Unofficial Notice of Invitation to Bid (NIB)

Poway City is seeking bids from qualified and interested contractors for the following project titled, CONSTRUCTION MANAGEMENT SERVICES FOR THE TREATED WATER FACILITIES & REDUNDANT PIPELINE PROJECT, identified under Solicitation ID: Project No. WTR0028, RFP No. 26-009. Work is to be performed near 13325 Civic Center Dr, Poway, CA 92064, USA in San Diego County.

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General Project Description

The City of Poway is seeking qualified Consultants to provide professional construction management (CM) services for the Treated Water Facilities & Redundant Pipeline Project. This project involves the construction of significant water infrastructure, including installing approximately 5,300 feet of 20" to 36" CML&C steel pipe, multiple vaults with valves/flowmeters, site grading, CMU security fencing, concrete driveways, an offsite detention basin, demolition of an existing booster station, installation of a new 24 CFS / 88-ft TDH booster pump station within an architecturally designed CMU building, electrical and instrumentation upgrades, and a 350,000-gallon above-grade welded steel forebay tank. It also includes improvements to existing aqua ammonia feed and new sodium hypochlorite storage/feed facilities, along with all incidental work. The CM services encompass project management, pre-bidding document review, bid review assistance, extensive construction management and inspection (including on-site daily observation, materials testing, labor compliance, cost management, change order management, liaison with agencies, safety audits), and construction closeout tasks such as punchlists, record drawings review, and pre-warranty inspection. The primary purpose is to facilitate the delivery of treated water from the San Diego County Water Authority (SDCWA) to the City or from the City to the Ramona Municipal Water District (RMWD).

General Bid Items

Quantity: 1 Unit: Job Work Item: Project Management (kick-off meeting, monthly progress reports, coordination, scheduling, budget tracking, invoice preparation, subconsultant management, internal construction safety compliance).
Quantity: 1 Unit: Job Work Item: Pre-Bidding Document Review (review and provide comments for 100% design submittal focusing on construction management requirements).
Quantity: 1 Unit: Job Work Item: Assistance During Bid Review (review and evaluate bids for responsiveness, provide input on proposals).
Quantity: 1 Unit: Job Work Item: Conformed Documents (review and distribute conformed specifications and drawings).
Quantity: 1 Unit: Job Work Item: Preconstruction Conference (attend and lead meeting, prepare agenda and summary).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Preconstruction Site Inspection (review and observe existing conditions, document with photographs).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Monitoring Progress (monitor construction schedule and change management).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - On-site Testing (observe and document results of on-site testing activities).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Design Team Coordination (coordinate on interpretation of contract documents).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Progress Meetings (conduct bi-weekly, prepare agendas and summaries).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Onsite Coordination Meetings (utility coordination, shutdowns, startups, testing activities).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Construction Observation Reports (prepare reports, maintain project records, daily reports with photos, material testing/special inspection reports in Procore).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Coordinate Material Testing and Special Inspection (concrete cylinder, masonry, pavement, hazardous materials, soils testing).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Labor Compliance (ensure adherence to DIR requirements, timely submittal of certified payroll).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Photographic Documentation of Construction Progress.
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Contractor's Field Drawings (verify maintenance of upgraded drawings, coordination of construction activities).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Construction Cost Management (review Schedule of Values, advise on cost saving, make recommendations for unforeseen conditions).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Monthly Payment Application Review (verify compliance, quantities, negotiate disputes, recommend payment).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Change Order Management (schedule meetings, review claims, evaluate impacts, liaison, prepare documentation).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Extra Work Documentation (maintain daily time and materials tickets, quantities).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Liaison with Agencies (permitting agencies, utilities, Native American monitors, biologist surveys, RMWD, SDCWA).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Contract Document Maintenance (maintain current set including addenda, clarifications, RFIs, change orders, review redline as-builts).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Deficiency Management (notify contractor of deficiencies, prepare punch lists, verify completion).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Periodic Safety Audits (review and monitor contractor's safety program, notify unsafe conditions).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Damage Logging (log and notify contractor of damages, verify corrections).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Shutdown and Connection Protocol (verify compliance).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Start-up and Operational Testing (witness, verify equipment compliance).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Administer Receipt of Project Items (spare parts, lubricants, chemicals).
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Secure Equipment Guarantees and Warranties.
Quantity: 1 Unit: Job Work Item: Construction Observation and Inspection - Coordination with City Operations and SCADA Programmer (utilize Procore for document control).
Quantity: 1 Unit: Job Work Item: Materials Testing and Special Inspection - Geotechnical Services (grading observations, in-place density, pipe trench backfill, trench subgrade, aggregate base, asphalt concrete, concrete placement, tank foundation, hazardous materials testing related to demolition).
Quantity: 1 Unit: Job Work Item: Materials Testing and Special Inspection - Reporting (Daily inspection reports, laboratory test reports for services above).
Quantity: 1 Unit: Job Work Item: Migratory Bird Treaty Act Pre-Construction Survey (coordinate as-needed survey if construction between Feb 1 - Aug 31).
Quantity: 1 Unit: Job Work Item: Construction Closeout - Punchlist and Contract Closeout (prepare preliminary/final punch list, conduct Final Inspection, recommend final acceptance).
Quantity: 1 Unit: Job Work Item: Construction Closeout - Record Drawings (review contractor's marked-up drawings, receive full set).
Quantity: 1 Unit: Job Work Item: Construction Closeout - Pre-Warranty Inspection (coordinate and conduct 11-months after construction completion).

NAICS Classification

NAICS 541330 – Engineering Services (Providing construction management and inspection, technical oversight for complex civil and water infrastructure projects)., NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, coordination, scheduling, budget control, and general administrative support for the construction project)., NAICS 541990 – All Other Professional, Scientific, and Technical Services (Specialized services like materials testing, pre-construction bird surveys, and other technical support activities).

Records and Due Date

This bid opportunity was entered into BidAmerica on February 10, 2026, and was last updated on March 4, 2026. All bids and/or proposals are due on March 19, 2026.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Poway City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Poway City prior to bidding.