Unofficial Notice of Invitation to Bid (NIB)

La Quinta City is seeking bids from qualified and interested contractors for the following project titled, ON-CALL HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) MAINTENANCE SERVICES, identified under Solicitation ID: -. Work is to be performed near 78-495 Calle Tampico, La Quinta, CA 92253, USA in Riverside County.

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General Project Description

The City of La Quinta seeks proposals from qualified firms to provide On-Call Heating, Ventilation, and Air Conditioning (HVAC) Maintenance services. This includes comprehensive HVAC controls and mechanical replacement and repair services on an as-needed basis across various City facilities such as City Hall, Library, Wellness Center, Museum, Fire Stations, Silver Rock Resort, Park Buildings, X-Park building, Public Works building, and the Old Lumber Yard. The scope encompasses regularly scheduled maintenance, repair, and replacement of various HVAC systems (chiller units, condensing units, air handling units, fan coil units, boilers, packaged units, mini splits, split system heat pumps, evaporative coolers). Specific tasks involve inspection, preventative maintenance, replacement of components (contactors, fan motors, capacitors, fuses, belts), filter replacement, coil washing, inspection/lubrication/replacement of air handler motors/pulleys/belts, and condensation drain cleaning. The contractor must be a licensed C20 HVAC Contractor with specific certifications (ASHRAE, NATE, EPA, Career Controls Encompass Systems) and unit repair certifications (Carrier, York, Tempmaster, Data Air, Trane). Emergency response within two hours is required.

General Bid Items

Quantity: LS Unit: LS Work Item: On-Call HVAC Maintenance Services (includes all labor, materials, tools, equipment, supplies, tasks, and incidental and customary work).
Quantity: As-needed Unit: EA Work Item: HVAC controls and mechanical replacement and repair services.
Quantity: As-needed Unit: EA Work Item: Regularly scheduled HVAC maintenance services for City facilities.
Quantity: As-needed Unit: EA Work Item: Inspection and identification of HVAC systems at various City facilities.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of air cooled chiller units.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of air cooled condensing units.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of air handling units.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of fan coil units.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of boilers.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of packaged units.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of mini split systems.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of split system heat pumps.
Quantity: As-needed Unit: EA Work Item: Replacement, repair, and preventative maintenance of evaporative coolers.
Quantity: As-needed Unit: EA Work Item: Inspection for preventative maintenance, repairs, and replacement of contactors, fan motors, capacitors, fuses, and belts.
Quantity: As-needed Unit: EA/LS Work Item: Replacement of all HVAC filters. Specifications: provided by the City, quarterly or as needed.
Quantity: As-needed Unit: EA Work Item: Washing of HVAC coils.
Quantity: As-needed Unit: EA Work Item: Inspection, lubrication, and replacement of air handler motors, pulleys, and belts.
Quantity: As-needed Unit: EA Work Item: Cleaning of condensation drains. Specifications: Clear of clogs and debris.
Quantity: As-needed Unit: EA/LS Work Item: Other typical and common miscellaneous HVAC repairs and work.
Quantity: As-needed Unit: EA Work Item: Replacement of aging HVAC units. Specifications: To include units requiring R-22.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Primary services include the maintenance, repair, and replacement of HVAC systems and components in commercial and institutional buildings.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 11, 2025, and was last updated on December 31, 2025. All bids and/or proposals are due on January 19, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by La Quinta City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from La Quinta City prior to bidding.