Unofficial Notice of Invitation to Bid (NIB)

South Bay Union School District is seeking bids from qualified and interested contractors for the following project titled, BID 364 – SBUSD Multiuse Room AV Refresh, identified under Solicitation ID: 364. Work is to be performed near 1111 Saturn Blvd, San Diego, CA 92154, USA in San Diego County.

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General Project Description

The South Bay Union School District is seeking qualified vendors to perform a comprehensive Audio-Visual (AV) upgrade across 10 elementary school sites. The project aims to modernize aging AV equipment, ensure long-term reliability and supportability, and will involve furnishing all labor, materials, equipment, software, licenses, shipping, and incidentals. Key tasks include removing and disposing of legacy AV equipment, furnishing and installing new AV systems, integrating AV systems with existing IT/network infrastructure, testing, commissioning, documenting installed systems, and providing training and warranty support. Installation will occur in multipurpose rooms, which serve as large-capacity spaces for assemblies, performances, and community events, with the goal of modernizing projection, audio, and control systems for ease of use and high-quality performance. The District reserves the right to adjust quantities, system configurations, and site sequencing.

General Bid Items

Quantity: - Unit: - Work Item: Removal and proper disposal or recycling of existing legacy Audio-Visual (AV) equipment.
Quantity: - Unit: - Work Item: Furnish and install new AV projection systems. Specifications: suitable for large spaces (250-400 people), minimum 6,000 lumens brightness, HD resolution, long lamp life projector, appropriate motorized or fixed screens sized for visibility.
Quantity: - Unit: - Work Item: Upgrade or replace existing Audio systems. Specifications: ensure clear sound coverage throughout the space, provide audio connectivity for at least 4 microphone channels, 1 digital audio channel from video source (e.g., BluRay player), 2 analog line inputs (one via control cabinet, one via 3.5mm jack).
Quantity: - Unit: - Work Item: Install wireless handheld microphones (minimum of 2 per site). Specifications: reliable range, suitable battery life.
Quantity: - Unit: - Work Item: Install new AV control systems. Specifications: streamlined, user-friendly control interface (e.g., touch panel or simplified remote), management of projector, audio levels, microphone pairing, input switching, one-button macro functions for common scenarios (audio-only, video playback, etc.).
Quantity: - Unit: - Work Item: Evaluate existing cabling and conduit paths across all school sites.
Quantity: - Unit: - Work Item: Install new cabling and conduit paths where necessary to support AV components. Specifications: concealed, compliant with safety standards.
Quantity: - Unit: - Work Item: Integrate new AV systems with existing District IT/network infrastructure. Specifications: no unmanaged devices without District approval.
Quantity: - Unit: - Work Item: Label all equipment and cabling per District standards.
Quantity: - Unit: - Work Item: Testing, commissioning, and documentation of all installed AV systems.
Quantity: - Unit: - Work Item: Provide training for site staff on new AV systems.
Quantity: - Unit: - Work Item: Provide warranty support for installed systems.
Quantity: - Unit: - Work Item: Perform site verification prior to installation, including attendance at mandatory job walk.
Quantity: - Unit: - Work Item: Coordinate installation schedules with school administration.
Quantity: - Unit: - Work Item: Ensure compliance with all local, state, and federal regulations and applicable codes during installation.
Quantity: - Unit: - Work Item: Provide as-built drawings or diagrams, equipment lists with serial numbers, warranty and support documentation, user guides, and training materials at project completion.
Quantity: - Unit: - Work Item: Provide post-installation support and troubleshooting for a defined period.
Quantity: - Unit: - Work Item: Project management, including scheduling, communication with District administration, issue resolution, and progress reporting.
Quantity: 10 Unit: EA Work Item: Allowance for unforeseen conditions in the purchase and installation of AV equipment. Specifications: $5,000.00 each for Bayside, Berry, Emory, Imperial Beach Charter, Mendoza, Nestor, Nicoloff, Oneonta, Pence, and Sunnyslope Schools.

NAICS Classification

NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Installation of new AV systems, cabling, and related infrastructure), NAICS 541512 – Computer Systems Design Services (Design and integration of AV control systems and network infrastructure), NAICS 541611 – Administrative Management and General Management Consulting Services (Project management, coordination with school administration), NAICS 541690 – Other Scientific and Technical Consulting Services (Consulting on AV system upgrades, technical support, training), NAICS 562212 – Solid Waste Landfill (Disposal or recycling of legacy AV equipment)

Records and Due Date

This bid opportunity was entered into BidAmerica on February 27, 2026, and was last updated on February 27, 2026. All bids and/or proposals are due on March 10, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by South Bay Union School District. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from South Bay Union School District prior to bidding.