Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Provide Contract Administration Support Services (for large scale, small scale, repair & modification projects).
• Quantity: -  Unit: -  Work Item: Document Procedures and Controls (Construction Manager shall document all procedures).
• Quantity: -  Unit: -  Work Item: Develop and maintain Project Construction Phase Document Filing System (consistent with Owner requirements).
• Quantity: -  Unit: -  Work Item: Prepare and maintain a Project Master Schedule (in cooperation with Owner, including Critical Path Method (CPM) schedules and progress graphs).
• Quantity: -  Unit: -  Work Item: Prepare and maintain a Project Document Tracking System (for all design, consultant, and prime construction contracts).
• Quantity: -  Unit: -  Work Item: Maintain Project Documentation at the project site (one set, updated weekly).
• Quantity: -  Unit: -  Work Item: Develop and provide Monthly Project Reports (5 copies provided by the 10th day of each month).
• Quantity: -  Unit: -  Work Item: Organize and maintain files of Warranties and Closeout Items (by contract and specification sections).
• Quantity: -  Unit: -  Work Item: Furniture Fixture and Equipment (FF&E) Services (Specifications, Analysis/Budget Development, Existing Equipment Inventory and Re-Use Assessment, Medical Equipment Planning, Laboratory Planning, Equipment Placement Drawings, Project Schedule and A&E White Glove Coordination, Procurement Assistance, Logistics Services, Installation and Relocation Management).
• Quantity: -  Unit: -  Work Item: Perform Value Engineering and Cost Reduction Analyses.
• Quantity: -  Unit: -  Work Item: Perform Technical Evaluations of Designed and Specified Products and Construction Techniques (to assure constructability of design).
• Quantity: -  Unit: -  Work Item: Prepare Construction Cost Estimates (from schematic design to construction document phase, reconcile with Owner's estimates).
• Quantity: -  Unit: -  Work Item: Provide Recommendations on Procurement of Owner Furnished Furniture, Fixtures and Equipment.
• Quantity: -  Unit: -  Work Item: Advise Owner regarding Staging Areas, Temporary Facilities, and Other Project Requirements.
• Quantity: -  Unit: -  Work Item: Attend Design and Design Review Meetings (provide recommendations on construction feasibility, material/labor availability, time requirements).
• Quantity: -  Unit: -  Work Item: Conduct Bidder's Interest Campaign (stimulate interest among potential bidders).
• Quantity: -  Unit: -  Work Item: Prepare and place Notices and Advertisements for solicitation.
• Quantity: -  Unit: -  Work Item: Conduct Pre-bid and Post-bid Conferences (document proceedings).
• Quantity: -  Unit: -  Work Item: Prepare and assemble written responses to bidder questions and issue Addenda.
• Quantity: -  Unit: -  Work Item: Record all bids and prepare Bid Tabulation.
• Quantity: -  Unit: -  Work Item: Assist Owner in Contract Award and issuing Notice to Proceed.
• Quantity: -  Unit: -  Work Item: Establish written Project Procedures for the project (prepare and revise Project Procedures Manual).
• Quantity: -  Unit: -  Work Item: Coordinate with HCAI (plan review submissions, OSHPD/HCAI Field Staff reviews, ACO responses, IOR coordination, Title 24 compliance).
• Quantity: -  Unit: -  Work Item: Conduct and supervise Final Tests and Start-up of all Building Systems.
• Quantity: -  Unit: -  Work Item: Ensure construction contractor(s) provide all project records, drawings, O&M manuals, warranties, guarantees, and test reports.
• Quantity: -  Unit: -  Work Item: Coordinate contractor's complete training of Owner personnel on all building systems.
• Quantity: -  Unit: -  Work Item: Monitor and coordinate Architect's preparation of detailed punch lists and final inspection of project.
• Quantity: -  Unit: -  Work Item: Prepare a detailed Project Management Plan (including Mobilization, Site Management, Emergency Response, Quality Management, Dispute & Claims Minimization, Environmental Compliance, Construction Administration Procedures, Project Budget, Permit Plan, and other sub-plans).
• Quantity: -  Unit: -  Work Item: Prepare Permit Plan (identifying all required permits and fees).
• Quantity: -  Unit: -  Work Item: Assist Owner in obtaining all required HCAI approvals and permits for construction and occupancy.
• Quantity: -  Unit: -  Work Item: Coordinate with Public and Private Utilities for all project utility services.
• Quantity: -  Unit: -  Work Item: Schedule and Conduct Project Progress and Coordination Meetings (prepare agendas and minutes).
• Quantity: -  Unit: -  Work Item: Assist in preparation of agenda items, letters, reports, memos, graphics for Board of Supervisors meetings.
• Quantity: -  Unit: -  Work Item: Maintain a Document Control System (for records, daily reports, correspondence, reports, change orders, field modifications, submittals, punch lists, electronic media, project photos).
• Quantity: -  Unit: -  Work Item: Prepare and distribute Monthly Progress Payment Reports.
• Quantity: -  Unit: -  Work Item: Verify Permits, Licenses, and Insurance (request copies of certificates, maintain project file).
• Quantity: -  Unit: -  Work Item: Establish and maintain an Issues/Action Tracking Log.
• Quantity: -  Unit: -  Work Item: Establish, implement, and manage a Master Calendar (significant events and meetings).
• Quantity: -  Unit: -  Work Item: Prepare and maintain a Master Project Directory (listing all project participants and contact information).
• Quantity: -  Unit: -  Work Item: Cooperate in Partnering activities as requested by Owner (prepare partnering plan, participate in sessions).
• Quantity: -  Unit: -  Work Item: Perform Liquidated Damages Calculations (analyze Owner's impacts, recommend establishment for construction milestones).
• Quantity: -  Unit: -  Work Item: Assist Owner in review and analysis of Environmental Impact Mitigation Measures (including cost and schedule impact, alternative recommendations).
• Quantity: -  Unit: -  Work Item: Perform Life Cycle Cost Analysis for various project components.
• Quantity: -  Unit: -  Work Item: Review Design Documents (Schematic Design, Design Development, Construction Documents) for completeness, coordination, constructability, consistency with Project Budget, and various compliance requirements (LEED goal, SWPPP, CEQA/EIR).
• Quantity: -  Unit: -  Work Item: Prepare an independent Construction Project Cost Estimate at each design phase (100% SD, 100% DD, 50% CD, and fair cost estimate for 100% CD).
• Quantity: -  Unit: -  Work Item: Oversight of the Contractor's Quality Control (QC) System and review of QC Plan and Organization.
• Quantity: -  Unit: -  Work Item: Coordinate Testing and Technical Inspection services.
• Quantity: -  Unit: -  Work Item: Provide one full-time on-site general inspector if Owner does not assign County Construction Inspectors to the Project.

NAICS Classification

NAICS 236220 – Commercial and Institutional Building Construction, NAICS 237 – Heavy and Civil Engineering Construction, NAICS 541330 – Engineering Services, NAICS 541611 – Administrative Management and General Management Consulting Services, NAICS 541990 – All Other Professional, Scientific, and Technical Services

Records and Due Date

This bid opportunity was entered into BidAmerica on February 17, 2026, and was last updated on February 17, 2026. All bids and/or proposals are due on March 5, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by Santa Clara County.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Clara County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Clara County prior to bidding.