Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Site Analysis, including review of as-builts, surveys/testing coordination, visual site surveys, existing documentation/drawing review, and topographic survey for ADA Path of Travel upgrades.
• Quantity: -  Unit: -  Work Item: Program Confirmation, including programming sessions with Facilities Staff and end-user groups, analysis of District and jurisdictional requirements, and preparation of a preliminary project schedule.
• Quantity: -  Unit: -  Work Item: Schematic Design Development, including updates to demolition/staging plans, identification of interim utility connections, planning code analysis, meetings with state and local agencies for approvals, updated site plans, building elevations/sections, community/school group presentations, refinement of design elements, provision of schematic design cost estimate, and obtaining District/agency approvals.
• Quantity: -  Unit: -  Work Item: Design Development, including creation of detailed documents for civil, architectural, structural, mechanical, electrical, plumbing, low voltage, and fire life safety design solutions, provision of outline specifications, design development cost estimates, obtaining District approvals for construction documents, and coordination with Lease-Leaseback Contractor.
• Quantity: -  Unit: -  Work Item: 50% Construction Documents, including preparation of updated construction drawings, details, specifications, and project manual; provision of architectural services across all disciplines (interiors, structural, civil, mechanical, electrical, plumbing, security, acoustical, interior design, lighting, audio visual, data/telecommunications, graphics design); cost estimating, schedule planning, life cycle costing, value engineering, critical path; planning/design/procurement/coordination for new equipment, telecommunications, security, and low voltage systems; exterior site design (parking lots, driveways, hardscape, landscape, irrigation, ADA transitions), and coordination with Lease-Leaseback Contractor.
• Quantity: -  Unit: -  Work Item: 95% Construction Documents, including incorporation of District comments, preparation of final construction drawings, details, specifications, and project manual; assistance in developing bidding and contract documents; preparation of preliminary construction drawings and project manual; preparation of trade-specific cost estimates.
• Quantity: -  Unit: -  Work Item: Permitting Assistance, including meetings with Division of State Architect (DSA), fire marshal, and local/state officials; obtaining review and approval from the District; applying for and receiving DSA approval for the project; and providing electronic files of all approved DSA documents.
• Quantity: -  Unit: -  Work Item: Bidding, Construction, and Contract Administration Support, including preparation of Bid Documents, conducting job walks, responding to Contractor RFIs, issuing bid clarifications, assisting with bid analysis/contractor selection/negotiation, providing contract administration services, attending weekly construction meetings, preparing construction observation reports, responding to RFIs/submittals, reviewing Change Order documentation, submitting CCD documentation to DSA, reviewing/recommending payment applications, and administering construction contract.
• Quantity: -  Unit: -  Work Item: Contract Closeout and DSA Closeout, including assisting with construction contract closeout, facilitating DSA closeout, assembling warranty documents, performing substantial completion inspection for punch list items, and recommending substantial completion date.

NAICS Classification

NAICS 541310 - Architectural Services, NAICS 541330 - Engineering Services, NAICS 541410 - Interior Design Services, NAICS 541611 - Administrative Management and General Management Consulting Services

Records and Due Date

This bid opportunity was entered into BidAmerica on February 2, 2026, and was last updated on February 2, 2026. All bids and/or proposals are due on February 13, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Pasadena Unified School District- Procurement Services. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Pasadena Unified School District- Procurement Services prior to bidding.