Unofficial Notice of Invitation to Bid (NIB)

Napa County is seeking bids from qualified and interested contractors for the following project titled, FIRE ALARMS MONITORING, TESTING, INSPECTION, AND MAINTENANCE SERVICES, identified under Solicitation ID: PM122501. Work is to be performed near 1195 3rd St suite 101, Napa, CA 94559, USA in Napa County.

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General Project Description

The project involves providing routine and non-routine/emergency monitoring, testing, inspection, and maintenance services for fire alarm systems across various Napa County locations. Services must comply with NFPA 72, California Fire Code, and other applicable regulations. The contractor is responsible for furnishing all labor, tools, equipment, materials, and supervision, ensuring minimal disruption to facilities. Key services include 24/7 alarm monitoring with appropriate dispatch response, servicing all installed devices and alarm panels, identifying and recommending repairs for system deficiencies, and accommodating changes in service frequency or sites. Routine services are to be performed Monday through Friday, 6:30 am to 8:30 am, excluding observed holidays, with call-back services for malfunctions provided within 24 hours. A transitional plan for monitoring services will be developed with the County.

General Bid Items

Quantity: - Unit: - Work Item: Routine Monitoring Services: Provide 24 hours per day, 7 days per week monitoring of fire alarms at various County locations in Napa, CA.
Quantity: - Unit: - Work Item: Annual Fire Alarm System Testing and Inspection: Perform routine annual testing and inspection of fire alarm systems at listed County locations, conforming to NFPA 72 and California Fire Code.
Quantity: - Unit: - Work Item: Routine Fire Alarm System Maintenance Services: Provide necessary maintenance services for fire alarm systems at listed County locations, including parts for various alarm panel types (e.g., Silent Knight 5207, Notifier AFP200, Simplex 4001, BOSCH FPD-7024).
Quantity: - Unit: - Work Item: Non-Routine/Emergency/On-Call Services: Provide authorized non-routine/emergency testing, inspection, and maintenance services countywide as needed, including call back services within 24 hours for equipment malfunctions.
Quantity: - Unit: - Work Item: Identification and Reporting of System Deficiencies: Notify County of system or equipment deficiencies identified during services and advise on recommended/necessary repairs.
Quantity: - Unit: - Work Item: Development and Execution of Transitional Plan: Collaborate with County to develop and execute a transitional plan for fire alarm monitoring services commencing July 1, 2026.
Quantity: - Unit: - Work Item: Labor, Tools, Equipment, Materials, and Supervision: Furnish all necessary resources to perform the full scope of work with minimal disruption.

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation, maintenance, and repair of fire alarm and security systems)., NAICS 561621 – Security Systems Services (except Locksmiths) (Monitoring, inspecting, and testing of fire alarm systems)., NAICS 541330 – Engineering Services (Consulting on fire alarm system deficiencies and repair specifications).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 5, 2025, and was last updated on December 25, 2025. All bids and/or proposals are due on January 14, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Napa County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Napa County prior to bidding.