Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: Each service date  Unit: -  Work Item: Control and removal of weeds, litter, and debris in soft scape and hardscape areas.
• Quantity: As appropriate  Unit: -  Work Item: Prune/trim shrubs and ground covers for aesthetics, visibility, and clearance.
• Quantity: As appropriate  Unit: -  Work Item: Prune tree limbs/branches less than 10' above ground for visibility and clearance; notify authorized representative for work higher than 10' or heavy pruning.
• Quantity: Monthly  Unit: -  Work Item: Visual inspection and operational testing of irrigation systems.
• Quantity: Seasonally and as needed  Unit: -  Work Item: Adjust/program irrigation schedules to optimize water use.
• Quantity: Quarterly  Unit: -  Work Item: Irrigation system maintenance, cleaning, and testing.
• Quantity: Annually or as needed  Unit: -  Work Item: Mulch application (material cost excluded from base contract).
• Quantity: Quarterly or as needed  Unit: -  Work Item: Fertilizer application.
• Quantity: Per Town IPM Policy  Unit: -  Work Item: Pesticide application.
• Quantity: As needed  Unit: -  Work Item: Stake and tie young trees to provide appropriate support; inspect staked trees every 60 days to prevent girdling, chafing, or bark wounds; remove stakes within one year.
• Quantity: As needed  Unit: -  Work Item: Prune trees to maintain 10 ft clearance above sidewalks and 13 ft above vehicular areas; maintain sight triangles at intersections.
• Quantity: As appropriate  Unit: -  Work Item: Fertilize trees according to species and maturity based on industry standards; observe for nutrient deficiencies.
• Quantity: As appropriate  Unit: -  Work Item: Extensive pruning of shrubs, vines, ground cover (with prior notification/approval).
• Quantity: As needed  Unit: -  Work Item: Trim plants to keep paths clear and prevent sight restrictions.
• Quantity: As needed  Unit: -  Work Item: Prune shrubs to fit space limits, maintain/enhance natural growth, and remove diseased or damaged growth.
• Quantity: As needed  Unit: -  Work Item: Prune vines to control growth and direction.
• Quantity: At least once every 4 weeks  Unit: -  Work Item: Rake decomposed granite (DG) areas.
• Quantity: As appropriate  Unit: -  Work Item: Sweep or blow paved sidewalks, islands, paths, and patio areas using electric power blowers (ensure compliance with no debris rule); remove all associated debris.
• Quantity: As appropriate  Unit: -  Work Item: Cover and maintain all non-planted soils with at least 2 inches of mulch.
• Quantity: As needed  Unit: -  Work Item: Irrigation system maintenance and repair, including replacing broken/damaged/defective sprinkler heads, bubblers, and risers using exact same parts (unless approved).
• Quantity: As needed (upon authorized representative approval)  Unit: -  Work Item: Report issues and provide estimated repair scope/amount for Time & Materials work.
• Quantity: As needed  Unit: -  Work Item: Immediately notify authorized representative of deficiencies or needed changes in irrigation system operation.
• Quantity: Each occurrence (within one week of approval)  Unit: -  Work Item: Complete approved irrigation system repairs.
• Quantity: Each occurrence  Unit: -  Work Item: Install irrigation replacement parts to match original design intent.
• Quantity: As needed (due to contractor fault)  Unit: -  Work Item: Replace lost plants with same species and equal/similar size at contractor's expense.

NAICS Classification

NAICS 561730 – Landscaping Services (Encompasses general landscape maintenance, planting, pruning, irrigation system work, and debris removal for various municipal properties.), NAICS 561710 – Exterminating and Pest Control Services (Covers integrated pest management activities, including weed control and strategic application of pesticides as a last resort, as outlined in the IPM Policy.)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 3, 2026, and was last updated on February 3, 2026. All bids and/or proposals are due on February 16, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Hillsborough Town. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Hillsborough Town prior to bidding.