Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Project Management and Permitting. Specifications: Establish a Project Development Team (PDT); coordinate with City staff, Caltrans, and other oversight/resource agencies (e.g., Regional Water Quality Control Board, Army Corps of Engineers, CA Fish and Wildlife, utility companies); define key issues/goals; coordinate responsibilities; identify and prepare required documents, permits, and technical reports. Deliverables include bi-weekly meeting agendas, minutes, action items; monthly progress reports; updated schedules.
• Quantity: -  Unit: -  Work Item: Surveying and Base Mapping. Specifications: Conduct field review; provide topographic survey information; compile final base map from topographic and prior surveys to identify existing utilities, drainage facilities, signing, striping, fences, trees, edges of pavement, hinge points, flow lines, ditches, slopes, structures, banks, ground points. Create existing ground surface in Autodesk Civil 3D (.dwg format), including 1-foot contour intervals. Identify and accurately map existing/proposed right-of-way and adjoining property lines. Provide permanent survey control. Tasks include traffic control and obtaining any necessary encroachment permits.
• Quantity: -  Unit: -  Work Item: Preferred Alignment Development & Preliminary Engineering. Specifications: Reevaluate and design a final multi-use trail alignment for Segments 2b, 4, and 5 (including a bridge crossing Wolf Creek for Segment 2b and revised alignments for Segments 4 and 5); conduct boundary analysis and records search to determine right-of-way and easement needs; update engineering plans to 30% level. Deliverables: Preferred Alignment Exhibit, 30% Engineering Plans (including plan, profile, details, and notes sheets).
• Quantity: -  Unit: -  Work Item: Project Approval and Environmental Documentation (PA&ED). Specifications: Revalidate the California Environmental Quality Act (CEQA) document; perform any special environmental studies and necessary documents to comply with CEQA for the preferred alignment. Deliverables: Technical Studies; Draft Initial Study; Final Initial Study; Notice of Determination (CEQA).
• Quantity: -  Unit: -  Work Item: Right-of-Way (R/W) and Utility Coordination. Specifications: Establish existing right-of-way by recovering "Record Monuments"; identify existing/proposed right-of-way lines and easements on plans; identify utility companies and facilities; prepare "A," "B," and "C" letters for utility relocation; coordinate utility potholing work (including obtaining no-cost encroachment permits, contacting USA prior to excavation, and providing traffic control); prepare map indicating pothole locations and elevations of existing utility facilities.
• Quantity: -  Unit: -  Work Item: Geotechnical Engineering Services and Report. Specifications: Conduct a geotechnical investigation for exploration and evaluation of project limits; develop recommendations for project design and construction components (roadway, cut & fill slopes, road structural section); perform laboratory testing on selected samples; conduct engineering analyses to define geologic/geotechnical conditions and mitigation options; design roadway structural section. Deliverable: Geotechnical Report.
• Quantity: -  Unit: -  Work Item: Plans, Specifications, and Estimates (PS&E) Preparation. Specifications: Prepare and submit 70% and 90% (as necessary) Plans, Specifications, and Estimates in conformity with Caltrans and City of Grass Valley standards. Plans shall include (but not be limited to) Title Sheet, Notes, Key Map, Line Index, Abbreviations, Standard Plans List, Cross Sections, Plan and Profiles, Construction Details, Grading Plan, Drainage Plan, Landscaping Plan, Construction Staging, Traffic Control Plans, Construction Area Signs, Sign Plan and Details, Striping Plan and Details, Lighting Plans. Deliverables: Electronic PDF plans, electronic copy of Specifications (Special Provisions) in MS Word format, Engineer’s Cost Estimate, design notes, and calculations.

NAICS Classification

NAICS 541330 – Engineering Services (Providing civil, geotechnical, structural, and environmental engineering design services; PS&E preparation; project management; surveying; utility coordination; and right-of-way services)., NAICS 541620 – Environmental Consulting Services (Performing environmental documentation, CEQA review, impact studies, regulatory permitting, and mitigation planning)., NAICS 541990 – All Other Professional, Scientific, and Technical Services (Public outreach and stakeholder coordination specific to this project).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 22, 2025, and was last updated on January 15, 2026. All bids and/or proposals are due on February 5, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Grass Valley City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Grass Valley City prior to bidding.