Unofficial Notice of Invitation to Bid (NIB)

Santa Clara Valley Transportation Authority is seeking bids from qualified and interested contractors for the following project titled, Rail Tamper Remanufacture, identified under Solicitation ID: P25124. Work is to be performed near 2 N Market St, San Jose, CA 95113, USA in Santa Clara County.

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General Project Description

VTA aims to remanufacture its existing railroad tamper, upgrading it to a modernized model with enhanced functionality, performance, and compliance with modern safety and operational standards. The project’s key objectives include improving reliability, precision, and safety, extending equipment lifespan, and increasing operator competency through structured training. The scope involves a comprehensive overhaul including complete disassembly and inspection, structural modifications with chassis/frame repairs, installation of a torsion beam, extensive hydraulic and pneumatic system overhauls, engine and power system upgrades (to EPA Tier 4 standards), control system and electrical modernizations (PLC-based, sensors, remote diagnostics), and enhancements to tamping heads, alignment systems (laser/GPS-guided), and safety features (ROPS, emergency stops, lighting). The project also requires software calibration, system testing, comprehensive training for up to 15 operators and maintenance staff, technical documentation, and post-delivery support with a minimum 12-month warranty. The total project duration is estimated to be 20-24 weeks.

General Bid Items

Quantity: - Unit: - Work Item: Remanufacture and Upgrade Existing Rail Switch Tamper
Quantity: - Unit: - Work Item: Addition of Torsion Beam
Quantity: - Unit: - Work Item: Operator Training (for up to 15 people)
Quantity: - Unit: - Work Item: Equipment Lifespan Extension
Quantity: - Unit: - Work Item: Disassembly and Inspection
Quantity: - Unit: - Work Item: Structural Modifications (Chassis and Frame Repairs)
Quantity: - Unit: - Work Item: Hydraulic System Overhaul
Quantity: - Unit: - Work Item: Pneumatic System Overhaul
Quantity: - Unit: - Work Item: Engine Refurbishment
Quantity: - Unit: - Work Item: Transmission Inspection and Upgrade
Quantity: - Unit: - Work Item: Electrical System Overhaul
Quantity: - Unit: - Work Item: Automation and Control Upgrades
Quantity: - Unit: - Work Item: Sensor Installation
Quantity: - Unit: - Work Item: Tamping Tools Replacement
Quantity: - Unit: - Work Item: Alignment System Upgrade
Quantity: - Unit: - Work Item: Stabilization System Integration
Quantity: - Unit: - Work Item: Safety Enhancements (Operator Protection)
Quantity: - Unit: - Work Item: Safety Enhancements (Emergency Systems)
Quantity: - Unit: - Work Item: Safety Enhancements (Lighting and Alarms)
Quantity: - Unit: - Work Item: Software Calibration and System Testing
Quantity: - Unit: - Work Item: Technical Documentation & Deliverables
Quantity: - Unit: - Work Item: Final Testing, Commissioning, and Handover
Quantity: - Unit: - Work Item: Post-Delivery Support
Quantity: 1 Unit: LOCATION/YEAR Work Item: Restricted Access Permit
Quantity: 1 Unit: CLASS/PARTICIPANT Work Item: General Contractor Safety Seminar (Roadway Worker Protection Training)
Quantity: 1 Unit: EACH Work Item: Power Shutdown
Quantity: 1 Unit: HOUR/BUS Work Item: Bus Bridging
Quantity: 1 Unit: HOUR Work Item: Modified Bus and/or Light Rail Services (1-car train)
Quantity: 1 Unit: HOUR Work Item: Modified Bus and/or Light Rail Services (2-car train)
Quantity: 1 Unit: HOUR Work Item: Modified Bus and/or Light Rail Services (3-car train)
Quantity: 1 Unit: PERSON Work Item: Background Security Checks for VTA Permittees

NAICS Classification

All Other Transportation Equipment Manufacturing (Remanufacture and upgrade of specialized rail transportation equipment like rail tampers), Support Activities for Rail Transportation (Maintenance, repair, and operational support services, including training, for rail transportation equipment), Engineering Services (Design, fabrication, and integration of system upgrades and modifications, such as the torsion beam and control systems), Professional and Management Development Training (Provision of specialized training for operators and maintenance personnel on the upgraded rail tamper)

Records and Due Date

This bid opportunity was entered into BidAmerica on November 27, 2025, and was last updated on January 22, 2026. All bids and/or proposals are due on February 5, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara Valley Transportation Authority. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara Valley Transportation Authority prior to bidding.