Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: LS  Unit: LS  Work Item: Overall comprehensive traffic signal maintenance and repair program for 45 traffic signals and 24 lighted crosswalks, including preventative and responsive activities.
• Quantity: LS  Unit: LS  Work Item: Task 1: Preventative Maintenance and operation of traffic signals and associated systems in accordance with MUTCD, City Standards, and Caltrans Standard Specifications.
• Quantity: LS  Unit: LS  Work Item: Perform Monthly Preventative Maintenance inspections and corrective work for all infrastructure listed in "Attachment B: List of Facilities".
• Quantity: LS  Unit: LS  Work Item: Test and check ground fault receptacles in controller cabinets.
• Quantity: LS  Unit: LS  Work Item: Observe general appearance of cabinets for rust/deterioration, recommend repair.
• Quantity: LS  Unit: LS  Work Item: Inspect and replace controller cabinet door gaskets and inspect/replace door lock operation.
• Quantity: LS  Unit: LS  Work Item: Operate and inspect ventilation fans and cabinet lights.
• Quantity: LS  Unit: LS  Work Item: Inspect for pests in cabinets and take corrective action.
• Quantity: LS  Unit: LS  Work Item: Visually inspect all relays, photocells, cabinet locks, cabinet fans, and switches; make routine adjustments and repairs.
• Quantity: LS  Unit: LS  Work Item: Move fan thermostat setting to determine operability and return to proper setting.
• Quantity: LS  Unit: LS  Work Item: Visually inspect signal controller and cabinet components for proper operation; recommend repairs/replacements.
• Quantity: LS  Unit: LS  Work Item: Check timing of individual signal phases (notify City of operational issues; do not change timing unless for public safety or proper operation).
• Quantity: LS  Unit: LS  Work Item: Check operation of load switches, relays, isolators, internal modems, conflict monitors, and red flash modules.
• Quantity: LS  Unit: LS  Work Item: Check operation of Type 2070 controller or current controller.
• Quantity: LS  Unit: LS  Work Item: Visually inspect all vehicular signals for proper operation; replace outages and replace burnt/flickering indications with LED.
• Quantity: LS  Unit: LS  Work Item: Visually inspect all signal heads including backplates, visors, and indications for proper operation and alignment; replace broken parts, align, and adjust mast arm signs.
• Quantity: LS  Unit: LS  Work Item: Check all pedestrian signals for good condition and proper aiming; make adjustments.
• Quantity: LS  Unit: LS  Work Item: Actuate each pedestrian push button for proper operation; visually inspect and note condition.
• Quantity: LS  Unit: LS  Work Item: Replace or repair any broken or defective pedestrian push buttons (new buttons shall be two-inch ADA).
• Quantity: LS  Unit: LS  Work Item: Check all audible and tactile pedestrian signals for good condition, proper positioning, and make repairs.
• Quantity: LS  Unit: LS  Work Item: Check operation of interconnect communication.
• Quantity: LS  Unit: LS  Work Item: Visually inspect interconnect cables, antenna, and other hardware; recommend repairs.
• Quantity: LS  Unit: LS  Work Item: Confirm Link Light on network switches is active.
• Quantity: LS  Unit: LS  Work Item: Visually inspect other signal hardware.
• Quantity: LS  Unit: LS  Work Item: Report all deficiencies to the City.
• Quantity: LS  Unit: LS  Work Item: Check operation of flashing beacons at signalized intersections.
• Quantity: LS  Unit: LS  Work Item: Check all signal, beacon, and pedestrian indication brackets, framework, and terminal compartments for rust, cracks, and missing parts.
• Quantity: LS  Unit: LS  Work Item: Inspect base of poles near concrete foundations for cracks and loose pole base nuts.
• Quantity: LS  Unit: LS  Work Item: Inspect poles for missing and loose hand hole covers.
• Quantity: LS  Unit: LS  Work Item: Inspect and tighten all traffic signal mast arm signal heads, Opticom transmitters, and video detection cameras as required.
• Quantity: LS  Unit: LS  Work Item: Check condition of detector loop wires.
