, pavement, drainage, utilities, trees, natural features, tied to NAD83 (2011), CCS83 Zone 5, NAVD88 vertical datum. Deliverables: Signed Topographic & Boundary Survey (AutoCAD Civil 3D, GIS, .pdf), Digital Terrain Model (TIN) and 1-ft Contours, Utility Basemap.
• Quantity: -  Unit: -  Work Item: Boundary and Easement Verification, Specifications: Confirmation of property lines, easements, and rights-of-way.
• Quantity: -  Unit: -  Work Item: Utility Identification, Specifications: Coordination with utility providers to locate visible and known underground utilities, subsurface utility exploration (if necessary).
• Quantity: -  Unit: -  Work Item: Existing Records Review and Data Compilation, Specifications: Compile as-built drawings, County bridge records, post-fire hazard maps, FEMA/USGS data, past City records; integrate findings into survey base map.
• Quantity: -  Unit: -  Work Item: Geotechnical Investigations and Environmental Testing, Specifications: Conduct field investigations and sampling to understand subsurface conditions, identify areas of concern, and characterize soil properties and contamination levels.
• Quantity: -  Unit: -  Work Item: Laboratory Testing, Specifications: Perform laboratory analyses for soil properties and hazardous materials.
• Quantity: -  Unit: -  Work Item: Slope Stability and Risk Assessment, Specifications: Evaluate slope stability, hillside integrity, and areas vulnerable to future mudslides, erosion, and fire events.
• Quantity: -  Unit: -  Work Item: Soil Management and Disposal Recommendations, Specifications: Provide professional recommendations for soil handling, potential reuse, or off-site disposal in accordance with applicable regulatory requirements.
• Quantity: -  Unit: -  Work Item: Mitigation and Construction Considerations, Specifications: Develop professional opinions on potential risks, strategies for mitigation, and key considerations for future construction or grading activities aimed at minimizing damage from future events (e.g., ditches for erosion, mudslide catchments, firebreaks).
• Quantity: -  Unit: -  Work Item: Geotechnical Report, Specifications: Comprehensive report including field exploration, subsurface sampling, laboratory testing, evaluations of soil composition, bearing capacity, groundwater conditions, and slope stability analyses.
• Quantity: -  Unit: -  Work Item: Hydrology Study, Specifications: Analyze drainage concerns and propose proper solutions.
• Quantity: -  Unit: -  Work Item: Conceptual Design Alternatives Development, Specifications: Prepare at least two conceptual design alternatives for preventative and remediation measures, including grading strategies, slope stabilization, drainage improvements, debris barriers, erosion control, and other best practices. Includes excavation of existing soil and cost opinions.
• Quantity: -  Unit: -  Work Item: Feasibility Assessment, Specifications: Evaluate the constructability, permitting considerations, environmental impacts, and long-term maintenance for each conceptual design.
• Quantity: -  Unit: -  Work Item: Preliminary Cost Opinions, Specifications: Provide order-of-magnitude cost estimates (Class "C") for each conceptual design.
• Quantity: -  Unit: -  Work Item: Construction Documents (40%, 80%, and 100% Design), Specifications: Develop plans, PS&E (Plans, Specifications, and Estimates) packages, draft and finalized technical specifications, preventative maintenance and monitoring plans, Class A/B/C cost estimates, construction schedules, and permit documentation.
• Quantity: -  Unit: -  Work Item: Permit Identification, Coordination, Applications, Approvals, Specifications: Identify required permits and environmental requirements, coordinate with agencies (CDFW, RWQCB, USACE, LA County, City divisions), prepare and submit permit applications, and obtain final permits and approvals (e.g., CEQA documentation).
• Quantity: -  Unit: -  Work Item: Record of Coordination and Reports, Specifications: Compile and submit records of correspondence with regulatory agencies, utilities, and stakeholders, including emails, letters, meeting notes, and approval documentation.
• Quantity: -  Unit: -  Work Item: Take-Off Quantities and Estimates, Specifications: Prepare complete sets of final take-off quantities, with backup calculations, and a final Class "A" cost estimate.
• Quantity: -  Unit: -  Work Item: Specifications and Bid Documents, Specifications: Provide finalized technical specifications, bid list, and contract documents in a format acceptable to the City.

NAICS Classification

Engineering Services (Civil, Geotechnical, Environmental Engineering Design), Surveying and Mapping (except Geophysical) Services (Topographic and Boundary Surveying), Environmental Consulting Services (Environmental investigations, Contamination Testing, Regulatory Compliance), Other Scientific and Technical Consulting Services (Project Management, Feasibility Assessment, Cost Estimating)

Records and Due Date

This bid opportunity was entered into BidAmerica on November 27, 2025, and was last updated on December 8, 2025. All bids and/or proposals are due on December 18, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Arcadia City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Arcadia City prior to bidding.