Unofficial Notice of Invitation to Bid (NIB)

Tehachapi City is seeking bids from qualified and interested contractors for the following project titled, FIRE LIFE SAFETY SYSTEM INSPECTION, TESTING, AND REPORTING SERVICES MULTI-FACILITY – THREE-YEAR AGREEMENT, identified under Solicitation ID: -. Work is to be performed near 800 Enterprise Way, Tehachapi, CA 93561, USA in Kern County.

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General Project Description

The City of Tehachapi's Public Works Department is soliciting proposals for a three-year agreement to provide comprehensive Fire Life Safety System Inspection, Testing, Documentation, and Reporting Services for three (3) City facilities: Tehachapi Police Department, Train Depot Museum, and Beekay Theatre. The scope includes initial five-year internal fire sprinkler inspections (baseline in Year One) in accordance with NFPA 25 and California Title 19, annual testing of fire alarm systems, annual sprinkler system tests, annual emergency generator, egress lighting, and exit sign tests (for Police Dept.), semi-annual FM-200 system service (for Police Dept.), annual battery backup lighting and exit signage inspections (for Museum and Theatre), and quarterly sprinkler system tests. The contractor will also be responsible for installing State Fire Marshal compliant tags. Repair and corrective work are not part of the base scope but may be authorized separately based on submitted rates and estimates.

General Bid Items

Quantity: 1 Unit: EA Work Item: Five-Year Internal Fire Sprinkler Inspection (Year One Baseline Requirement) per NFPA 25 and California Title 19, including installation of appropriate State Fire Marshal tag/sticker.
Quantity: 1 Unit: EA Work Item: Annual Fire Alarm System and Building Communication System Test, including diagnostic tests of control panel equipment, auxiliary/monitoring functions, and functional testing of initiating and signaling devices (smoke/heat/duct detectors, manual pull stations, waterflow and tamper switches).
Quantity: 1 Unit: EA Work Item: Annual 1-100% Sprinkler System Test and Inspection per NFPA 25 and State of California Title 19 requirements, including visual inspection of sprinkler heads, main drain test, operation of control valves, inspector's test flow at each riser, and tagging system for certification.
Quantity: 4 Unit: EA Work Item: Quarterly 3-100% Sprinkler System Test and Inspection, including waterflow and tamper switch functional testing, sprinkler system visual inspection, operation of control valves, inspector's test flow at each riser, and confirmation of proper signage and tagging system for certification.
Quantity: 1 Unit: EA Work Item: Annual Test - Emergency Generator, Egress Lighting Systems and Exit Signs Test and Inspection.
Quantity: 2 Unit: EA Work Item: Semi-Annual FM-200 System Service, Inspection and Maintenance, including activation/testing of devices, calibration, verification of protected areas, HVAC shutdown testing (per City request), customer training, and attachment of State Fire Marshal tag.
Quantity: 1 Unit: EA Work Item: Five-Year Internal Fire Sprinkler Inspection (Year One Baseline Requirement) per NFPA 25 and California Title 19, including installation of appropriate State Fire Marshal tag/sticker.
Quantity: 1 Unit: EA Work Item: Annual Fire Alarm System Test, including diagnostic tests of control panel equipment, auxiliary/monitoring functions, functional testing of audible/visual signaling devices and initiating devices (smoke detectors, manual pull stations, waterflow and tamper switches).
Quantity: 1 Unit: EA Work Item: Annual Sprinkler System Test and Inspection per NFPA 25 and State of California Title 19 requirements, including visual inspection of sprinkler heads, main drain test, operation of control valves, and inspector's test flow at each riser.
Quantity: 1 Unit: EA Work Item: Annual Battery Backup Lighting & Exit Signage inspection, including full inspection of all battery powered exit signage and egress lighting.
Quantity: 4 Unit: EA Work Item: Quarterly Sprinkler System Test and Inspection, including 3–100% waterflow and tamper switch functional testing, operation of control valves, inspector's test flow at each riser, confirmation of proper signage and tagging system for certification.
Quantity: 1 Unit: EA Work Item: Five-Year Internal Fire Sprinkler Inspection (Year One Baseline Requirement) per NFPA 25 and California Title 19, including installation of appropriate State Fire Marshal tag/sticker.
Quantity: 1 Unit: EA Work Item: Annual Fire Alarm System Test, including diagnostic tests of control panel equipment, auxiliary/monitoring functions, functional testing of audible/visual signaling devices and initiating devices (smoke detectors, manual pull stations, waterflow and tamper switches).
Quantity: 1 Unit: EA Work Item: Annual Sprinkler System Test and Inspection per NFPA 25 and State of California Title 19 requirements, including visual inspection of sprinkler heads, main drain test, operation of control valves, and inspector's test flow at each riser.
Quantity: 1 Unit: EA Work Item: Annual Battery Backup Lighting & Exit Signage inspection, including full inspection of all battery powered exit signage and egress lighting.
Quantity: 4 Unit: EA Work Item: Quarterly Sprinkler System Test and Inspection, including 3–100% waterflow and tamper switch functional testing, operation of control valves, inspector's test flow at each riser, confirmation of proper signage and tagging system for certification.

NAICS Classification

Security Systems Services (except Locksmiths), Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Records and Due Date

This bid opportunity was entered into BidAmerica on February 26, 2026, and was last updated on February 26, 2026. All bids and/or proposals are due on March 26, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Tehachapi City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Tehachapi City prior to bidding.