• Quantity: LS  Unit: LS  Work Item: Test and check ground fault receptacles in battery backup units.
• Quantity: LS  Unit: LS  Work Item: Observe general condition of battery backup unit cabinets for rust/deterioration.
• Quantity: LS  Unit: LS  Work Item: Inspect battery backup unit cabinet door gaskets and lock operation; repair if necessary.
• Quantity: LS  Unit: LS  Work Item: Operate and inspect ventilation fans and thermostats in battery backup unit cabinets.
• Quantity: LS  Unit: LS  Work Item: Visually inspect UPS controller systems, bypass switches, batteries, fans, and thermostats.
• Quantity: LS  Unit: LS  Work Item: Provide computerized monthly activity reports to the City by the fifteenth day of each month.
• Quantity: LS  Unit: LS  Work Item: Perform Quarterly Preventative Maintenance activities for all infrastructure (July, October, January, April).
• Quantity: LS  Unit: LS  Work Item: Visually inspect vehicle detectors for exposed wires, cracks, and potholes; recommend repairs or replacement.
• Quantity: LS  Unit: LS  Work Item: Check and tune detector amplifiers.
• Quantity: LS  Unit: LS  Work Item: Use laptop/monitor to check detection camera alignment and make video zone adjustments.
• Quantity: LS  Unit: LS  Work Item: Check all pull boxes and detector hand holes for missing, damaged, or cracked lids; recommend repairs.
• Quantity: LS  Unit: LS  Work Item: Check condition of splices and make repairs.
• Quantity: LS  Unit: LS  Work Item: Check hold down bolts for tightness.
• Quantity: LS  Unit: LS  Work Item: Measure voltage level at service entrance in controller cabinets and record.
• Quantity: LS  Unit: LS  Work Item: Vacuum and clean controller cabinets and contents.
• Quantity: LS  Unit: LS  Work Item: Perform Semi-Annual Preventative Maintenance activities for all infrastructure (October, April).
• Quantity: LS  Unit: LS  Work Item: Test operation of battery backup units (de-energizing power, verifying alarm indication, signal flash operation, battery charge, and replacement).
• Quantity: LS  Unit: LS  Work Item: Measure voltage level at service entrance in cabinet and record.
• Quantity: LS  Unit: LS  Work Item: Vacuum and clean cabinet and contents.
• Quantity: LS  Unit: LS  Work Item: Provide printed report indicating intersection, test date, and findings (battery status, replacement, alarm notification timing, flash triggering time, operation, repairs).
• Quantity: LS  Unit: LS  Work Item: Perform Annual Preventative Maintenance activities for all infrastructure (October).
• Quantity: LS  Unit: LS  Work Item: Check wire schematics, record presence in cabinet, notify City if not present.
• Quantity: LS  Unit: LS  Work Item: Inspect terminal blocks and tighten.
• Quantity: LS  Unit: LS  Work Item: Lubricate hinges and locks.
• Quantity: LS  Unit: LS  Work Item: Clean all signal lenses and reflectors (including video detection/CCTV cameras, and emergency preemption detection lenses).
• Quantity: LS  Unit: LS  Work Item: Align signal heads and adjust all mast arm mounted street name signs.
• Quantity: LS  Unit: LS  Work Item: Test operation of Opticom units at each signalized intersection.
• Quantity: LS  Unit: LS  Work Item: Test operation of bicycle loop detection systems at all locations.
• Quantity: LS  Unit: LS  Work Item: Clean and vacuum each signal controller cabinet and service cabinet.
• Quantity: LS  Unit: LS  Work Item: Adjust all mast arm mounted street name signs.
• Quantity: LS  Unit: LS  Work Item: Check condition of paint.
• Quantity: LS  Unit: LS  Work Item: Check cabinet inventory lists and update, provide electronic copy to City.
• Quantity: LS  Unit: LS  Work Item: Test and check all connections for railroad interface panels and note functionality.
• Quantity: LS  Unit: LS  Work Item: Test the operation of conflict monitors at each signalized intersection with City-approved testing device (MT-180); provide printout of results.
