Unofficial Notice of Invitation to Bid (NIB)

California State Dept of Transportation (CalTrans) is seeking bids from qualified and interested contractors for the following project titled, Routine and Non-Routine Boiler Maintenance, Repairs, Testing, and Inspection Services, identified under Solicitation ID: 10A2876. Work is to be performed near 1727 30th St, Sacramento, CA 95816, USA in Sacramento County.

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General Project Description

This project involves providing routine and non-routine boiler preventative maintenance, repairs, testing, reporting, and inspection services for Caltrans. The contractor will furnish all necessary labor, equipment, tools, parts, materials, supplies, traffic control, travel, and incidentals across various Caltrans Maintenance Stations in Alpine, Amador, Calaveras, and Tuolumne Counties. Routine annual services include boiler cleanings, tune-ups, inspections, hydrostatic testing, relief valve testing, cleaning/replacing components, adjusting operational controls, lubricating motors, and submitting inspection results to the Department of General Services (DGS) Building Manager and Caltrans Contract Manager. Non-routine repairs are also required to keep equipment fully operational, with services to be completed within 24 hours of identification, using new, factory-manufactured or equivalent parts.

General Bid Items

Quantity: 9 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for three (3) boilers (Condexa Pro Model #117). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Caples Lake Maintenance Station (MS).
Quantity: 3 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for one (1) boiler (Burnham Model #4FW-154-G-45-GP). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Caples Lake MS.
Quantity: 3 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for one (1) boiler (Lochinvar Model: #KBN286). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Camp Connell MS.
Quantity: 3 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for one (1) boiler (Lochinvar model #KBN286). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Peddler Hill MS.
Quantity: 3 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for one (1) boiler (Knight Model Lochinvar). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Cabbage Patch MS.
Quantity: 6 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for two (2) boilers (Peerless Cast Iron LCE-17-011015). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Caples Lake MS.
Quantity: 3 Unit: Each Work Item: Annual routine preventive maintenance, testing, reporting and inspections for one (1) boiler (Voyager Model #SSV199-45SA). Specifications: Per STD 213, Exhibit A, Scope of Work (SOW), performed at Long Barn MS.
Quantity: 256 Unit: Hours Work Item: All labor, tools, equipment, travel, and incidentals necessary for non-routine repairs. Specifications: Per STD 213, Exhibit A, SOW.
Quantity: 5% Unit: Of Actual Subtotal Amount Work Item: Maximum allowable expenditure for all parts, materials, supplies, fees, and permits. Specifications: Per Exhibit A, Item 9.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Installation, maintenance, repair, and inspection of commercial and institutional heating systems, specifically boilers.), NAICS 541330 – Engineering Services (Providing technical boiler testing and inspection services, along with reporting on their condition and compliance.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 29, 2025, and was last updated on December 26, 2025. All bids and/or proposals are due on January 13, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by California State Dept of Transportation (CalTrans). BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from California State Dept of Transportation (CalTrans) prior to bidding.