Unofficial Notice of Invitation to Bid (NIB)

California Department of Corrections and Rehabilitation is seeking bids from qualified and interested contractors for the following project titled, Elevator Inspection, Maintenance, and Repair Services, identified under Solicitation ID: C5613235-D. Work is to be performed near 2100 Peabody Rd, Vacaville, CA 95687, USA in Solano County.

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General Project Description

This contract involves providing comprehensive Elevator Inspection, Maintenance, and Repair Services for the California State Prison, Solano. The contractor will perform monthly systematic preventative maintenance, annual safety testing (including load testing and relief & cylinder valve testing), and all necessary repairs for three specific hydraulic passenger elevators (Silverstate, Veterans, and Montgomery models) located across various buildings within the institution. The scope includes all labor, materials, supplies, equipment, permits, licenses, and insurance, and covers the repair or replacement of parts due to wear and tear. Emergency repair services must be provided within an eight (8) hour response time. The Contractor is responsible for ensuring the equipment operates according to manufacturer specifications and complies with all applicable safety codes and regulations, including those from CAL OSHA and the California State Administrative Code for Elevators.

General Bid Items

Quantity: 60 Unit: Services Work Item: Monthly Preventative Maintenance for Elevators. Specifications: Perform systematic preventative maintenance covering lubrication, cleaning, adjustment, calibration, alignment, timing, filter replacement, and operational testing, ensuring equipment meets manufacturer's specifications. A minimum of two (2) hours of service per elevator per month. (Applies to all three specified elevators over the contract term.)
Quantity: 5 Unit: Services Work Item: Annual Safety Testing and Inspections for Elevators (Including Load Testing & Relief & Cylinder Valve Testing). Specifications: Conduct annual safety tests and inspections for all equipment, specifically including safety devices and governors, in accordance with the current California State Administrative Code for Elevators. Tests must be witnessed by an authorized OSHA representative. (Applies to all three specified elevators over the contract term.)
Quantity: - Unit: Hour Work Item: Non-Emergency Repair Services for Elevators. Specifications: Provide repair services for elevator breakdowns or malfunctions that are not emergencies, with repairs completed within five (5) working days if parts are available.
Quantity: - Unit: Hour Work Item: Emergency Repair Services for Elevators. Specifications: Respond to emergency repair requests within eight (8) hours of the initial notification.
Quantity: - Unit: LS Work Item: Parts Replacement for Elevators. Specifications: Provide and replace any worn, inoperable, or otherwise affecting operability parts. Estimated budget for parts over the contract term is $20,000.00.

NAICS Classification

NAICS 238290 – Other Building Equipment Contractors (For the primary services of elevator inspection, maintenance, and repair), NAICS 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (For the ongoing maintenance and repair of complex machinery like elevators), NAICS 541690 – Other Scientific and Technical Consulting Services (For specialized inspection, safety testing, and compliance reporting duties)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 19, 2026, and was last updated on February 19, 2026. All bids and/or proposals are due on March 6, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of Corrections and Rehabilitation. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of Corrections and Rehabilitation prior to bidding.