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Unofficial Notice of Invitation to Bid (NIB)

Benicia City is seeking bids from qualified and interested contractors for the following project titled, FACILITIES NEEDS CONDITION ASSESSMENT / CAPITAL RESERVE ANALYSIS, identified under Solicitation ID: RFP# 26-035. Work is to be performed near Benicia Rd, Vallejo, CA, USA in Solano County.

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General Project Description

The City of Benicia is soliciting a qualified consultant to conduct a comprehensive Facilities Condition Assessment and Facility Reserve Study for 23 of its 36 municipal buildings citywide. The assessment will identify and document construction defects, building components at or nearing the end of their useful life, building systems (substructure, envelope, conveyance, roofing, electrical, plumbing, pumps, heating, fire protection, sprinkler, smoke/carbon monoxide detection, seismic retrofit requirements, ADA compliance), and routine maintenance items costing $3,000 or less will be excluded. The Facility Reserve Study will estimate total maintenance and capital replacement costs per building, assign a letter grade/numerical score for overall condition, and provide a long-term financial plan. The project must be completed within one year of contract execution.

General Bid Items

  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for BENICIA COMMUNITY CENTER
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CAMEL BARNS OFFICE
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CAMEL BARNS EVENT HALL
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CAMEL BARNS FIRE MUSEUM
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CITY HALL
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CLOCKTOWER
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for COMMANDANTS HOUSE
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CORPYARD WATER SHOP
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CORPYARD PARKS LANDSCAPE BUILDING MAINTENANCE SHOP
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CORPYARD MAIN BUILDING + MECHANIC SHOP
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for FIRE STATION 11
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for FIRE STATION 12
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for FRC/IT
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for HUMAN RESOURCES TRAILER
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for JAMES LEMOS POOL
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for LIBRARY
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for PENINSULA RESTROOMS
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for POLICE DEPARTMENT
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for SENIOR CENTER
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for THE DEPOT
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for CITY GYM
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for WASTEWATER TREATMENT PLANT
  • Quantity: 1  Unit: LS  Work Item: Facilities Condition Assessment and Capital Reserve Analysis for WATER TREATMENT PLANT

NAICS Classification

NAICS 541330 – Engineering Services (Evaluating structural, mechanical, electrical, plumbing, seismic, and other building systems performance and deficiencies), NAICS 541310 – Architectural Services (Assessing building envelope, shell, and general facility condition, including ADA compliance review), NAICS 541611 – Administrative Management and General Management Consulting Services (Performing Capital Reserve Analysis, long-term financial planning, and forecasting capital improvements and major system replacements)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 23, 2025, and was last updated on December 22, 2025. All bids and/or proposals are due on January 15, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by Benicia City.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Benicia City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Benicia City prior to bidding.

FACILITIES NEEDS CONDITION ASSESSMENT / CAPITAL RESERVE ANALYSIS - Bid Opportunity | BidAmerica