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Unofficial Notice of Invitation to Bid (NIB)

California Department of Veteran Affairs is seeking bids from qualified and interested contractors for the following project titled, Water and Ice Machine Testing and Treatment Services, identified under Solicitation ID: 25VS0006. Work is to be performed near 10900 Telephone Rd, Ventura, CA 93004, USA in Ventura County.

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General Project Description

The CalVet Department of Veterans Affairs is seeking qualified vendors to provide comprehensive Water Management Plan, testing, and remediation services for Legionella and other opportunistic pathogens at the Veterans Home in Ventura, CA. The contractor will be responsible for developing detailed water system flow diagrams, conducting risk assessments to identify high-risk locations (e.g., showers, ice machines, pools), establishing intervention protocols, performing quarterly analytical water sampling, providing test results, and executing remediation response protocols using EPA and CalDPR registered biocides. The scope also includes assisting with decommissioning/recommissioning procedures and may involve recommendations for water treatment solutions. All work must adhere to federal, state, and CalVet policies, and applicable licenses and certifications are required.

General Bid Items

  • Quantity: -  Unit: N/A  Work Item: Develop Legionella Water Management Plan.
  • Quantity: -  Unit: N/A  Work Item: Develop detailed flow diagrams for facility water systems, including potable/non-potable, end-point uses, water processing components, storage, conditioning, cooling, heating, and recirculation systems.
  • Quantity: -  Unit: N/A  Work Item: Develop a risk assessment to identify high-risk locations for Legionella and opportunistic pathogens in water systems (e.g., showers, sinks, toilets, drinking fountains, ice machines, water heaters, storage tanks, pools, spas, humidifiers, misters, cooling towers, decorative fountains).
  • Quantity: -  Unit: N/A  Work Item: Consult on identification of control measures, monitoring methods, and frequencies for water systems, referencing CDC Toolkit and ASHRAE 188P Standard.
  • Quantity: -  Unit: N/A  Work Item: Consult on establishment of intervention protocols pertaining to water access and evacuations.
  • Quantity: -  Unit: N/A  Work Item: Coordinate and prepare quarterly analytical water samples for submission to a California Department of Public Health (CDPH) licensed and Center for Disease Control (CDC) ELITE certified laboratory located in California.
  • Quantity: -  Unit: N/A  Work Item: Provide test results to the Home within 72 hours of testing, with immediate notification for positive results.
  • Quantity: -  Unit: N/A  Work Item: Develop and maintain a written remediation response protocol for Legionella positive results, kept in the Plant Operations Office.
  • Quantity: -  Unit: N/A  Work Item: In a remediation event, supply chemical, equipment, testing material, and other pertinent items, using EPA and California Department of Pesticide Regulation (CalDPR) registered biocide approved for potable water use.
  • Quantity: -  Unit: N/A  Work Item: Provide necessary emergency testing upon request (within 2 hours of notification) if verifiable, to be completed the same working day, unless delay is notified.
  • Quantity: -  Unit: N/A  Work Item: Document and handle samples using standard labels and chain-of-custody forms.
  • Quantity: -  Unit: N/A  Work Item: Assist in developing procedures for decommissioning and recommissioning buildings and water systems.
  • Quantity: -  Unit: N/A  Work Item: Institute procedural safeguards for exclusive custody and safekeeping of all samples.
  • Quantity: -  Unit: N/A  Work Item: Dispose of samples according to local, state, and federal regulations.
  • Quantity: -  Unit: N/A  Work Item: Present recommendations for filtration equipment, disinfection systems, or other water treatment solutions (as separate proposals).

NAICS Classification

NAICS 541620 – Environmental Consulting Services (Developing water management plans, conducting risk assessments, establishing intervention protocols, and providing recommendations for water treatment solutions)., NAICS 541380 – Testing Laboratories (Performing quarterly and emergency analytical water sampling, analysis, and reporting of test results for Legionella and other pathogens)., NAICS 562910 – Environmental Remediation Services (Implementing remediation response protocols, including supplying and applying EPA and CalDPR registered biocides to address pathogen contamination in facility water systems).

Records and Due Date

This bid opportunity was entered into BidAmerica on February 18, 2026, and was last updated on February 18, 2026. All bids and/or proposals are due on February 25, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Department of Veteran Affairs. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Department of Veteran Affairs prior to bidding.