Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Develop, maintain, and update a baseline CPM schedule, including monthly progress updates, recovery plans, and risk-mitigation tracking
• Quantity: -  Unit: -  Work Item: Prepare detailed progress reports, cost forecasts, meeting agendas, minutes, and action and decision logs
• Quantity: -  Unit: -  Work Item: Maintain project documentation including submittal, permit, and utility registers; deliverable checklists; and project correspondence logs
• Quantity: -  Unit: -  Work Item: Prepare and regularly update project fact sheets, funding summaries, and status reports for internal management, Caltrans coordination, and public communication
• Quantity: -  Unit: -  Work Item: Prepare staff reports, presentations, and meeting materials for County leadership, Caltrans, SCCRTC, and other partner agencies
• Quantity: -  Unit: -  Work Item: Review and implement project-specific Quality Control (QC) and Quality Assurance (QA) Plans; maintain a risk register and risk-management plan
• Quantity: -  Unit: -  Work Item: Track consultant and contractor performance metrics, milestone completions, and budget utilization
• Quantity: -  Unit: -  Work Item: Review and monitor engineer's estimates at each milestone to verify accuracy of quantities and unit prices, and track cost trends
• Quantity: -  Unit: -  Work Item: Coordinate closely with the Caltrans District 5 DLAE to ensure compliance with the LAPM and all federal-aid requirements
• Quantity: -  Unit: -  Work Item: Prepare and process Requests for Authorization (E-76) for each project phase, ensuring consistency with FTIP/FSTIP and SCCP funding commitments
• Quantity: -  Unit: -  Work Item: Support preparation and negotiation of Cooperative Agreements, funding amendments, and other documentation with Caltrans and partner agencies
• Quantity: -  Unit: -  Work Item: Prepare and maintain all state-aid documentation required for audits and reimbursement eligibility and federal-aid documentation
• Quantity: -  Unit: -  Work Item: Assist with development and monitoring of DBE goals and reporting; ensure full Title VI and ADA compliance
• Quantity: -  Unit: -  Work Item: Maintain clear documentation of the County's Responsible Charge oversight per 23 CFR 172.9
• Quantity: -  Unit: -  Work Item: Assist in identifying and pursuing competitive funding opportunities, including preparation of Notice of Funding Opportunity (NOFO) applications and supporting materials
• Quantity: -  Unit: -  Work Item: Prepare RFPs and assist the County with procurement of professional engineering consultants for PS&E, Permitting, and ROW phases, and other specialized or on-call services
• Quantity: -  Unit: -  Work Item: Develop detailed scopes of services and Independent Cost Estimates (ICEs) for A&E procurements
• Quantity: -  Unit: -  Work Item: Review consultant proposals, compare cost proposals to ICEs, and assist with negotiation of contract terms
• Quantity: -  Unit: -  Work Item: Assist with advertisement of construction projects and evaluation of bids prior to award
• Quantity: -  Unit: -  Work Item: Prepare Cooperative Agreement Reports for projects requiring Caltrans execution and assist with negotiations for funding, utility, maintenance, and inter-agency agreements
• Quantity: -  Unit: -  Work Item: Support preparation and execution of consultant and construction contracts, funding agreements, and task orders; ensure inclusion of all required federal provisions
• Quantity: -  Unit: -  Work Item: Assist with preparation of staff reports, programming documents, and Board items necessary to authorize award
• Quantity: -  Unit: -  Work Item: Support analysis of bids and post-award documentation for SCCP and federal reporting
• Quantity: -  Unit: -  Work Item: Oversee multi-disciplinary design activities including roadway geometry, complete-streets features, bicycle and pedestrian facilities, ADA upgrades, drainage and stormwater quality improvements, retaining structures, illumination, and signal/ITS systems
• Quantity: -  Unit: -  Work Item: Review consultant scopes, work plans, schedules, and cost proposals for completeness and consistency
• Quantity: -  Unit: -  Work Item: Conduct constructability and estimate reviews at 30/60/90/Final PS&E milestones; document and track changes between submittals
• Quantity: -  Unit: -  Work Item: Facilitate coordination with Caltrans, SCCRTC, Santa Cruz METRO, CPUC, utilities, and regulatory agencies
• Quantity: -  Unit: -  Work Item: Coordinate adaptive-signal-control and Transit Signal Priority (TSP) integration with corridor operations
• Quantity: -  Unit: -  Work Item: Ensure design reviews incorporate County standards, Caltrans HDM requirements, and federal accessibility and safety criteria
• Quantity: -  Unit: -  Work Item: Support preparation and review of technical studies to confirm compliance with regulatory and contract requirements
• Quantity: -  Unit: -  Work Item: Review specifications to confirm that payment clauses, bid items, and plan quantities are consistent
• Quantity: -  Unit: -  Work Item: Review consultant submittals and verify that all review comments have been incorporated or resolved; schedule focused meetings to close outstanding issues
• Quantity: -  Unit: -  Work Item: Verify that all proposed improvements are consistent with previously approved environmental documentation; ensure all work remains within cleared limits
• Quantity: -  Unit: -  Work Item: Review draft permit applications and coordinate with regulatory agencies to secure required approvals
• Quantity: -  Unit: -  Work Item: Track environmental commitments, mitigation requirements, and permit conditions through design and construction
• Quantity: -  Unit: -  Work Item: Ensure sensitive resources are identified and that design is adjusted to avoid impacts; document avoidance and minimization measures
• Quantity: -  Unit: -  Work Item: Ensure environmental files are maintained consistent with County CEQA documentation, and with Caltrans NEPA Assignment procedures
• Quantity: -  Unit: -  Work Item: Develop and maintain a comprehensive ROW tracking system for easements and temporary construction easements (TCEs)
• Quantity: -  Unit: -  Work Item: Coordinate preparation of legal descriptions, plats, and ROW certification documentation consistent with LAPM Chapter 13
• Quantity: -  Unit: -  Work Item: Manage or coordinate consultant and agency efforts related to ROW acquisition, relocation assistance, and property management
• Quantity: -  Unit: -  Work Item: Review and coordinate drainage easements to memorialize existing rights and ensure legal access for long-term maintenance
• Quantity: -  Unit: -  Work Item: Coordinate with County Real Property staff and Caltrans Right-of-Way Division for certifications and submittals
• Quantity: -  Unit: -  Work Item: Provide oversight of PS&E design services during construction, ensuring the design consultant fulfills its Design Support During Construction (DSC) obligations
• Quantity: -  Unit: -  Work Item: Participate in final walk throughs

NAICS Classification

NAICS 541611 – Administrative Management and General Management Consulting Services (Project oversight, controls, financial management, scheduling, reporting, risk management, quality assurance, and general administrative support for public works projects), NAICS 541330 – Engineering Services (Review of design documents, constructability, technical studies, and coordination with various engineering disciplines for infrastructure projects), NAICS 541990 – All Other Professional, Scientific, and Technical Services (Coordination of environmental and permitting processes, Right-of-Way acquisition and property management, and specialized procurement support for complex civil engineering projects)

Records and Due Date

This bid opportunity was entered into BidAmerica on January 7, 2026, and was last updated on January 15, 2026. All bids and/or proposals are due on February 5, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Santa Cruz County. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Santa Cruz County prior to bidding.