Unofficial Notice of Invitation to Bid (NIB)

San Bernardino County is seeking bids from qualified and interested contractors for the following project titled, Heating, Ventilation, Air Conditioning and Refrigeration Maintenance and Repair Services, identified under Solicitation ID: ARMC126-ARMC-6112. Work is to be performed near 400 N Pepper Ave, Colton, CA 92324, USA in San Bernardino County.

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General Project Description

San Bernardino County, on behalf of Arrowhead Regional Medical Center (ARMC), is seeking proposals from qualified contractors to provide ongoing routine maintenance and handle unexpected repairs for its Heating, Ventilation, Air Conditioning, and Refrigeration (HVACR) systems. The contract period will be for a maximum of five years. The comprehensive scope includes quarterly and annual inspections, cleaning, lubrication, adjustments, and repairs for various HVACR components such as walk-in coolers, fan coil units, CRAC units, chillers, compressor/motor assemblies, motor starters, compressor oil systems, control panels, and evaporators. Contractors must also provide 24/7 availability for emergency repairs with a two-hour response time and furnish written estimates for repair costs, ensuring all labor is paid at prevailing wage rates and all parts/materials meet or exceed manufacturer's specifications.

General Bid Items

Quantity: 1 Unit: Quarterly Service Work Item: Walk-in Coolers General Inspection (excluding annual items)
Quantity: 1 Unit: Quarterly Service Work Item: Fan Coil Units Maintenance (excluding annual items)
Quantity: 1 Unit: Quarterly Service Work Item: CRAC Units Maintenance (excluding specified service intervals)
Quantity: 1 Unit: Annual Service Work Item: Chillers Maintenance
Quantity: 1 Unit: Quarterly Inspection Work Item: Compressor/Motor Assembly Inspection (excluding specified service intervals)
Quantity: 1 Unit: Quarterly Inspection Work Item: Motor Starter Inspection
Quantity: 1 Unit: Quarterly Inspection Work Item: Compressor Oil System Inspection
Quantity: 1 Unit: Quarterly Service Work Item: Control Panel Service
Quantity: 1 Unit: Quarterly Service Work Item: Evaporator Service
Quantity: 1 Unit: Quarterly Service Work Item: General Items Service (excluding specified service intervals)
Quantity: As Needed Unit: HOUR Work Item: Emergency/Unexpected Repairs - Labor
Quantity: As Needed Unit: ITEM Work Item: Emergency/Unexpected Repairs - Parts and Materials

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Installation, maintenance, and repair of HVACR systems, including chillers, refrigeration units, and ventilation equipment)., NAICS 541330 – Engineering Services (Providing diagnostic services, system analysis, and recommendations for complex HVACR systems, which may involve engineering expertise)., NAICS 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (Specialized routine and emergency repair and maintenance for industrial and commercial HVACR machinery and equipment in a medical facility).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 3, 2025, and was last updated on December 2, 2025. All bids and/or proposals are due on December 18, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by San Bernardino County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from San Bernardino County prior to bidding.