• Quantity: LS  Unit: LS  Work Item: Replace cabinet air filters.
• Quantity: LS  Unit: LS  Work Item: Check tightness of all power service connections, neutral bus bar connections, and field wiring in control cabinet and pole terminal compartments.
• Quantity: LS  Unit: LS  Work Item: Check anchor bolts for tightening.
• Quantity: LS  Unit: LS  Work Item: Task 2: Provide routine maintenance and repair services on a Time and Materials basis (requires prior written approval from the City).
• Quantity: LS  Unit: LS  Work Item: Task 3: Traffic Signal Control Equipment repair, replacement, or rendering in good working order any and all defective parts with like make/model parts.
• Quantity: LS  Unit: LS  Work Item: Task 4: Spare Equipment: Maintain adequate storage and shop repair facilities for spare standby controllers and components, ensuring full compatibility with the City’s traffic control system.
• Quantity: LS  Unit: LS  Work Item: Task 5: Vehicle Signals: Replace and repair malfunctioning vehicle signals, including LED traffic signal heads not meeting Caltrans luminosity standards.
• Quantity: LS  Unit: LS  Work Item: Task 6: New Traffic Signal Installations: Maintain additional traffic signals and appurtenant devices as they are installed; inspect new signal installations and review control equipment operation prior to full activation.
• Quantity: LS  Unit: LS  Work Item: Task 7: Pedestrian Signals: Replace or repair malfunctioning pedestrian signals (new installations shall be count-down LED with audio, per City standards).
• Quantity: LS  Unit: LS  Work Item: Task 8: Warranty Service: Cooperate with City during the warranty period of any relevant equipment.
• Quantity: LS  Unit: LS  Work Item: Task 9: Electronic Record System: Supply and operate a Windows-based computerized maintenance and inventory management system within 30 days of contract award, including databases for intersections, assets, and preventative/emergency maintenance records.
• Quantity: LS  Unit: LS  Work Item: Maintain intersection records, including inventory lists (model, manufacture, serial #, quantity) updated semi-annually, hardcopy preventative maintenance checklists.
• Quantity: LS  Unit: LS  Work Item: Create and maintain an MS Access or approved equal database for field technicians to log preventative maintenance and emergency call-out activity.
• Quantity: LS  Unit: LS  Work Item: Provide computerized monthly activity reports to the City by the fifteenth day of each month.
• Quantity: LS  Unit: LS  Work Item: Task 10: Emergency Services: Provide 24-hour, 365-day emergency response (signal controller malfunction, equipment knockdowns, public safety hazards) within one (1) hour for initial evaluation, safety, and clean-up tasks.
• Quantity: LS  Unit: LS  Work Item: Task 11: Records: Maintain detailed inventory lists, monthly activity logs, and pending repair lists.
• Quantity: LS  Unit: LS  Work Item: Task 12: Meetings: Contractor’s technician and maintenance supervisor shall be available to meet with the City to review maintenance activities as needed.
• Quantity: LS  Unit: LS  Work Item: Task 13: Underground Utility Location Services: Provide locate and mark services for known electrical facilities within 48 hours for regular requests, accommodate urgent requests, and comply with safety requirements (only hand-digging to expose electrical facilities).
• Quantity: LS  Unit: LS  Work Item: Task 14: Advanced Traffic Management System: Provide assistance to the engineering department for troubleshooting the traffic management system.

NAICS Classification

237130 – Power and Communication Line and Related Structures Construction (Maintenance of traffic signal electrical systems and communication infrastructure including controllers, cables, and wireless equipment), 238210 – Electrical Contractors and Other Wiring Installation Contractors (Maintenance and repair of electrical components within traffic control devices, including wiring, signals, and detection systems), 561210 – Facilities Support Services (General ongoing operations, maintenance, and repair services for integrated traffic control systems across the city)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 22, 2025, and was last updated on December 19, 2025. All bids and/or proposals are due on February 12, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by City of Rohnert Park.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by City of Rohnert Park. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from City of Rohnert Park prior to bidding.