Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: 125  Unit: Hours  Work Item: Senior Construction Manager
• Quantity: 450  Unit: Hours  Work Item: Construction Manager/Project Manager
• Quantity: 1400  Unit: Hours  Work Item: Senior Construction Inspector
• Quantity: -  Unit: -  Work Item: Coordinate, record, respond, and transmit requests for information from the contractor.
• Quantity: -  Unit: -  Work Item: Coordinate technical review and response from Project Manager (PM) and/or Engineer of Record.
• Quantity: -  Unit: -  Work Item: Address contractual implications of technical clarification.
• Quantity: -  Unit: -  Work Item: Assist PM with contract correspondence including letters, forms, notices, permits, change orders, field and laboratory test results, schedules of values, and contractor applications for payment.
• Quantity: -  Unit: -  Work Item: Perform project level review of the contractor's schedules for compliance with contract documents.
• Quantity: -  Unit: -  Work Item: Coordinate schedule reviews with contractor and PM.
• Quantity: -  Unit: -  Work Item: Receive, coordinate, and record all contractor proposals and claims for contract modification.
• Quantity: -  Unit: -  Work Item: Review, evaluate, and comment on contractor proposals and claims for compliance, accuracy, and appropriateness.
• Quantity: -  Unit: -  Work Item: Perform cost analysis and provide written comments on contractor proposals and claims, when instructed by the PM.
• Quantity: -  Unit: -  Work Item: Prepare and submit recommendations to the PM for acceptance, rejection, or other actions on contractor proposals and claims.
• Quantity: -  Unit: -  Work Item: Assist PM with the defense or negotiation of change orders and/or claims.
• Quantity: -  Unit: -  Work Item: Monitor and document contractor's required field testing to assure compliance with contract documents.
• Quantity: -  Unit: -  Work Item: Review laboratory test results with the PM and/or Engineer of Record for compliance.
• Quantity: -  Unit: -  Work Item: Verify the quantities and schedule of values in contractor invoices.
• Quantity: -  Unit: -  Work Item: Approve and submit to the PM for payment approval.
• Quantity: -  Unit: -  Work Item: Prepare monthly status reports covering budget, current construction cost and schedule estimates, obligations, action items, change orders, anticipated change orders, and expenditures.
• Quantity: -  Unit: -  Work Item: Collect all records, certificates, guarantees, warranties, and releases required from the contractor and transmit to the PM.
• Quantity: -  Unit: -  Work Item: Record documentation, including pictures, dailies, journals, gate valve slips, service slips, compaction tests, hydrostatic tests, and bacteriological tests.
• Quantity: -  Unit: -  Work Item: Oversee the performance and completion of contractor's tests for equipment, material, pipeline, electrical, instrumentation, control and communication components, mechanical, system, and commission testing.
• Quantity: -  Unit: -  Work Item: Review training program submittals, if required, by the contractor for compliance to contract documents.
• Quantity: -  Unit: -  Work Item: Maintain detailed and accurate records of construction activities.
• Quantity: -  Unit: -  Work Item: Review and approve contractor as-built (record) drawing preparation for completeness and accuracy.
• Quantity: -  Unit: -  Work Item: Coordinate transmittal of record drawings with the PM and/or Engineer of Record, including any CAD files.
• Quantity: -  Unit: -  Work Item: Provide on-site observation and document the progress, activities, and quality of the work performed by the contractor and its subcontractors.
• Quantity: -  Unit: -  Work Item: Advise PM of any observed deviations from contract documents.
• Quantity: -  Unit: -  Work Item: Identify problems and issues encountered and recommend appropriate actions for problem resolution.
• Quantity: -  Unit: -  Work Item: Verify surveying work and layout work related to control points, right-of-ways, and grades.
• Quantity: -  Unit: -  Work Item: Document any damages to existing facilities (curb, sidewalk, gutter) resulting from contractor's work.
• Quantity: -  Unit: -  Work Item: Document and submit water service record for each service installed by the contractor.
• Quantity: -  Unit: -  Work Item: Verify the contractor completes and submits the City's valve record card for each valve installed.
• Quantity: -  Unit: -  Work Item: Attend and participate in construction meetings as requested by the PM.
• Quantity: -  Unit: -  Work Item: Prepare a daily report of construction activities utilizing the City's Daily Progress Report forms.
• Quantity: -  Unit: -  Work Item: Maintain a daily progress diary to document and record work performed.
• Quantity: -  Unit: -  Work Item: Assemble and maintain notes, comments, sketches, photographs, and supportive data for as-build drawings revisions.
• Quantity: -  Unit: -  Work Item: Consult with the PM and Engineer of Record on project work progress, including advanced notice for major tests, inspections, or important phases of work.
• Quantity: -  Unit: -  Work Item: Review and comment monthly on contractor maintained as-built (red line) drawing preparation.
• Quantity: -  Unit: -  Work Item: Coordinate with the contractor to ensure contract required spare parts, operations and maintenance manuals, training manuals, and warranty documentation are provided to the PM.
• Quantity: -  Unit: -  Work Item: Verify quantities in the contractor's monthly invoices and provide comments/recommendations to the PM for discrepancies.

NAICS Classification

NAICS 541330 – Engineering Services, NAICS 237110 – Water and Sewer Line and Related Structures Construction, NAICS 237990 – Other Heavy and Civil Engineering Construction, NAICS 541611 – Administrative Management and General Management Consulting Services

Records and Due Date

This bid opportunity was entered into BidAmerica on February 27, 2026, and was last updated on February 27, 2026. All bids and/or proposals are due on March 25, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Pasadena City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Pasadena City prior to bidding.