Unofficial Notice of Invitation to Bid (NIB)

Malibu City is seeking bids from qualified and interested contractors for the following project titled, REQUEST FOR QUALIFICATIONS/PROPOSALS FOR AUDIO-VISUAL AND BROADCAST EQUIPMENT INSTALLATION AND INTEGRATION, identified under Solicitation ID: -. Work is to be performed near 23825 Stuart Ranch Rd, Malibu, CA 90265, USA in Los Angeles County.

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General Project Description

The City of Malibu is requesting proposals from qualified firms for the installation and integration of replacement audio-visual (A/V) and broadcast equipment in Malibu City Hall's Council Chambers, Multi-Purpose Room (MPR), and Senior Center. The project aims to replace end-of-life hardware and software, ensuring reliable functionality and accessibility for daily operations and hybrid public meetings. The scope includes replacing existing server racks, integrating new systems seamlessly with the City's IT network infrastructure, security protocols, building management systems, and communication platforms (e.g., Microsoft Teams, Zoom). The selected firm will manage procurement, installation, programming, testing, training, and provide ongoing support and detailed documentation, with an emphasis on ADA compliance for assistive listening devices and closed captioning.

General Bid Items

Quantity: 1 Unit: LS Work Item: Installation and integration of replacement Audio-Visual and Broadcast Equipment Control Systems in Council Chambers, MPR, and Senior Center.
Quantity: 15 Unit: EA Work Item: Wireless gooseneck microphones for Council Chambers.
Quantity: 10 Unit: EA Work Item: Wireless handheld microphones for Council Chambers.
Quantity: 2 Unit: EA Work Item: Wireless bodypack microphones for Council Chambers.
Quantity: 4 Unit: EA Work Item: High-definition, programmable PTZ broadcast cameras with controller for Council Chambers.
Quantity: 1 Unit: LS Work Item: Update/replacement of Broadcast system capabilities.
Quantity: 1 Unit: LS Work Item: Update/replacement of Presentation system capabilities.
Quantity: 1 Unit: LS Work Item: Update/replacement of Film screening system capabilities.
Quantity: 2 Unit: EA Work Item: TV display panels for Council Chambers audience, Specifications: 40".
Quantity: 2 Unit: EA Work Item: Display panels to replace long-throw projectors for Council Chambers, Specifications: 80”-100”.
Quantity: 1 Unit: EA Work Item: Confidence monitor for Council Chambers, Specifications: 65”-75”.
Quantity: 1 Unit: LS Work Item: ADA compliance for assistive listening devices.
Quantity: 1 Unit: LS Work Item: Live closed captioning.
Quantity: 4 Unit: EA Work Item: Wireless handheld microphones for Multi-Purpose Room and Senior Center.
Quantity: 1 Unit: LS Work Item: Automation system for basic audio and video routing for Multi-Purpose Room and Senior Center.
Quantity: 1 Unit: LS Work Item: Third-party device presentation support for Multi-Purpose Room and Senior Center.
Quantity: 2 Unit: EA Work Item: TV display panels for Multi-Purpose Room and Senior Center, Specifications: 55".
Quantity: 1 Unit: LS Work Item: Replacement of existing server racks to appropriately accommodate modern hardware.
Quantity: 1 Unit: LS Work Item: Seamless integration of all new systems and infrastructure with existing City's IT network infrastructure, security protocols, building management systems, and communication platforms (e.g., Microsoft Teams, Zoom).
Quantity: 1 Unit: LS Work Item: Project management of all phases, including procurement, installation, programming, testing, and training.
Quantity: 1 Unit: LS Work Item: Provide a minimum one (1) year warranty for all equipment and installation.
Quantity: 1 Unit: LS Work Item: Provide telephone/online support within 4 business hours of a service request during warranty period.
Quantity: 1 Unit: LS Work Item: Provide on-site support within 48 hours for service requests not resolved by telephone/online support during warranty period.
Quantity: 1 Unit: LS Work Item: Repair or replacement of faulty items within 96 hours of on-site service or according to manufacturer's repair program during warranty period.
Quantity: 1 Unit: LS Work Item: Perform initial tests and adjustments of the audio-visual and broadcasting systems.
Quantity: 1 Unit: LS Work Item: Contractor personnel to be on-site for the first 4 public meetings to ensure proper system functionality.
Quantity: 1 Unit: LS Work Item: Provide end-user training on system operation, diagrams, software interfaces, care, and maintenance.
Quantity: 1 Unit: LS Work Item: Provide detailed plans, schematics, rack elevations, product specifications, related drawings, and programming files.
Quantity: 1 Unit: LS Work Item: Provide licensing and support costs for an additional four (4) years after the warranty period (total of five-year support period).

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (This includes the installation of audio, video, and telecommunications equipment, as well as wiring for associated systems.), NAICS 541512 – Computer Systems Design Services (This covers the integration of new A/V systems with existing IT network infrastructure, security protocols, building management systems, and communication platforms.), NAICS 541618 – Other Management Consulting Services (This category applies to the professional services involved, including project management, procurement guidance, testing oversight, end-user training, and long-term support coordination.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 23, 2025, and was last updated on December 22, 2025. All bids and/or proposals are due on February 5, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Malibu City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Malibu City prior to bidding.