Unofficial Notice of Invitation to Bid (NIB)

Hawthorne City is seeking bids from qualified and interested contractors for the following project titled, Operations, Maintenance, and Management of Hawthorne Municipal Water System & Associated Ground Water, identified under Solicitation ID: 3141425_1. Work is to be performed near 12540 Ramona Ave, Chino, CA 91710, USA in San Bernardino County.

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General Project Description

The City of Hawthorne is soliciting Statements of Qualifications (SOQs) from qualified firms for operations, maintenance, and management (O&M) services for its municipal potable water system and associated groundwater. The scope includes day-to-day operations of treatment and distribution facilities, preventative/corrective maintenance, 24/7/365 emergency response, water quality monitoring and compliance, SCADA and controls oversight, regulatory and compliance management with State Water Resources Control Board requirements, sampling, reporting, recordkeeping, audit readiness, staffing and workforce development for certified operators, administrative support including meter reading, billing system management, customer service, data management, coordination with City finance staff, capital improvement and asset management support, and preferred in-house construction and field services.

General Bid Items

Quantity: 1 Unit: LS Work Item: Day-to-day operations of water treatment and distribution facilities.
Quantity: 1 Unit: LS Work Item: Preventative and corrective maintenance for water system.
Quantity: 1 Unit: LS Work Item: Emergency response (24/7/365) for water system.
Quantity: 1 Unit: LS Work Item: Water quality monitoring and compliance.
Quantity: 1 Unit: LS Work Item: SCADA and controls oversight.
Quantity: 1 Unit: LS Work Item: Regulatory & Compliance Management with State Water Resources Control Board / DDW requirements.
Quantity: 1 Unit: LS Work Item: Sampling programs and reporting.
Quantity: 1 Unit: LS Work Item: Response to inspections and violations.
Quantity: 1 Unit: LS Work Item: Recordkeeping and audit readiness.
Quantity: 1 Unit: LS Work Item: Staffing & Workforce Development, including certified operators for treatment & distribution.
Quantity: 1 Unit: LS Work Item: Administrative, Billing & Customer Service Support, including meter reading oversight, billing system management, and customer service.
Quantity: 1 Unit: LS Work Item: Data management and reporting.
Quantity: 1 Unit: LS Work Item: Coordination with City finance staff.
Quantity: 1 Unit: LS Work Item: Capital Improvement & Asset Management Support.
Quantity: 1 Unit: LS Work Item: Construction & Field services, including in-house capabilities, self-performing emergency/planned work, and coordinating capital projects in active systems.

NAICS Classification

NAICS 221310 – Water Treatment and Distribution. (Operations, maintenance, and management of municipal potable water system including treatment and distribution facilities)., NAICS 237110 – Water and Sewer Line and Related Structures Construction. (For in-house construction capabilities, emergency/planned work, and coordinating capital projects related to water systems)., NAICS 541620 – Environmental Consulting Services. (Water quality monitoring, regulatory compliance, sampling programs, and reporting)., NAICS 561110 – Office Administrative Services. (Administrative, billing, customer service, data management, and coordination with finance staff).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 31, 2025, and was last updated on December 30, 2025. All bids and/or proposals are due on January 22, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Hawthorne City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Hawthorne City prior to bidding.