Unofficial Notice of Invitation to Bid (NIB)

Santa Clara Valley Transportation Authority is seeking bids from qualified and interested contractors for the following project titled, AUDIO VISUAL DISTRIBUTED VISUAL SYSTEM, identified under Solicitation ID: C25300. Work is to be performed near 3331 N First St, San Jose, CA 95134, USA in Santa Clara County.

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General Project Description

This project involves the provision and installation of a comprehensive Audio/Visual Distributed Visualization System at the VTA office in San Jose. The system is designed to support real-time systems monitoring and coordination for System Safety and Security response. The scope includes furnishing all labor, materials, tools, equipment, services, supervision, and incidentals to install DVLED video walls, 4K commercial displays, wall-mount video cameras, overhead 2-way audio systems, tabletop touch panels, rack-mount display node servers, and associated cabling. The work also involves software integration for various content sources (Cable TV, Workstations, NVR Streams, Wireless Presentation Solutions) and conferencing applications (VoIP, VTC). The Contractor is responsible for project management, audio cabling installation, coordination with a structured cabling team for Cat6, equipment interface and integration, quality assurance, testing, and documentation.

General Bid Items

Quantity: 1 Unit: LS Work Item: Project Management, Coordination, Quality Assurance, and Documentation of Audio/Visual Distributed Visualization System Installation.
Quantity: 1 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Distributed Visualization System in Emergency Operation Center (EOC). Specifications: Includes 283” x 66” DVLED video wall, (4) 75” commercial 4K displays, wall mount video camera, overhead 2-way audio system, 10” tabletop touch panel for room control, rack mount display node server integration, software content integration (Cable TV, Workstations, NVR Streams, Wireless Presentation Solutions), VTA-issued PC connectivity for AV/VoIP/VTC.
Quantity: 1 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Distributed Visualization System in Security Operation Center (SOC). Specifications: Includes 236” x 66” DVLED video wall, wall mount video camera, overhead 2-way audio system.
Quantity: 1 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Distributed Visualization System in Policy Room. Specifications: Includes (2) 86” 4K commercial displays, dual wall mount video cameras, overhead 2-way audio system, 10” tabletop touch panel for room control.
Quantity: 1 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Distributed Visualization System in Conference Room. Specifications: Includes 75” 4K commercial display, wall mount video camera, overhead 2-way audio system, wireless input for BYOD, 7” tabletop touch panel for room control, VTA-issued PC connectivity for VTC/VoIP.
Quantity: 2 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Distributed Visualization Systems in Breakout Rooms (each). Specifications: Each includes 65” 4K commercial display, wall mount soundbar with integrated video camera, wireless input for BYOD, 5” wall mount touch panel for room control, VTA-issued PC connectivity for VTC/VoIP.
Quantity: 1 Unit: EA Work Item: Provision and Installation of complete Audio/Visual Display System in SOC Director’s Office. Specifications: Includes 55” 4K commercial display mounted on wall, HDMI cable to workstation, remote control.
Quantity: 1 Unit: LS Work Item: Supply and Install Audio Cabling, Connectors, and Adapters. Specifications: Includes shielded HDMI, Cat5e/Cat6 Ethernet, XLR, speaker wire, coaxial cable, fiber optic cabling (various lengths), RJ45, RCA, XLR, HDMI, VGA, USB-C, DisplayPort, Serial-to-USB cables, and null adapters; all plenum rated and installed using cleanest visual path possible; audio cabling for connectivity between microphone mixers, amplifiers, microphones, and speakers.
Quantity: 1 Unit: LS Work Item: Software Installation, Configuration, and System Integration. Specifications: Includes installer setup via software, web browser, or cloud; IPv6 ready configuration; Apple® HomeKit® technology integration; rack mountable component configuration; HDMI point-to-point extension (4K60 4:4:4, HDR10/HDR10+/DolbyVision, HDCP2.3, CEC, bidirectional RS-232/IR, EDID); touch panel configuration; video soundbar DSP/AEC configuration; virtualization of sources and hardware components; alerts-driven automation suite integration.

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation of advanced audio/visual systems, video walls, sound equipment, network cabling, and related electrical connections)., NAICS 541512 – Computer Systems Design Services (Integration of distributed visualization systems, network configuration for AV content, and setting up conferencing applications for real-time monitoring).

Records and Due Date

This bid opportunity was entered into BidAmerica on November 26, 2025, and was last updated on December 22, 2025. All bids and/or proposals are due on December 29, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara Valley Transportation Authority. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara Valley Transportation Authority prior to bidding.