Unofficial Notice of Invitation to Bid (NIB)

La Quinta City is seeking bids from qualified and interested contractors for the following project titled, Pavement Management Plan (PMP) Update, identified under Solicitation ID: 2025-0. Work is to be performed near 78495 Calle Tampico, La Quinta, CA 92253, USA in Riverside County.

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General Project Description

The City of La Quinta is seeking proposals from professional engineering firms to update its Pavement Management Plan (PMP). The project's purpose is to determine current pavement conditions across the City's street network, develop prioritized maintenance and rehabilitation schedules, conduct life-cycle analysis, and create annual Capital Improvement Program schedules. The scope includes a citywide visual survey of pavement sections, accurate area adjustments including sidewalk, curb and gutter, and storm water inlets. Field data collection will use GIS technology, integrating with the City's ESRI ArcGIS database. The Consultant will review and update existing right-of-way shape files, add any missing segments, and link them to the GIS program. Key deliverables include PCI reports, condition distribution by functional class, network and project level budgets, a five-year maintenance and rehabilitation plan, compiled reports in PDF, Word, and Excel formats, AutoCAD documents, GIS files, and a presentation of findings to City management and Council.

General Bid Items

Quantity: - Unit: - Work Item: Project Orientation. Specifications: Consultant shall meet with City staff to discuss project details and expectations.
Quantity: - Unit: - Work Item: Field Review and Inventory. Specifications: Conduct a survey of all City maintained streets; develop a street inventory including street widths, section and lane lengths, number of lanes, functional class, construction date, type of last known surface treatment, and pavement distresses (longitudinal/transverse/alligator/raveling/rutting/corrugation/patching/block/edge cracking, bleeding/flushing); inventory existing curb and gutter, sidewalks, storm water inlets (catch basins), and right-of-way; develop custom field forms (property of City); perform field operations in accordance with OSHA standards.
Quantity: - Unit: - Work Item: Status Meeting. Specifications: Generate a project schedule for quality control; meet monthly with the City’s Project Manager during the Field Review process to review status and resolve questions.
Quantity: - Unit: - Work Item: Strategies. Specifications: After field survey and GIS population, calculate Pavement Condition Index (PCI) for each pavement section; create pavement performance curves and definitions for repair and rehabilitation strategies, including decision tree models; prepare pavement life-cycles for the maintenance schedule.
Quantity: - Unit: - Work Item: Budget Analysis. Specifications: Run different budget scenarios based on needs (e.g., unlimited).
Quantity: - Unit: - Work Item: PCI Report.
Quantity: - Unit: - Work Item: Condition Distribution by Functional Class Report.
Quantity: - Unit: - Work Item: Network and Project level budgets Report.
Quantity: - Unit: - Work Item: A Five-Year Plan for maintenance and rehabilitative work Report.
Quantity: - Unit: - Work Item: Compiled PDF of report with bookmarks (electronic copy).
Quantity: - Unit: - Work Item: Word Document of written portions of report (electronic copy).
Quantity: - Unit: - Work Item: Excel Document of all cost estimates (electronic copy).
Quantity: - Unit: - Work Item: AutoCAD, 2016 or earlier, Document of Five-Year Plan (electronic copy).
Quantity: - Unit: - Work Item: GIS Documents. Specifications: Integrate pavement data into existing GIS street layer using most up-to-date GIS file formatting; include custom GIS-PMP applications for easy staff access to pavement data using SQL statements to generate project reports and thematic maps.
Quantity: - Unit: - Work Item: Presentation. Specifications: Be prepared to present findings of the Report to upper management and City Council at a regular City Council Meeting or Study Session; provide presentation as a PDF and PowerPoint Document.

NAICS Classification

NAICS 541330 – Engineering Services (Updating Pavement Management Plan, pavement analysis, rehabilitation strategies, civil engineering design, traffic signal maintenance improvements.), NAICS 541360 – Geophysical Surveying and Mapping Services (Citywide pavement surveys, field data collection, GIS database population, thematic mapping, data systems management.), NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, budget analysis, development of Capital Improvement Program schedules, organizational strategy regarding maintenance.), NAICS 541990 – All Other Professional, Scientific, and Technical Services (Pavement condition index calculation, life-cycle criteria and analysis, custom GIS-PMP application development.)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 6, 2026, and was last updated on February 26, 2026. All bids and/or proposals are due on March 6, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by La Quinta City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from La Quinta City prior to bidding.