Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: LS  Unit: LS  Work Item: Quarterly, Semiannual, Annual, and 5-Year Inspection/Testing for all covered fire suppression systems. Specifications: In accordance with NFPA standards and manufacturers' instructions.
• Quantity: LS  Unit: LS  Work Item: Preventative Maintenance Services. Specifications: Including cleaning, lubrication, adjustment, calibration, and part replacement for fire suppression system components.
• Quantity: LS  Unit: LS  Work Item: Corrective Service. Specifications: Diagnostics, repairs, and functional retesting to restore full system functionality, utilizing OEM or County-approved parts.
• Quantity: LS  Unit: LS  Work Item: 24/7/365 Emergency Response Service. Specifications: On-site arrival within four (4) hours of notification for unplanned activations/discharges, trouble/fault conditions, and equipment failures impacting life safety or system performance.
• Quantity: LS  Unit: LS  Work Item: Inspection Reporting. Specifications: Submission of electronic reports (PDF, CSV/XLS) within three (3) business days of work completion, including site, system ID, devices tested, results, measured values, photos, identified deficiencies, and recommended corrective actions.
• Quantity: LS  Unit: LS  Work Item: Tagging and Labeling Services. Specifications: Tagging systems/devices with inspection dates, next due dates, technician IDs, and updating panel labels/legends and service stickers.
• Quantity: LS  Unit: LS  Work Item: Coordination of Impairment Procedures. Specifications: Planned or emergency impairment coordination with the Department, including fire watch recommendations, out-of-service tags, and restoration services.
• Quantity: LS  Unit: LS  Work Item: Semiannual Inspection and Functional Testing of Engineered Suppression Systems. Specifications: Including agent quantity/pressure verification, control panel status, releasing circuits, manual release/abort functions, cross-zoning, detectors, interfaces, time delays, and discharge indicators.
• Quantity: LS  Unit: LS  Work Item: Inspection of Hoses and Hydrostatic Testing. Specifications: Annual inspection for hoses and hydrostatic testing at 5-year intervals as per NFPA 12/12A/2001.
• Quantity: LS  Unit: LS  Work Item: Enclosure Integrity Evaluation. Specifications: Via door fan tests where required to confirm hold time for engineered suppression systems.
• Quantity: LS  Unit: LS  Work Item: System Drawing, Nozzle Count, and Coverage Verification. Specifications: Verification against installed configuration and documentation of discrepancies.
• Quantity: LS  Unit: LS  Work Item: Main Drain Tests. Specifications: Recording static/residual pressures and comparing to baseline.
• Quantity: LS  Unit: LS  Work Item: Quarterly/Annual Valve Exercises and Supervisory Signal Verification.
• Quantity: LS  Unit: LS  Work Item: Internal Pipe Inspections and 5-Year Assessments. Specifications: To maintain rolling compliance across systems and document MIC/corrosion conditions with photos.
• Quantity: LS  Unit: LS  Work Item: Hydrants/FDCs Inspection, Flow/Operation, and Verification. Specifications: Inspecting, flowing/operating, verifying caps/threads/gaskets, paint condition, clearances, signage, and accessibility.
• Quantity: LS  Unit: LS  Work Item: Standpipe System Verification and Testing. Specifications: Verifying hose valves, PRVs, and testing per applicable classes/zones.
• Quantity: LS  Unit: LS  Work Item: Fire Pump System Inspection and Testing. Specifications: Weekly churn runs and annual flow tests per NFPA 25/NFPA 20; documentation of suction/discharge pressures, flow points, and controller operation; verification of automatic start/stop, transfer switches, alarms, and power availability; recording battery/charger readings for diesel/electric controllers.
• Quantity: LS  Unit: LS  Work Item: Foam System Inspection and Testing. Specifications: Annual foam concentrate samples for laboratory analysis, inspection of proportioners, storage tanks/bladders, strainers, and discharge devices; verification of correct concentration and system function.
• Quantity: LS  Unit: LS  Work Item: Annual Visual Inspection of Fire Pump System. Specifications: Including paint condition, mechanical transmission, and electrical system.
• Quantity: LS  Unit: LS  Work Item: Bi-Annual Packing Check for Fire Pumps.
• Quantity: LS  Unit: LS  Work Item: Fire Pump System Lubrication. Specifications: Lubricate pump bearings, coupling, and right angle gear drive annually.
• Quantity: LS  Unit: LS  Work Item: Fire Pump Electrical System Maintenance. Specifications: Annually exercise isolating switch and circuit breaker, trip circuit breaker, operate manual starting means, inspect and operate emergency manual starting means, tighten electrical connections, lubricate mechanical moving parts, calibrate pressure switch settings, grease motor bearings.
• Quantity: LS  Unit: LS  Work Item: Fire Pump Paint Maintenance. Specifications: Annually scrape and paint pumps and associated piping according to United States General Administration Services (GAS) Color Standards SAE AMS -STD - 595, OSHA, and NFPA.
• Quantity: LS  Unit: LS  Work Item: Drywall Patching, Priming, and Painting. Specifications: Repair of wall holes and damage resulting from removal or changes in panel and fire system locations, at no additional cost.
• Quantity: LS  Unit: LS  Work Item: Replacement Parts Provision. Specifications: Necessary parts and labor to repair deficient or inoperable devices provided by contractor as authorized.
• Quantity: LS  Unit: LS  Work Item: Special Equipment/Equipment Rentals. Specifications: Reimbursement for actual cost (no markup) if special equipment like lifts or hoists are needed, with prior approval.
• Quantity: LS  Unit: LS  Work Item: Additional Tests and Inspections. Specifications: Performed as requested by the County, quoted by building using hourly service rate.

NAICS Classification

NAICS 238220 – Plumbing, Heating, and Air-Conditioning Contractors (Installation, maintenance, inspection, testing, and repair of fire sprinkler systems, fire pumps, standpipes, and associated piping and components, falling under specialized plumbing and HVAC building equipment services.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 12, 2025, and was last updated on December 16, 2025. All bids and/or proposals are due on January 6, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by San Mateo County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from San Mateo County prior to bidding.