Unofficial Notice of Invitation to Bid (NIB)

California Highway Patrol (CHP) is seeking bids from qualified and interested contractors for the following project titled, CHP Williams Area Office - Heating, Ventilation, and Air Conditioning (HVAC) Replacement Services, identified under Solicitation ID: 25C155003. Work is to be performed near 100 East St, Hutto, TX 78634, USA in Williamson County.

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General Project Description

This project involves the replacement of Heating, Ventilation, and Air Conditioning (HVAC) units at the CHP Williams Area Office. The scope of work includes the removal and proper disposal of three existing HVAC units, the installation of three new commercial-grade Energy Star rated HVAC units complete with parts, fittings, and necessary rebuild kits to connect to existing piping. The contractor is also responsible for seeking and passing public utility rebates to CHP, performing system start-up and testing, providing on-site training to CHP staff on the new systems, furnishing two copies of operation and maintenance manuals, obtaining all required permits, and ensuring daily removal of all jobsite debris. The installed equipment and work must comply with California Code of Regulations, Title 24, Part 6, and include a one-year workmanship warranty plus manufacturer's equipment warranties.

General Bid Items

Quantity: 3 Unit: EA Work Item: Removal and disposal of existing HVAC units, Specifications: Carrier model #38BRC030320 (Unit #2), Carrier model #38BR2042340 (Unit #3), Carrier model #38ARD012-501 (Unit #5).
Quantity: 3 Unit: EA Work Item: Installation of new commercial grade Energy Star rated HVAC units, Specifications: Including all necessary parts, fittings, and rebuild kits for connection to existing piping.
Quantity: 1 Unit: LS Work Item: System start-up and testing to ensure proper operation and make necessary adjustments.
Quantity: 1 Unit: LS Work Item: Provide on-site training to CHP staff on the operation and functions of the newly installed HVAC units.
Quantity: 2 Unit: Copies Work Item: Provision of Operation and Maintenance Manuals to CHP on-site contact.
Quantity: 1 Unit: LS Work Item: Obtaining all required permits for HVAC unit installation.
Quantity: 1 Unit: LS Work Item: Daily removal of all debris, including packaging materials, from the jobsite, with all materials to be recycled whenever possible.
Quantity: 1 Unit: LS Work Item: Warranty of work for a period of one year after installation and provision of manufacturer's warranty on equipment installed.
Quantity: 1 Unit: LS Work Item: Ensure replacement equipment and installation is compliant with the California Code of Regulations, Title 24, Part 6 regulations.
Quantity: 1 Unit: LS Work Item: Seek any public utility rebates and pass cost savings to the California Highway Patrol.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors, NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors, NAICS 562111 – Solid Waste Collection

Records and Due Date

This bid opportunity was entered into BidAmerica on February 2, 2026, and was last updated on February 2, 2026. All bids and/or proposals are due on January 16, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California Highway Patrol (CHP). BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California Highway Patrol (CHP) prior to bidding.