Unofficial Notice of Invitation to Bid (NIB)

San Marino City is seeking bids from qualified and interested contractors for the following project titled, REQUEST FOR QUALIFICATIONS/REQUEST FOR PROPOSALS - ON-CALL CONSTRUCTION/PROJECT MANAGEMENT AND INSPECTION SERVICES, identified under Solicitation ID: -. Work is to be performed near 2200 Huntington Dr, San Marino, CA 91108, USA in Los Angeles County.

Create a Free account to view ALL details and documentsNo credit card required

General Project Description

The City of San Marino is soliciting Statements of Qualifications/Proposals for on-call construction/project management and inspection services. The selected consultant will provide as-needed services for an initial three-year term, with potential extensions, to support the City's Capital Improvement Program (CIP). This program encompasses a variety of municipal projects including street improvements, stormwater conveyance, wastewater systems, civic facilities, and park improvements. Services include pre-construction activities, full-time construction inspection, quality assurance, materials testing oversight, labor compliance verification, budget and schedule tracking, change order management, public communication, coordination with City departments and external agencies, and close-out documentation. The aim is to ensure timely, professional, and compliant project delivery.

General Bid Items

Quantity: - Unit: - Work Item: Perform pre-construction walk-through and documentation.
Quantity: - Unit: - Work Item: Facilitate pre-construction coordination meetings with contractors and utilities.
Quantity: - Unit: - Work Item: Provide full-time construction inspection, including daily progress monitoring, project documentation, daily diaries, monthly invoicing, and weekly statement of working days.
Quantity: - Unit: - Work Item: Assist Engineer of Record, contractor, and City with interpretation of plans, specifications, change analysis, and corrective actions.
Quantity: - Unit: - Work Item: Coordinate site logistics for traffic flow and conduct periodic contractor safety protocol inspections.
Quantity: - Unit: - Work Item: Provide quality assurance, materials testing oversight, and uphold engineering standards.
Quantity: - Unit: - Work Item: Oversee and inspect contractor's quality control testing and materials collection.
Quantity: - Unit: - Work Item: Submit weekly written project updates to the City.
Quantity: - Unit: - Work Item: Coordinate, log, manage, and respond to submittals, RFIs, and other project correspondence.
Quantity: - Unit: - Work Item: Review and approve contractor's submittals required by plans and specifications (in coordination with Engineer of Record).
Quantity: - Unit: - Work Item: Review invoices, verify installed/placed quantities, and sign contractor pay applications prior to City signature.
Quantity: - Unit: - Work Item: Track project budget and monitor construction costs and forecasts.
Quantity: - Unit: - Work Item: Review contractor's baseline schedule and updates for adherence or critical path impacts.
Quantity: - Unit: - Work Item: Prepare, review, negotiate, and provide recommendations for construction change orders.
Quantity: - Unit: - Work Item: Facilitate weekly construction progress meetings and other required meetings with City and contractor.
Quantity: - Unit: - Work Item: Communicate with the public about project progress and construction issues.
Quantity: - Unit: - Work Item: Assist City with public relations and project outreach efforts (website, social media, newsletters, schedules, photos, maps).
Quantity: - Unit: - Work Item: Coordinate with City Public Works, Police, Fire Departments, regulatory agencies, and other stakeholders.
Quantity: - Unit: - Work Item: Review and verify labor compliance documents from contractors and subcontractors.
Quantity: - Unit: - Work Item: Prepare project punch list and oversee its completion by contractor.
Quantity: - Unit: - Work Item: Prepare project close-out documentation, including as-built plans.

NAICS Classification

NAICS 237 - Heavy and Civil Engineering Construction: Encompasses project management and inspection for infrastructure projects (e.g., streets, sidewalks, wastewater, stormwater)., NAICS 236220 - Commercial and Institutional Building Construction: Covers management and inspection services for municipal and civic facility improvements., NAICS 541330 - Engineering Services: Includes professional engineering support for quality assurance, materials testing, and interpretation of plans and specifications., NAICS 541611 - Administrative Management and General Management Consulting Services: Pertains to the construction management and project management aspects, including coordination, progress reporting, budget tracking, and schedule review., NAICS 541990 - All Other Professional, Scientific, and Technical Services: Relevant for specialized inspection services not fitting solely within engineering or construction management.

Records and Due Date

This bid opportunity was entered into BidAmerica on December 23, 2025, and was last updated on December 31, 2025. All bids and/or proposals are due on January 22, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by San Marino City.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by San Marino City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from San Marino City prior to bidding.