Unofficial Notice of Invitation to Bid (NIB)

Encinitas City is seeking bids from qualified and interested contractors for the following project titled, PROFESSIONAL ENGINEERING SERVICES TO DESIGN THE SAN TA FE DRIVE WESTERN PHASE MODIFICATION PROJECT, identified under Solicitation ID: ENG RFP 25-10. Work is to be performed near 505 S Vulcan Ave, Encinitas, CA 92024, USA in San Diego County.

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General Project Description

The City of Encinitas is seeking professional engineering services to design the Santa Fe Drive Western Phase Modification project. This complete-streets initiative aims to implement safety modifications, improve circulation, and enhance user experience along the Santa Fe Drive corridor from Gardena Road to Evergreen Drive. The scope of work includes preparing comprehensive design plans, specifications, and engineering documents covering roadway geometry, signalized intersection layouts, drainage modifications, stormwater BMP facilities, pavement resurfacing, planting and irrigation plans, and signing and striping. The selected consultant will also manage environmental documentation, permit acquisition support, utility coordination, community engagement, and provide detailed construction cost estimates, ensuring the design adheres to City, County, and State standards.

General Bid Items

Quantity: - Unit: - Work Item: Project Management and Coordination, including kick-off meeting, regular progress meetings, scheduling, monthly reports, and presentations to City Council/agencies.
Quantity: - Unit: - Work Item: Agency Coordination, including liaising with NCTD, California Coastal Commission, Caltrans, and other stakeholders to secure required permits and ensure grant/environmental guidelines are met.
Quantity: - Unit: - Work Item: Utility Coordination, including preparing initial requests for utility information, reviewing data, notifying affected companies, and managing an agency matrix for contacts, issues, and resolutions.
Quantity: - Unit: - Work Item: Potholing Activities, including necessary permitting, equipment, and preparing a summary report of findings and resolutions.
Quantity: - Unit: - Work Item: Community Engagement, including meeting planning, content development (presentations, renderings, forms), and note-taking for public meetings and City Council/Planning Commission workshops.
Quantity: - Unit: - Work Item: Preliminary Engineering - Design Survey, including field verification of existing survey data, topographic features, utilities, sidewalks, driveways, structures, trees, and tying into NAVD 88 datum.
Quantity: - Unit: - Work Item: Preliminary Engineering - Right-Of-Way, including identification of permits/encroachments, detailed project cost estimates, and coordination with property owners for rights of entry/access.
Quantity: - Unit: - Work Item: Environmental Documentation and Permitting, including all necessary reviews, studies, and permitting (CEQA, Coastal Development Permit, Design Review Substantial Conformance Permit, environmental clearance from Caltrans), and support for hearings.
Quantity: - Unit: - Work Item: Final Design Plans, including preliminary, 50%, 100% draft, and final plans (Title, standard notes, construction details, civil design, removals, existing conditions, proposed improvements, utility base mapping, street lighting, signing and striping, landscaping, and irrigation plans) conforming to SD Regional Standard Drawings, Greenbook, and City Special Provisions, using AutoCAD.
Quantity: - Unit: - Work Item: Specifications, including preparation of Technical Specifications and Special Provisions conforming to City boilerplate, SD Regional Standard Drawings, Greenbook, and City Special Provisions.
Quantity: - Unit: - Work Item: Engineer's Cost Estimate, including quantity calculations and detailed construction cost estimates at 50% and 100% draft and final design levels.

NAICS Classification

NAICS 541330 – Engineering Services (Providing comprehensive civil, transportation, and complete-streets design services, including specifications and engineering documents.), NAICS 541310 – Architectural Services (For landscape and irrigation design as part of the overall project, often integrated with site architecture.), NAICS 541611 – Administrative Management and General Management Consulting Services (For project management, coordination with multiple agencies, community engagement, and progress reporting.), NAICS 541370 – Surveying and Mapping (Except Geophysical) Services (For design survey verification of topographic features and existing conditions.)

Records and Due Date

This bid opportunity was entered into BidAmerica on November 24, 2025, and was last updated on November 21, 2025. All bids and/or proposals are due on December 22, 2025.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Encinitas City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Encinitas City prior to bidding.