Unofficial Notice of Invitation to Bid (NIB)

San Diego County is seeking bids from qualified and interested contractors for the following project titled, AS-NEEDED HVAC MAINTENANCE SERVICES, identified under Solicitation ID: 12951. Work is to be performed near 5500 Overland Ave, San Diego, CA 92123, USA in San Diego County.

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General Project Description

The San Diego County Air Pollution Control District (SDAPCD) is seeking quotes from licensed and insured HVAC contractors to provide annual preventive maintenance and as-needed urgent repairs for approximately eleven (11) Bard air conditioning/heating units. The initial contract term is one (1) year, with four (4) one-year option periods. The required work includes checking electrical components, condensers, coils, drain lines, evaporator coils, refrigerant levels, and lubricating motors/fan bearings, along with providing written reports for each unit. Contractors must hold a State of California C-20 Warm Air Heating, Ventilating and Air-Conditioning Contractor license and use Journeyman-level or higher qualified personnel. Services will be needed at various sites throughout San Diego County, including Camp Pendleton, Alpine, Carmel Mountain Ranch, El Cajon, Chula Vista, Otay Mesa, SD Kearny Villa Rd, San Ysidro, Sherman Heights, and Scripps Ranch.

General Bid Items

Quantity: 55 Unit: HOURS Work Item: Non-Routine Services, Regular Time (Initial Term)
Quantity: 96 Unit: HOURS Work Item: Non-Routine Services, Urgent Calls (Initial Term)
Quantity: 55 Unit: HOURS Work Item: Non-Routine Services, Regular Time (First Option Year)
Quantity: 96 Unit: HOURS Work Item: Non-Routine Services, Urgent Calls (First Option Year)
Quantity: 55 Unit: HOURS Work Item: Non-Routine Services, Regular Time (Second Option Year)
Quantity: 96 Unit: HOURS Work Item: Non-Routine Services, Urgent Calls (Second Option Year)
Quantity: 55 Unit: HOURS Work Item: Non-Routine Services, Regular Time (Third Option Year)
Quantity: 96 Unit: HOURS Work Item: Non-Routine Services, Urgent Calls (Third Option Year)
Quantity: 55 Unit: HOURS Work Item: Non-Routine Services, Regular Time (Fourth Option Year)
Quantity: 96 Unit: HOURS Work Item: Non-Routine Services, Urgent Calls (Fourth Option Year)
Quantity: As needed Unit: EA Work Item: Check all electrical components and controls for overall proper operation (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Check condenser for proper operation (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Clean and inspect condenser coils (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Clean and inspect condensation drain lines (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Clean and inspect evaporator coil and drain pan (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Check for proper refrigerant levels and pressure, repair leaks before adding refrigerant (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Lubricate motor and fan bearings as needed (Preventive Maintenance)
Quantity: As needed Unit: EA Work Item: Provide a written report for each unit (Preventive Maintenance)

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Providing comprehensive HVAC system maintenance, troubleshooting, and repair services for air conditioning and heating units at multiple agency locations).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 24, 2025, and was last updated on December 23, 2025. All bids and/or proposals are due on January 9, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by San Diego County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from San Diego County prior to bidding.