Unofficial Notice of Invitation to Bid (NIB)

Santa Clara County is seeking bids from qualified and interested contractors for the following project titled, Request For Statement of Qualifications for Property Management Services, identified under Solicitation ID: RFSQ-OSH-FY26-0600. Work is to be performed near 70 W Hedding St, San Jose, CA 95110, USA in Santa Clara County.

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General Project Description

The County of Santa Clara's Office of Supportive Housing (OSH) is soliciting Statements of Qualifications (RFSQ) to establish a pool of qualified property management service providers. These services will encompass County-owned sites, existing housing projects, temporary housing, and single-family homes, which may include both occupied and vacant properties with residential and/or commercial tenants. The primary objectives are to achieve operational excellence, ensure resident satisfaction, maintain financial stewardship, and comply with all regulatory requirements across the managed properties. Qualified respondents will subsequently be invited to submit work order proposals for specific project needs. The comprehensive scope of work includes property maintenance, operational management, financial oversight, leasing and occupancy management, tenant relations, janitorial services, and various compliance and community engagement activities.

General Bid Items

Quantity: - Unit: - Work Item: Develop and manage detailed staffing plans for property operations.
Quantity: - Unit: - Work Item: Manage all general and after-hours property operations.
Quantity: - Unit: - Work Item: Supervise and manage all necessary operational staff.
Quantity: - Unit: - Work Item: Handle annual financial management and budget preparation.
Quantity: - Unit: - Work Item: Comply with all federal, state, municipal government, including building, fire, and health codes.
Quantity: - Unit: - Work Item: Handle leasing and occupancy management for commercial and residential tenants.
Quantity: - Unit: - Work Item: Marketing and leasing vacant units or commercial spaces.
Quantity: - Unit: - Work Item: Complete all income verification and certifications.
Quantity: - Unit: - Work Item: Ensure compliance with non-discrimination, accessibility, and fair housing requirements.
Quantity: - Unit: - Work Item: Conduct lease agreement management with all tenants.
Quantity: - Unit: - Work Item: Manage resident relations and communications, including resident retention and eviction prevention.
Quantity: - Unit: - Work Item: Coordinate Supportive Services and Resident Services.
Quantity: - Unit: - Work Item: Provide maintenance, repair, and janitorial services.
Quantity: - Unit: - Work Item: Maintain compliance with the National Standards for the Physical Inspection of Real Estate (NSPIRE).
Quantity: - Unit: - Work Item: Contract and maintain regularly scheduled pest control services.
Quantity: - Unit: - Work Item: Complete repairs throughout the building.
Quantity: - Unit: - Work Item: Handle all landscaping and perimeter fencing.
Quantity: - Unit: - Work Item: Handle all processes related to capital improvements at the site.
Quantity: - Unit: - Work Item: Develop and execute a safety and security plan for the entire site.
Quantity: - Unit: - Work Item: Process and handle all legal proceedings and resident compliance issues.
Quantity: - Unit: - Work Item: Manage all subsidy administrative duties, as needed.
Quantity: - Unit: - Work Item: Prepare and document all records, reporting, and audits for compliance purposes.
Quantity: - Unit: - Work Item: Conduct community engagement activities, including resident and neighborhood engagement.
Quantity: - Unit: - Work Item: Secure and monitor vacant sites to ensure safety and security.
Quantity: - Unit: - Work Item: Submit annual budgets by March 1st of each year.
Quantity: - Unit: - Work Item: Submit financial audits within 45 days after the end of each fiscal year.

NAICS Classification

NAICS 531311 – Residential Property Managers (Providing property management services for residential housing projects and single-family homes.), NAICS 531312 – Nonresidential Property Managers (Managing "Other County-Owned Sites" which may include properties with commercial tenants.), NAICS 531390 – Other Activities Related to Real Estate (Encompassing broader real estate-related tasks such as leasing oversight, regulatory compliance, financial management, and general real estate consulting/management.)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 11, 2026, and was last updated on February 23, 2026. All bids and/or proposals are due on April 3, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara County prior to bidding.