Unofficial Notice of Invitation to Bid (NIB)

California Department of Motor Vehicles (DMV) is seeking bids from qualified and interested contractors for the following project titled, Removal and Replacement of Carpet Flooring at the West Covina DMV Field Office, identified under Solicitation ID: 25-284. Work is to be performed near 800 S Glendora Ave, West Covina, CA 91790, USA in Los Angeles County.

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General Project Description

This Small Business Bid Solicitation (SB Bid) is for the removal and replacement of carpet flooring at the West Covina DMV Field Office. The project requires the contractor to provide all necessary labor, tools, materials, equipment, and travel to remove existing carpet and vinyl composition tile, prepare sub-floors, and install approximately 3,846 square feet of carpet tile and 1,503 square feet of vinyl composition tile. The scope also includes furnishing dumpster service, conducting moisture testing, handling office furniture (unloading, dismantling earthquake straps, re-leveling, raising, and resetting electrical/communication monuments), installing trim, re-hanging doors, replacing door stops, and providing Negative Air Machines during and after installation. New cove base will also be installed. All work is to be completed within 30 calendar days of the specified start date, within a sixteen-month contract term, primarily on weekends.

General Bid Items

Quantity: Not Specified Unit: - Work Item: General Project Management, furnishing of all labor, tools, materials, equipment, and travel.
Quantity: Not Specified Unit: - Work Item: Provide dumpster service.
Quantity: Not Specified Unit: - Work Item: Perform calcium chloride moisture testing for sub-floors.
Quantity: Not Specified Unit: - Work Item: Provide Negative Air Machines during carpet installation and for 24 hours after completion.
Quantity: Not Specified Unit: - Work Item: Remove existing carpet flooring system.
Quantity: Not Specified Unit: - Work Item: Remove existing vinyl composition tile (VCT) flooring system.
Quantity: Not Specified Unit: - Work Item: Remove existing cove base and associated glue.
Quantity: Not Specified Unit: - Work Item: Unloading, dismantling earthquake straps, re-leveling, raising, and resetting electrical and communication monuments, trim, and re-hanging doors (excluding copiers, word processors, personal items, and plants).
Quantity: Not Specified Unit: - Work Item: Replace existing wood and metal door stops.
Quantity: Not Specified Unit: - Work Item: Remove all spots or smears of floor adhesives or seam cement.
Quantity: 3,846 Unit: SF Work Item: Installation of new carpet tile system. Specifications: Interface, Mohawk, Patcraft, Catalina, or Shaw Brand (or pre-approved equal); minimum pile density 6,500, tufted pattern loop; 10-year non-prorated warranty (covering wear, static, resiliency, delamination, ravel, zippering, watermarking if 100% loop pile); 100% recyclable product; closed-cell vinyl cushion backing; mill-applied "dry" adhesive system.
Quantity: 1,503 Unit: SF Work Item: Installation of new vinyl composition tile (VCT) system. Specifications: 12" x 12" x 1/8" size; ASTM F 1066, Class 2-through pattern; includes post-installation cleaning and waxing with Armstrong S-485 Floor Cleaner/Polish or approved equal.
Quantity: 2 Unit: EACH Work Item: Install walk-off mats (carpet) at main entrance. Specifications: Interface SR799 (or pre-approved equal), size 8' wide by 4' long.
Quantity: 1 Unit: EACH Work Item: Install walk-off mat (carpet) at rear door. Specifications: Interface SR799 (or pre-approved equal), size 4' wide by 4' long.
Quantity: Not Specified Unit: - Work Item: Prepare sub-floor for new flooring ensuring it is free of dust, dirt, oil, grease, paint, wax, moisture, and debris; level depressions and cracks with liquid latex additive patching compound; seal concrete floors if dusting; includes pH/alkalinity testing.
Quantity: Not Specified Unit: - Work Item: Supply and install all base accessories including new cove base at all areas where carpet is replaced. Specifications: Johnsonite brand (or pre-approved equal), black color, fitted corners; Chapco 400 brand glue (or pre-approved equal).
Quantity: Not Specified Unit: - Work Item: Provide an additional 5% of each type, color, and pattern of furnished carpet, boxed and palletized, for attic stock.
Quantity: Not Specified Unit: - Work Item: Submit manufacturer's operation and maintenance data (3 copies in 8-1/2" x 11" binder) including cleaning procedures, recommended materials, and schedules.

NAICS Classification

NAICS 238330 – Flooring Contractors (Primary category for removal and installation of carpet, vinyl composition tile, subfloor preparation, and cove base installation)., NAICS 238990 – All Other Specialty Trade Contractors (For specialized tasks like furniture lifting systems if not considered part of flooring, dumpster services, and general demolition/finish work incidental to flooring).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 27, 2025, and was last updated on December 26, 2025. All bids and/or proposals are due on January 8, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of Motor Vehicles (DMV). BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of Motor Vehicles (DMV) prior to bidding.