Unofficial Notice of Invitation to Bid (NIB)

Hayward City is seeking bids from qualified and interested contractors for the following project titled, Nighttime Safety Enhancement Plan, identified under Solicitation ID: 26-035. Work is to be performed near 777 B St, Hayward, CA 94541, USA in Alameda County.

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General Project Description

The City of Hayward is seeking professional services to develop a Nighttime Safety Enhancement Plan. This plan will analyze and propose improvements to the City's streetlight system to enhance nighttime traffic safety and reduce crashes, aligning with the City's Vision Zero goal by 2050. The scope includes assessing existing lighting conditions, recommending minimum illumination levels, establishing maintenance and request programs for streetlights, developing short- and long-term capital improvement alternatives, and estimating greenhouse gas emission reductions from LED conversion. The consultant will conduct project management, existing conditions assessments, public outreach, facilitate Technical Advisory Committee meetings, develop alternatives with cost estimates, and create draft and final plans for City Council approval.

General Bid Items

Quantity: - Unit: - Work Item: Project Management, Specifications: Ongoing coordination, scheduling, budgeting, meeting facilitation, reporting, and quality control.
Quantity: - Unit: - Work Item: Existing Conditions Assessment, Specifications: Inventory and evaluation of current streetlight systems, related plans, programs, request processes, operations, maintenance, and photometric survey for lighting levels, illumination quality, and light loss factor.
Quantity: - Unit: - Work Item: Project Background and Safety Data Analysis, Specifications: Identify safety data, community priorities, and high-intensity collision locations as per the Highway Injury Network.
Quantity: - Unit: - Work Item: Corridor Priority Assessment, Specifications: Select and survey high-injury, commercial, and residential corridors based on safety data to assess lighting conditions and needs.
Quantity: - Unit: - Work Item: Inventory Update, Specifications: Verify and update the existing inventory of all lighting assets, including condition.
Quantity: - Unit: - Work Item: Standard Details Review & Recommendations, Specifications: Review and provide recommendations for the City's 2017 Standard Details, including specifications for electroliers, luminaires, and design criteria for roadway lighting (SD 120, SD 120A, and SD 120B).
Quantity: - Unit: - Work Item: Public Outreach Plan Development and Implementation, Specifications: Conduct initial outreach, Nighttime Walk Audits, and develop plan recommendations to gather input from community-based organizations and residents on safety concerns.
Quantity: - Unit: - Work Item: Technical Advisory Committee (TAC) Meetings, Specifications: Form and facilitate TAC meetings; ensure analysis and recommendations meet project goals; provide updates on TAC input incorporation.
Quantity: - Unit: - Work Item: Alternatives Development, Specifications: Prioritize areas for lighting improvements based on safety data, pedestrian/bicycle activity, development patterns, and social equity; develop 5- and 10-year capital improvement alternatives with funding strategies, cost estimates, and benefit-cost evaluations.
Quantity: - Unit: - Work Item: Recommendations for New Streetlight Request Processes, Operations, and Maintenance Programs, Specifications: Develop comprehensive recommendations.
Quantity: - Unit: - Work Item: Greenhouse Gas (GHG) Emission Reduction Estimates, Specifications: Estimate GHG reductions resulting from LED conversion and increased active transportation mode share.
Quantity: - Unit: - Work Item: Technical Memorandum – Recommended Illumination Level and Capital Project Alternatives, Specifications: Deliverable including cost estimates for alternatives.
Quantity: - Unit: - Work Item: Draft and Final Plan Development, Specifications: Summarize all project deliverables, including existing conditions, target lighting levels, streetlight features, public outreach, TAC meetings, alternatives, funding, and GIS layers; include an ADA-accessible executive summary in English and Spanish.
Quantity: - Unit: - Work Item: Council Infrastructure & Airport Committee (CIAC) and City Council Approval, Specifications: Present the Plan to CIAC and City Council, assist in preparing staff reports and presentations, and facilitate resolution for final plan approval.

NAICS Classification

NAICS 541330 – Engineering Services (Consulting on streetlight system improvements, illumination levels, design criteria for roadway lighting)., NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, program development, and strategic planning for the safety enhancement plan)., NAICS 541690 – Other Scientific and Technical Consulting Services (Assessments of existing conditions, data analysis related to traffic safety and crashes, and greenhouse gas emission reduction estimations).

Records and Due Date

This bid opportunity was entered into BidAmerica on February 25, 2026, and was last updated on February 25, 2026. All bids and/or proposals are due on April 2, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Hayward City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Hayward City prior to bidding.