Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Project Management, Specifications: Serve as primary point of contact, manage consultant team, oversee schedules and deliverables, ensure quality control, coordinate with OCTA, Caltrans, and partner agencies, participate in regular coordination meetings, maintain updated task schedule, notify OCTA Project Manager of any issues.
• Quantity: -  Unit: -  Work Item: Community Liaison, Specifications: Lead day-to-day outreach activities, conduct stakeholder coordination, prepare outreach materials, support public meetings, respond to public inquiries, support canvassing.
• Quantity: -  Unit: -  Work Item: Graphic Designer, Specifications: Produce visual materials including maps, boards, digital assets, and collateral to support public understanding of the project.
• Quantity: -  Unit: -  Work Item: Account Coordinator, Specifications: Provide logistical and administrative support, manage databases, prepare drafts of communication materials, support canvassing, and help track metrics.
• Quantity: -  Unit: -  Work Item: Comprehensive Outreach Plan, Specifications: Prepare and implement within thirty (30) days of contract execution.
• Quantity: -  Unit: -  Work Item: Public Meetings & Community Engagement, Specifications: Plan and facilitate public meetings, provide ongoing community engagement, support environmental document circulation.
• Quantity: -  Unit: -  Work Item: Multilingual Communication, Specifications: Provide written and verbal multilingual communication services as needed.
• Quantity: -  Unit: -  Work Item: Stakeholder Database Management, Specifications: Populate and manage a database of contacts (individuals, businesses, organizations with contact information) accessible via a web-based platform with an electronic form for input and the ability to track and report metrics.
• Quantity: -  Unit: -  Work Item: Performance Metrics Tracking, Specifications: Track metrics including stakeholders reached, diversity of participants, feedback themes, web and social analytics, and overall public sentiment.
• Quantity: -  Unit: -  Work Item: Media and Government Relations Support, Specifications: Support OCTA Media Relations and Government Relations teams, prepare materials for OCTA Board updates, coordinate with Caltrans teams, and provide rapid response communications.
• Quantity: -  Unit: -  Work Item: Engagement with Underserved Communities, Specifications: Support engagement with underserved, hard-to-reach, Limited English Proficiency households, or other potentially impacted communities.
• Quantity: -  Unit: -  Work Item: Special Events Planning and Execution, Specifications: Provide event production, management, and/or support for project milestones, including planning and execution of events, coordinating logistics with Project contractor and partner agencies, retaining vendors (catering, audio/visual, staging, seating, event signage), and ascertaining sponsorships.
• Quantity: -  Unit: -  Work Item: Monthly Invoicing and Progress Reports, Specifications: Submit monthly invoices (summarizing total charges, itemized labor charges by individual with detailed task descriptions, hours, billing rates, direct costs with receipts, subcontractor invoices, month-to-date and contract-to-date summary vs. approved budget) accompanied by written progress reports (completed tasks, in-progress tasks, anticipated activities, key issues, risks, decisions needed from OCTA, updated outreach metrics, status update on deliverables).
• Quantity: -  Unit: -  Work Item: Deliverable Review and Approval Support, Specifications: Submit all work products (written materials, graphics, notices, presentations, and digital content) to OCTA for review and approval prior to use; incorporate OCTA comments; do not publish, distribute, or post materials without written approval.
• Quantity: -  Unit: -  Work Item: Records Management, Specifications: Maintain organized project files (work products, correspondence, stakeholder contacts, notices, meeting summaries, metrics); provide a complete digital archive of all materials produced to OCTA at the conclusion of the contract.

NAICS Classification

NAICS 541613 – Marketing Consulting Services (Developing and implementing public communication and outreach plans, strategy development, and performance tracking)., NAICS 541820 – Public Relations Agencies (Managing media relations, community engagement, public participation, and communicating project information to diverse audiences)., NAICS 541810 – Advertising Agencies (Producing collateral materials, digital assets, and event signage for project communication)., NAICS 541930 – Translation and Interpretation Services (Providing multilingual communication services, both written and verbal)., NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, coordination with partner agencies, schedule and budget control, and administrative support).

Records and Due Date

This bid opportunity was entered into BidAmerica on February 17, 2026, and was last updated on February 27, 2026. All bids and/or proposals are due on March 5, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Orange County Transportation Authority. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Orange County Transportation Authority prior to bidding.