Unofficial Notice of Invitation to Bid (NIB)

Long Beach Unified School District is seeking bids from qualified and interested contractors for the following project titled, MDF/IDF SWITCH REPLACEMENT PROJECT (E-RATE FUNDING YEAR 2026), identified under Solicitation ID: 2526-007-RFP. Work is to be performed near 4400 Ladoga Ave, Lakewood, CA 90713, USA in Los Angeles County.

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General Project Description

The project involves replacing aging Cisco core MDF (Main Distribution Frame) and IDF (Intermediate Distribution Frame) access switches at multiple school locations within the Long Beach Unified School District boundaries. The scope includes planning, collaboration, implementation, system testing and verification, and post-installation support and remediation. Key activities also include the physical removal of older switches and installation of new ones, standardizing deployment methodologies, cleaning up installations, and integrating new switches into the existing LBUSD Cisco DNA appliance. Work disruptive to daytime school functions must be performed after school hours.

General Bid Items

Quantity: - Unit: - Work Item: Replacement of existing MDF switches with new Cisco 9500 series switches
Quantity: - Unit: - Work Item: Replacement of existing IDF switches with new Cisco 9300 series switches
Quantity: - Unit: - Work Item: Removal and decommissioning of existing network equipment (Cisco ASR, chassis-based core switches, Cisco Catalyst switches, UPS systems/batteries, XPS systems, old patch cords)
Quantity: - Unit: - Work Item: Configuration of all new switches for management via Cisco DNA, including inventory management, software updating, and troubleshooting
Quantity: - Unit: - Work Item: Physical installation of new switches and migration of existing network functionality
Quantity: - Unit: - Work Item: Transfer of standalone ASR router functions to integrated functions on Cisco 9500 core switches (MDF)
Quantity: - Unit: - Work Item: Transfer of physical fiber/copper cable connections to the new 9500 Core Switch
Quantity: - Unit: - Work Item: Labeling of new switches (Switch Name, IP, SN, Stack ID, QR code) using plastic labels (3.94" x 2.28" writing area, 10" overall length)
Quantity: - Unit: - Work Item: Labeling of IDF cabinets with new assigned IDF numbering scheme
Quantity: - Unit: - Work Item: Replacement of existing Fiber Patch Cables and SFPs at the MDF, and replacement of damaged/inappropriate length fiber cables/SFPs at the IDF
Quantity: - Unit: - Work Item: Cable management and clean-up in MDF/IDF cabinets, including replacement of all existing patch cables with new blue MONOPRICE SLIMRUN CAT6A 30AWG Ethernet Cables
Quantity: - Unit: - Work Item: Installation of basic cable management (Velcro or reusable strapping) if not present
Quantity: - Unit: - Work Item: Installation of split loom tubing to protect Fiber Optical patch cables, secured to prevent snagging or crimping
Quantity: - Unit: - Work Item: Cable management for power supply cables
Quantity: - Unit: - Work Item: Adjustment of rack rails in cabinets to accommodate new hardware
Quantity: - Unit: - Work Item: Removal and replacement of specified UPS systems in IDF cabinets with Tripp Lite Isobar PDUs
Quantity: - Unit: - Work Item: Nightly clean-up of workspaces
Quantity: - Unit: - Work Item: System test and verification, including generation of installation reports, photographic evidence (front view, front view with door open, bottom PDU view, cabinet open from back), final installation report checklist, and VLAN verification
Quantity: - Unit: - Work Item: Post-installation day 1 support
Quantity: - Unit: - Work Item: Provision of 90-day workmanship warranty
Quantity: - Unit: - Work Item: Decommissioning and proper disposal/delivery of old equipment (switches, UPS, XPS power switches, cables) to LBUSD warehouse
Quantity: - Unit: - Work Item: Provision of project plan, site maps, pre-conditioned photos, network topology maps, and survey checklists (owner provided)
Quantity: - Unit: - Work Item: Host weekly coordination/status meetings
Quantity: - Unit: - Work Item: Daily email updates after each night of work, including unforeseen circumstances
Quantity: 1 Unit: LS Work Item: Contingency for unforeseen costs or conditions

NAICS Classification

NAICS 541512 – Computer Systems Design Services (Includes planning, system test and verification, post-installation support, configuration, and integration of network systems.), NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Covers the physical installation of network switches, structured cabling, cable management, and removal of old equipment with associated electrical connections.), NAICS 811212 – Computer and Office Machine Repair and Maintenance (Encompasses post-installation support, remediation, and warranty services for computer and network equipment.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 5, 2025, and was last updated on December 4, 2025. All bids and/or proposals are due on January 7, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Long Beach Unified School District. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Long Beach Unified School District prior to bidding.