Loading...

Unofficial Notice of Invitation to Bid (NIB)

California Department of Veteran Affairs is seeking bids from qualified and interested contractors for the following project titled, Access Control System Upgrade and Support Services, identified under Solicitation ID: 25VS0535. Work is to be performed near 10900 Telephone Rd, Ventura, CA 93004, USA in Ventura County.

Create a Free account to view ALL details and documentsNo credit card required

General Project Description

This project requires a Contractor to provide upgrades and support services for the Access Control System (ACS) at the Veterans Home of California – Ventura. The work includes commissioning a new system by building and configuring a new server with operating system and pre-loaded application software and licenses, integrating it into the existing CalVet network, providing and setting up a new Avigilon Access Control Module, providing/installing/configuring/testing a Desktop Windows 11 workstation, providing/installing/configuring/testing a Fargo DTC4500e card printer, upgrading outdated door panel controllers, installing and configuring emergency "Panic Button" functionality, clearing existing cache memory, updating door panel profiles on parent ACS control panels, reprogramming ACS readers and control panels, importing database from Lenel to Avigilon, and configuring the ACS application for daily log file synchronization with the existing Avigilon Security Camera System. Additionally, the Contractor will provide ongoing support services for three years, including quarterly preventative maintenance, emergency and non-emergency on-call services (24x7 helpdesk), and staff training on the upgraded system.

General Bid Items

  • Quantity: 1  Unit: -  Work Item: New server with operating system and application
  • Quantity: 1  Unit: -  Work Item: Avigilon Access Control Module
  • Quantity: 1  Unit: -  Work Item: Desktop Windows 11 workstation with pre-loaded client applications
  • Quantity: 1  Unit: -  Work Item: Fargo DTC4500e card printer
  • Quantity: -  Unit: -  Work Item: New door panel controllers (if applicable)
  • Quantity: 1  Unit: -  Work Item: Panic button
  • Quantity: 1  Unit: -  Work Item: New server with operating system and application (Installation and Setup)
  • Quantity: 1  Unit: -  Work Item: Avigilon Access Control Module (Installation and Setup)
  • Quantity: 1  Unit: -  Work Item: Desktop Windows 11 workstation with pre-loaded client applications (Installation and Setup)
  • Quantity: 1  Unit: -  Work Item: Fargo DTC4500e card printer (Installation and Setup)
  • Quantity: -  Unit: -  Work Item: New door panel controllers (if applicable) (Installation and Setup)
  • Quantity: 1  Unit: -  Work Item: Panic button (Installation and Setup)
  • Quantity: 1  Unit: -  Work Item: Clear existing cache memory and update door panel profiles on parent ACS control panels
  • Quantity: 1  Unit: -  Work Item: Re-program ACS readers and control panels in ACM
  • Quantity: 1  Unit: -  Work Item: Import database from Lenel to Avigilon
  • Quantity: 1  Unit: -  Work Item: Configure ACS application to run daily Log files and synchronize those Log files with the existing Avigilon Security Camera System
  • Quantity: 4  Unit: -  Work Item: Quarterly Preventative Maintenance (Year 1 Support)
  • Quantity: 25  Unit: -  Work Item: Emergency On-Call Services (Year 1 Support)
  • Quantity: 50  Unit: -  Work Item: Non-Emergency On-Call Services (Year 1 Support)
  • Quantity: 4  Unit: -  Work Item: Quarterly Preventative Maintenance (Year 2 Support)
  • Quantity: 25  Unit: -  Work Item: Emergency On-Call Services (Year 2 Support)
  • Quantity: 50  Unit: -  Work Item: Non-Emergency On-Call Services (Year 2 Support)
  • Quantity: 4  Unit: -  Work Item: Quarterly Preventative Maintenance (Year 3 Support)
  • Quantity: 25  Unit: -  Work Item: Emergency On-Call Services (Year 3 Support)
  • Quantity: 50  Unit: -  Work Item: Non-Emergency On-Call Services (Year 3 Support)
  • Quantity: 1  Unit: -  Work Item: Training for upgraded Access Control System
  • Quantity: 1  Unit: -  Work Item: Training for Access Control System (upon request)
  • Quantity: 1  Unit: -  Work Item: Training for Access Control System (upon request)
  • Quantity: -  Unit: -  Work Item: Fire Marshal Permits (Mandatory Optional Deliverable, if necessary)

NAICS Classification

NAICS 561621 – Security Systems Services (except Locksmiths) (Installation, servicing, and monitoring of electronic security systems including access control systems.), NAICS 541512 – Computer Systems Design Services (Integration of computer hardware, software, and communication technologies for the access control system.), NAICS 541513 – Computer Facilities Management Services (Providing technical expertise and support for a client's computer facilities and operations, including system upgrades and maintenance.), NAICS 541519 – Other Computer Related Services (Providing a variety of computer-related services not elsewhere classified, such as IT support, training, and specialized hardware/software installation for security systems.)

Records and Due Date

This bid opportunity was entered into BidAmerica on January 1, 2026, and was last updated on January 21, 2026. All bids and/or proposals are due on January 21, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by California Department of Veteran Affairs.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of Veteran Affairs. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of Veteran Affairs prior to bidding.

Access Control System Upgrade and Support Services - Bid Opportunity | BidAmerica