Unofficial Notice of Invitation to Bid (NIB)

Pleasanton City is seeking bids from qualified and interested contractors for the following project titled, Water Meter Replacement and AMI System Installation Project, identified under Solicitation ID: PWD 25.604. Work is to be performed near 123 Main St, Pleasanton, CA 94566, USA in Alameda County.

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General Project Description

The City of Pleasanton is seeking proposals for a turnkey delivery of an Advanced Water Metering Infrastructure (AMI) solution. This project involves the supply and installation of approximately 22,450 non-mechanical water meters and radio transmitters across the City's water service territory. The successful contractor will also provide AMI network data collection equipment, headend software, meter data analytics software, related training services, and ongoing maintenance and support for up to 20 years. Key services include project management, field supervision, water meter and radio transmitter installations, data collection equipment installation, customer service, public outreach, and data/quality management. The project is divided into Start-Up, Proof-of-Concept, and Production Phases, with a substantial performance date of October 31, 2027.

General Bid Items

Quantity: 17679 Unit: EA Work Item: Replace Water Meter, Size/Type: 5/8” x 3/4"
Quantity: 18 Unit: EA Work Item: Replace Water Meter, Size/Type: 3/4"
Quantity: 3277 Unit: EA Work Item: Replace Water Meter, Size/Type: 1”
Quantity: 85 Unit: EA Work Item: Retrofit Meter with Radio Transmitter, Size/Type: 1”
Quantity: 728 Unit: EA Work Item: Replace Water Meter, Size/Type: 1.5”
Quantity: 551 Unit: EA Work Item: Replace Water Meter, Size/Type: 2”
Quantity: 1364 Unit: EA Work Item: Retrofit Meter with Radio Transmitter, Size/Type: 5/8” x 3/4" to 2”
Quantity: 1 Unit: LS Work Item: Supply and Installation of AMI data collection network with City-wide coverage (including AMI radio transmitters and data collection equipment).
Quantity: 1 Unit: LS Work Item: Supply and Implementation of AMI headend software, meter data analytics MDM Software, interface development, and system-wide training.
Quantity: 1 Unit: LS Work Item: Ongoing Maintenance and Support for AMI software and network (up to 20 years post-project).
Quantity: 1 Unit: LS Work Item: Project Management, including project scheduling, quality management, and data management.
Quantity: 1 Unit: LS Work Item: Public Outreach implementation and customer service call center operations.
Quantity: 1 Unit: LS Work Item: Data Collector Installation, Specifications: includes onsite assessment, permits, electrical (120V AC or solar), antenna wiring, conduit, and mounting (building wall, standalone roof mount, utility pole, water tank).
Quantity: 1 Unit: LS Work Item: Meter Box Cleaning and Debris Removal (estimated 20% of accounts).
Quantity: 1 Unit: LS Work Item: Plumbing work for meter replacement (copper, galvanized, iron, PVC, CPVC, PEX, black and blue poly).
Quantity: 1 Unit: LS Work Item: Worksite Cleanup and disposal of removed materials.
Quantity: 1 Unit: LS Work Item: Chlorination Process for new and existing appurtenances.

NAICS Classification

237110 – Water and Sewer Line and Related Structures Construction (Installation and replacement of water meters and related infrastructure), 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation of AMI electrical components, antennae, and wiring), 541511 – Custom Computer Programming Services (Development and implementation of specialized AMI software, including headend and MDM solutions), 541512 – Computer Systems Design Services (Overall design, integration, and deployment of the AMI system, including hardware and software), 541519 – Other Computer Related Services (Ongoing maintenance, support, and hosting of AMI software and network services), 541620 – Environmental Consulting Services (Conducting initial propagation studies for the AMI network), 561730 – Landscaping Services (Cleanup and restoration of meter box areas, particularly in grassy/landscaped environments)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 1, 2025, and was last updated on December 30, 2025. All bids and/or proposals are due on January 14, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Pleasanton City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Pleasanton City prior to bidding.