Unofficial Notice of Invitation to Bid (NIB)

Elk Grove Unified School District is seeking bids from qualified and interested contractors for the following project titled, E-RATE ON-PREMISE CENTRALIZED DHCP/DNS/IPAM (DDI) SOLUTION, identified under Solicitation ID: RFP# 818-25/26. Work is to be performed near 8431 Gerber Rd 2nd floor, Sacramento, CA 95828, USA in Sacramento County.

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General Project Description

The Elk Grove Unified School District is seeking bid proposals from qualified vendors for the procurement and implementation of an on-premise, centralized DHCP/DNS/IPAM (DDI) Solution. This solution must provide full-featured DHCP and DNS functionality, IP Address Management, centralized analytics, and real-time reporting while adhering to robust security standards. The project requires a three-year licensing term for DDI with annual payments, an option to renew for up to five years, and includes the acquisition of professional services and project management for implementation.

General Bid Items

Quantity: - Unit: - Work Item: Procurement and deployment of purpose-built DDI hardware appliances. Specifications: Optimized for DDI services, not to exceed 2RU in size, N+1 for fans/power supplies/critical components, Flash or SSD based disk subsystems preferred.
Quantity: - Unit: - Work Item: Installation and configuration of hardened Linux OS on DDI appliances. Specifications: Customized distro, include IPMI/iLO/iDrac out-of-band management, authenticated/secure login support.
Quantity: - Unit: - Work Item: Configuration of LAN ports on DDI appliances. Specifications: Minimum 1Gb for management, 10Gb SFP/SFP+ for user-facing DNS services, support Direct Attach Cables.
Quantity: - Unit: - Work Item: Implementation of DDI Software with GUI and CLI management. Specifications: Role-Based Access Control, HTTPS web console (HTML5 preferred), customizable GUI dashboard.
Quantity: - Unit: - Work Item: Implementation of DHCP Services. Specifications: Support for over 160,000 IPv4 addresses, over 1,620 DHCP Scopes, DHCP Leases from 30 minutes to weeks, DHCP Reservations without MAC address conflicts, denial of DHCP Leases based on MAC Address Table (global to internal networks preferred), DHCP Wizards/Templates with validation checks, custom configurations for VoIP devices, Dynamic DNS integration with Windows DNS servers, built-in help.
Quantity: - Unit: - Work Item: Implementation of DNS Services. Specifications: Support multiple DNS Name Zones (Internal, external, shared), multiple internal DNS Reverse Zones, Average QPS (Queries Per Second) of 3,200, multiple AD domains/forests as authoritative DNS, logging of DNS queries/responses for reporting, Dynamic DNS integration with Windows DNS servers, DNSSEC protection, DNS over HTTPS (DoH) and DNS over TLS (DoT) for clients, host authoritative DNS Zones, Master-Slave architecture for DNS Security, High Availability/Failover Masters and HA Load-Balanced Slave Clustering desired, separate Recursive DNS/DNS Caching, Denial of Service (DoS) protections (e.g., NXDomain flooding), run Industry standard encryption.
Quantity: - Unit: - Work Item: Implementation of IP Address Management (IPAM) Services. Specifications: Part of same GUI interface, adequate Authentication/Role Based Access Control, easy-to-use reporting for IP address status in DHCP Scopes, easy identification of Scope usage/management, IP management features (removing IPs from exclusions, removing DHCP leases, MAC address to Global Deny list, converting lease to reservation), simple reporting of clients by type/OS, graphical data presentation with IP address list option, secure to prevent unauthorized IP allocation

NAICS Classification

541512 – Computer Systems Design Services, 518210 – Data Processing, Hosting, and Related Services, 423430 – Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

Records and Due Date

This bid opportunity was entered into BidAmerica on December 11, 2025, and was last updated on December 10, 2025. All bids and/or proposals are due on January 16, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Elk Grove Unified School District. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Elk Grove Unified School District prior to bidding.