Unofficial Notice of Invitation to Bid (NIB)

California State Dept of Transportation (CalTrans) is seeking bids from qualified and interested contractors for the following project titled, Heating, Ventilation and Air Conditioning (HVAC) Repair and Maintenance in San Bernardino County, identified under Solicitation ID: 08A3911. Work is to be performed near 464 W 4th St, San Bernardino, CA 92401, USA in San Bernardino County.

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General Project Description

The project involves providing routine and non-routine Heating, Ventilation, and Air Conditioning (HVAC) repair and maintenance services for Caltrans facilities at the District 08 Office, Rosa Park Memorial Building in San Bernardino County. The contractor will furnish all necessary labor, equipment, vehicles, tools, materials, parts, permits, supplies, travel, disposal/recycling of waste, and incidentals. Services include maintaining, repairing, and restoring HVAC systems in accordance with state and local regulations, manufacturer's instructions, and environmental protection agency guidelines. The scope covers inspections, cleaning, lubrication, repairs of components such as blower motors, thermostats, coils, drains, refrigerants, safety devices, electrical wiring, contactors, capacitors, fan blades, service valves, and compressors. The contractor must have a C-20 (Warm-Air Heating, Ventilating, and Air-Conditioning Contractor) license and be registered with the Department of Industrial Relations.

General Bid Items

Quantity: 600 Unit: HOUR Work Item: All labor, equipment, vehicles, tools, permits, travel, disposal/recycling of waste, and incidentals necessary to maintain, repair, and restore HVAC systems for HVAC Technician Journeyman Routine Services, at 464 West 4th Street, San Bernardino, CA 92401 per STD 213, Exhibit A, Scope of Work.
Quantity: 100 Unit: HOUR Work Item: All labor, equipment, vehicles, tools, permits, travel, disposal/recycling of waste, and incidentals necessary to maintain, repair, and restore HVAC systems for HVAC Technician Journeyman Non-Routine Services, at 464 West 4th Street, San Bernardino, CA 92401 per STD 213, Exhibit A, Scope of Work.
Quantity: 150 Unit: HOUR Work Item: All labor, equipment, vehicles, tools, permits, travel, disposal/recycling of waste, and incidentals necessary to maintain, repair, and restore HVAC systems for HVAC Technician Apprentice Routine Services, at 464 West 4th Street, San Bernardino, CA 92401 per STD 213, Exhibit A, Scope of Work.
Quantity: 100 Unit: HOUR Work Item: All labor, equipment, vehicles, tools, permits, travel, disposal/recycling of waste, and incidentals necessary to maintain, repair, and restore HVAC systems for HVAC Technician Apprentice Non-Routine Services, at 464 West 4th Street, San Bernardino, CA 92401 per STD 213, Exhibit A, Scope of Work.
Quantity: - Unit: - Work Item: Subtotal (Total of items 1 through 4).
Quantity: - Unit: - Work Item: Maximum allowable expenditure for all materials, supplies, parts, fees, and permits per Exhibit A, Item 10. This Amount shall be 10 percent (10%) of the Actual Subtotal Amount.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Primary activity of installing, servicing, or repairing HVAC systems), NAICS 561210 – Facilities Support Services (Providing routine and non-routine maintenance and repair services for building systems, including HVAC)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 2, 2025, and was last updated on December 1, 2025. All bids and/or proposals are due on December 9, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California State Dept of Transportation (CalTrans). BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California State Dept of Transportation (CalTrans) prior to bidding.