Unofficial Notice of Invitation to Bid (NIB)

California Department of Veteran Affairs is seeking bids from qualified and interested contractors for the following project titled, Access Control System Upgrade and Support Services, identified under Solicitation ID: 25LS0529. Work is to be performed near 45221 30th St W, Lancaster, CA 93536, USA in Los Angeles County.

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General Project Description

This Request for Quote (RFQ) is for the Access Control System Upgrade and Support Services at the Veterans Home of California – Lancaster. The contractor will provide all necessary labor, materials, tools, staff, licenses, equipment, and transportation to upgrade and support the existing access control system. This includes the installation and configuration of new servers, workstations, card printers, door panel controllers, and panic buttons, as well as providing comprehensive preventative maintenance, emergency and non-emergency on-call support services, and training over a three-year term. The project also involves ensuring all installed systems comply with existing security policies and manufacturer specifications, including applying security patches and maintaining system operability.

General Bid Items

Quantity: 1 Unit: LS Work Item: New server with operating system and application.
Quantity: 1 Unit: LS Work Item: Avigilon Access Control Module.
Quantity: 1 Unit: LS Work Item: Desktop Windows 11 workstation with pre-loaded client applications.
Quantity: 1 Unit: LS Work Item: Fargo DTC4500e card printer, Specifications: must work with new ACS.
Quantity: Not Specified Unit: LS Work Item: New door panel controllers (if applicable), Specifications: Upgrade outdated, obsolete, non-compatible, or discontinued door panel controllers with new, compatible, and industry approved controllers.
Quantity: 1 Unit: LS Work Item: Panic button, Specifications: Provide, install, configure, and maintain the emergency “Panic Button” function that automatically locks all doors from the outside, only, with a one touch button.
Quantity: 1 Unit: LS Work Item: Configure ACS application to run daily log files and synchronize those log files with the existing Avigilon Security Camera System.
Quantity: 4 Unit: Quarterly Work Item: Preventative Maintenance (Year 1, 2, 3), Specifications: Inspect and test ACS, keep ACS on current manufacturer-supported versions (including licenses and software), apply critical security updates within thirty (30) days (or sooner) and other updates quarterly, check for software errors and alarms, clean and lubricate locking hardware, perform system backup, inspect doors and card readers, provide maintenance reports, maintain current equipment list, provide safe updates with tested rollback plan and change log, provide annual health report and upgrade plan.
Quantity: 25 Unit: Hours Work Item: Emergency On-Call Services (Year 1, 2, 3), Specifications: Problem resolution, software and/or hardware repair/replacement, 24x7 helpdesk support, emergency repairs within twenty-four (24) hours including State holidays, weekends, and off-hours, provide loaner equipment if repair exceeds timeframe.
Quantity: 50 Unit: Hours Work Item: Non-Emergency On-Call Services (Year 1, 2, 3), Specifications: Problem resolution, software and/or hardware repair/replacement.
Quantity: 1 Unit: LS Work Item: Clear existing cache memory and update door panel profiles on parent Access Control System (ACS) control panels.
Quantity: 1 Unit: LS Work Item: Re-program ACS readers and control panels in Access Control Module (ACM).
Quantity: 1 Unit: LS Work Item: Training for upgraded Access Control System, Specifications: training to staff regarding operation, instruction materials, step-by-step video instructions.
Quantity: 1 Unit: LS Work Item: Training for Access Control System (upon request).

NAICS Classification

NAICS 541512 – Computer Systems Design Services, NAICS 541519 – Other Computer Related Services, NAICS 561621 – Security Systems Services (except Locksmiths), NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors

Records and Due Date

This bid opportunity was entered into BidAmerica on December 9, 2025, and was last updated on December 30, 2025. All bids and/or proposals are due on January 8, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of Veteran Affairs. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of Veteran Affairs prior to bidding.