Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Organize and lead project Kick-Off Meeting.
• Quantity: -  Unit: -  Work Item: Provide a detailed project plan or schedule (e.g., Gantt chart) for key milestones and deliverables.
• Quantity: -  Unit: -  Work Item: Provide professional services to design, implement, and transition into operation an upgraded Headquarters datacenter and business network infrastructure.
• Quantity: -  Unit: -  Work Item: Research and Review existing relevant information via site visits, in-office investigation, and workshops, including datacenter/network architecture, virtualization, compute/storage platforms, network infrastructure, backup, recovery, disaster recovery, cybersecurity controls, hardware/software lifecycle, operational procedures, and previous reports.
• Quantity: -  Unit: -  Work Item: Assessment and validation of the existing datacenter and business network environment.
• Quantity: -  Unit: -  Work Item: Design of a modernized, integrated infrastructure platform aligned with District requirements.
• Quantity: -  Unit: -  Work Item: Procurement coordination and support for the selected solution.
• Quantity: -  Unit: -  Work Item: Implementation, configuration, and deployment of the upgraded infrastructure.
• Quantity: -  Unit: -  Work Item: Migration of workloads and services to the new platform with minimal service disruption.
• Quantity: -  Unit: -  Work Item: Documentation, knowledge transfer, and operational handoff of the upgraded infrastructure to District staff.
• Quantity: -  Unit: -  Work Item: Establishment of a managed platform operating model, including lifecycle management and support.
• Quantity: -  Unit: -  Work Item: Develop a future-state architecture addressing compute, storage, virtualization, network, security, and backup requirements.
• Quantity: -  Unit: -  Work Item: Define an integrated platform design supporting single-vendor lifecycle management, validated updates, and consolidated support.
• Quantity: -  Unit: -  Work Item: Identify architectural standards and design assumptions for the proposed solution.
• Quantity: -  Unit: -  Work Item: Define resiliency, availability, and scalability characteristics of the proposed architecture.
• Quantity: -  Unit: -  Work Item: Incorporate cybersecurity best practices, including segmentation, access control, and encryption.
• Quantity: -  Unit: -  Work Item: Address business continuity and disaster recovery considerations within the design.
• Quantity: -  Unit: -  Work Item: Identify dependencies, constraints, and implementation considerations for the solution.
• Quantity: -  Unit: -  Work Item: Document the proposed architecture and design including architecture diagrams, design narratives, and configuration-level recommendations.
• Quantity: -  Unit: -  Work Item: Coordinate procurement and delivery of hardware, software, subscriptions, and support services for the selected solution.
• Quantity: -  Unit: -  Work Item: Install, configure, and validate the upgraded infrastructure platform (compute, storage, virtualization, networking, management components).
• Quantity: -  Unit: -  Work Item: Implement vendor-orchestrated lifecycle management and support services as part of the managed platform.
• Quantity: -  Unit: -  Work Item: Develop and execute a detailed implementation and migration plan, including sequencing, dependencies, and rollback considerations.
• Quantity: -  Unit: -  Work Item: Migrate existing workloads, data, and services to the new platform in a phased manner.
• Quantity: -  Unit: -  Work Item: Perform functional testing, performance validation, and operational readiness checks.
• Quantity: -  Unit: -  Work Item: Coordinate and execute cutover activities with minimal disruption to District operations.
• Quantity: -  Unit: -  Work Item: Address issues identified during implementation and migration and support stabilization activities.
• Quantity: -  Unit: -  Work Item: Provide regular status updates throughout implementation and migration.
• Quantity: -  Unit: -  Work Item: Provide a fully managed infrastructure platform as an integral component of the Project (mandatory).
• Quantity: -  Unit: -  Work Item: Establish and configure vendor-orchestrated lifecycle management tooling for firmware, BIOS, driver, hypervisor, and platform software updates.
• Quantity: -  Unit: -  Work Item: Deliver updates as vendor-tested and pre-validated bundles ensuring compatibility across all platform components.
• Quantity: -  Unit: -  Work Item: Provide ongoing monitoring and health validation of the platform.
• Quantity: -  Unit: -  Work Item: Perform or coordinate platform upgrades, patches, and updates according to vendor best practices and District change management requirements.
• Quantity: -  Unit: -  Work Item: Provide a single point of contact for all platform-related support, including incident response, escalation, and resolution.
• Quantity: -  Unit: -  Work Item: Ensure platform support includes both hardware and software components.
• Quantity: -  Unit: -  Work Item: Define roles and responsibilities for the vendor and District staff related to routine operations, maintenance, and escalation.
• Quantity: -  Unit: -  Work Item: Provide documentation describing lifecycle processes, update procedures, and support workflows.
• Quantity: -  Unit: -  Work Item: Provide comprehensive documentation and knowledge transfer services (workshops, walkthroughs, hands-on sessions) to prepare District staff to operate, oversee, and support the upgraded datacenter and business network infrastructure.

NAICS Classification

Computer Systems Design Services (Designing, implementing, and managing complex IT infrastructure, datacenter modernization, and platform integration), Administrative Management and General Management Consulting Services (Providing strategic consulting, research, stakeholder engagement, and project management for IT infrastructure modernization initiatives), Other Computer Related Services (Supporting network infrastructure, cybersecurity controls, and managed platform lifecycle services)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 17, 2026, and was last updated on February 17, 2026. All bids and/or proposals are due on March 4, 2026.

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