Unofficial Notice of Invitation to Bid (NIB)

Santa Clara Valley Transportation Authority is seeking bids from qualified and interested contractors for the following project titled, MOW BALLAST REGULATOR REPLACEMENT, identified under Solicitation ID: P25275. Work is to be performed near 101 W Younger Ave, San Jose, CA 95110, USA in Santa Clara County.

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General Project Description

This project involves the procurement of one (1) new self-propelled, track-mounted Ballast Regulator for the Santa Clara Valley Transportation Authority (VTA). The equipment will replace an existing Kershaw 26-3-1 unit and is designed for shaping, distributing, and brooming ballast on railroad tracks. The scope requires the new unit to be unused, include a full OEM warranty, and comply with EPA Tier 4 Final emissions standards for non-road diesel equipment. The project also includes on-site operator/maintenance training, delivery of operator/service manuals, an inspection and acceptance report, and an EPA compliance certificate. Options for additional training and spare parts are also available.

General Bid Items

Quantity: 1 Unit: EA Work Item: New Ballast Regulator, Specifications: Self-propelled, track-mounted, capable of shaping, distributing, and brooming ballast, with full OEM warranty.
Quantity: 1 Unit: EA Work Item: Engine and Powertrain, Specifications: EPA Tier 4 Final compliant diesel engine, Minimum 225 HP, Sound-dampened enclosed engine compartment, Lockable fuel and battery compartments, Minimum 100-gal fuel capacity, Minimum 85-gal hydraulic tank.
Quantity: 1 Unit: EA Work Item: Hydraulic System, Specifications: Fully hydraulic controls, Variable displacement pumps, Proportional controls, Hydraulic reversible wing plows (foldable), Adjustable front-mounted ballast plow.
Quantity: 1 Unit: EA Work Item: Broom Assembly, Specifications: Adjustable downforce rear broom, Variable-speed bi-directional rotation, Poly or poly/steel bristles, Broom box with operator-controlled side shift capability to sweep from either side of track.
Quantity: 1 Unit: EA Work Item: Operator Cab, Specifications: ROPS-compliant, enclosed, HVAC system, Ergonomic suspension seat, Joystick or touchscreen controls, LED lighting (front, rear, sides), Rearview camera, 120V or USB outlets.
Quantity: 1 Unit: EA Work Item: Electrical & Safety Features, Specifications: LED lights, Reverse alarm, Emergency engine shut-off (ground accessible), Horn, strobe lights, First Aid kit, Fire extinguisher.
Quantity: 1 Unit: EA Work Item: Frame & Chassis, Specifications: Welded steel frame (heavy-duty), Forward and reverse operational capability, Insulated wheels, AREMA compliance.
Quantity: 1 Unit: EA Work Item: Equipment and Attachments, Specifications: Lockable Toolbox, Articulated template doors (Wings), 360 Degree perimeter lighting, Variable Width Wings, Ballast Plow Assembly (center plow hydraulically controlled, adjustable contour and depth, side wing plows with hydraulic extension and retraction, right and left sides minimum 12 ft reach, float and tilt functionality), Machine mounted turn table for 180 degree rotation.
Quantity: 1 Unit: LS Work Item: On-site operator/maintenance training, Specifications: For up to 15 people, 1-2 days per session, training for day and night shifts, scheduled within 2 weeks of equipment delivery.
Quantity: 1 Unit: LS Work Item: Delivery & Documentation, Specifications: FOB to specified yard and set-up, Two operator/service manuals, Inspection and acceptance report, EPA compliance certificate.
Quantity: 1 Unit: LS Work Item: Warranty, Specifications: 1-year parts/labor warranty, 3-year/2,000-hour engine warranty.
Quantity: As Needed Unit: LS Work Item: Options for additional training.
Quantity: As Needed Unit: LS Work Item: Options for Spare parts kit, Specifications: filters, bristles.

NAICS Classification

NAICS 333120 – Construction Machinery Manufacturing (Manufacturing of ballast regulators)., NAICS 423810 – Construction and Mining (except Oil and Gas) Machinery and Equipment Merchant Wholesalers (Procurement and distribution of specialized railway maintenance equipment)., NAICS 237990 – Other Heavy and Civil Engineering Construction (Specialized railway track and roadbed maintenance, including equipment integration).

Records and Due Date

This bid opportunity was entered into BidAmerica on December 11, 2025, and was last updated on January 22, 2026. All bids and/or proposals are due on January 30, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara Valley Transportation Authority. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara Valley Transportation Authority prior to bidding.