Unofficial Notice of Invitation to Bid (NIB)

California State Dept of Transportation (CalTrans) is seeking bids from qualified and interested contractors for the following project titled, Warm Air Heating, Ventilating and Air Conditioning (HVAC) Replacement Services, identified under Solicitation ID: 05A2901. Work is to be performed near 50 Higuera St, San Luis Obispo, CA 93401, USA in San Luis Obispo County.

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General Project Description

This project involves providing Warm Air Heating, Ventilating, and Air Conditioning (HVAC) Replacement Services for Caltrans in San Luis Obispo County. The scope includes providing all labor, equipment, tools, parts, materials, supplies, permits, disposal fees, travel, and incidentals necessary for the removal and legal disposal of one (1) non-operational 80-ton HVAC Carrier Model 30XAA806P -05R35 unit. It also requires the furnishing and installation of one (1) equivalent new HVAC unit, including associated electrical supply, plumbing, and HVAC components. The contractor will perform system startup, balance refrigerant charge, verify controls, and provide training for Caltrans staff on the new system's operation. All work must comply with state and local requirements, and all materials used for installation must be new.

General Bid Items

Quantity: 1 Unit: Lump Sum Work Item: All labor, equipment, tools, parts, materials, supplies, permits, disposal fees, travel, and incidentals necessary for the removal and legal disposal of one (1) non-operational 80-ton HVAC Carrier Model 30XAA806P-05R35, Serial Number 4607Q91902 unit, and furnish and installation of one (1) equivalent new HVAC unit, associated electrical supply, plumbing and HVAC components. Specifications: Per STD 213, Exhibit A, Scope of Work.
Quantity: 24 Unit: Per Hour Work Item: Hourly rate to include all labor, tools, travel, and any incidentals necessary to effectuate unforeseen work related to the removal and installation of the HVAC unit. Specifications: Per STD 213, Exhibit A, Item 10, Scope of Work.
Quantity: 1 Unit: Lump Sum Work Item: Maximum allowable expenditure for unforeseen parts, materials, supplies, fees, and permits, related to the removal and installation of the HVAC unit. Specifications: Per Exhibit A, Item 9, Scope of Work. Actual cost will be reimbursed based on submitted original receipts.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Installation and replacement of HVAC systems, including associated electrical and plumbing work)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 2, 2025, and was last updated on December 1, 2025. All bids and/or proposals are due on December 16, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California State Dept of Transportation (CalTrans). BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California State Dept of Transportation (CalTrans) prior to bidding.