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Unofficial Notice of Invitation to Bid (NIB)

Torrance City is seeking bids from qualified and interested contractors for the following project titled, City-Wide Elevator Maintenance and Repair Services, identified under Solicitation ID: 2025-1217. Work is to be performed near 3031 Torrance Blvd, Torrance, CA 90503, USA in Los Angeles County.

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General Project Description

The City of Torrance is soliciting proposals from qualified and licensed elevator contractors to establish a Master On-Call Elevator Services Agreement. This agreement will cover preventive maintenance, inspections, repairs, modernization support, and emergency services for all City-owned elevators and lifts. The scope includes furnishing all labor, supervision, equipment, materials, tools, permits, licenses, transportation, bonds, insurance, overhead, and profit to deliver complete elevator services. Services will be assigned on an as-needed basis through individual task orders over an estimated three-year term, with the option for two (2) additional one-year extensions, for an estimated not-to-exceed amount of $250,000 annually.

General Bid Items

  • Quantity: -  Unit: -  Work Item: Preventive Maintenance Services (Scheduled visits, inspections, lubrication, adjustments, routine tasks)
  • Quantity: -  Unit: -  Work Item: On-Call / As-Needed Services (Repair labor, emergency response, diagnostic support, testing assistance, equipment rates, material markups)
  • Quantity: -  Unit: -  Work Item: General Elevator Performance Observation (Frequency: Each Visit) – Ride elevator; observe performance, leveling, floor stops, door operation, noise.
  • Quantity: -  Unit: -  Work Item: Safety Feature Testing (Frequency: Each Visit) – Test safety edges, photo eyes, detectors, door open buttons, alarm bell.
  • Quantity: -  Unit: -  Work Item: Car/Hall Button Operation Verification (Frequency: Each Visit) – Verify operation of car/hall buttons, indicator lights, lanterns.
  • Quantity: -  Unit: -  Work Item: Hydraulic System Inspection (Frequency: Each Visit) – Inspect for leaks in power unit, hydraulic control valve, silencer, sound couplings, oil line.
  • Quantity: -  Unit: -  Work Item: Power Unit & Machine Components Cleaning & Inspection (Frequency: Monthly) – Power unit, controller, and motor.
  • Quantity: -  Unit: -  Work Item: Drive Belt Tension & Condition Check (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Power unit leaks & oil level check (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Power unit drip pan cleaning (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Car Top & Door Equipment Cleaning & Inspection (Frequency: Monthly) – Car top, switches, door operator, controls, car door hangers, gibs, detectors/photo eyes, and safety edges.
  • Quantity: -  Unit: -  Work Item: Door Operator & Accessory Equipment Lubrication & Adjustment (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Hoistway & Hydraulic Components Cleaning & Inspection (Frequency: Monthly) – Hoistway door hangers, interlocks, linkage, pickup assembly, door gibs, non-vision wings, and hoistway switches.
  • Quantity: -  Unit: -  Work Item: Hydraulic Plunger, Seals, Packing Cleaning & Inspection (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Jack Oil Drip Container Check (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Guide Rail Lubrication Drip Containers Check in Pit (Frequency: Monthly).
  • Quantity: -  Unit: -  Work Item: Emergency Light Check (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Governor Linkage Cleaning, Inspection, Lubrication & Adjustment (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Controller Components Cleaning, Inspection, Lubrication & Adjustment (Frequency: Quarterly) – Contacts, relays, timers, transformers, and rectifiers.
  • Quantity: -  Unit: -  Work Item: Controller Parts Vacuum or Brush (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Complete Safety Circuit Check (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Machine & Valve Equipment Quarterly Check (Frequency: Quarterly) – Motor and pump sheave alignment.
  • Quantity: -  Unit: -  Work Item: Motor & Pump Mounting Fastenings Verification (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Hydraulic Control Valve Adjustment; Strainers Cleaning (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Valve Locking Nuts, Adjustment Screws, Mountings Check (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Roller/Slide Car Guides Adjustment; Bearings, Liners, Fastenings Inspection (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: TM, Slowdown, Leveling, Limit Switches Inspection (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Car & Hoistway Door Contacts & Interlocks Cleaning/Inspection (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Door Closing Force Check (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Hanger Rollers & Up-Thrusts Adjustment (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Door Operator Bearings & Cams Inspection (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Basement Drum Elevator Service, Oil, Grease (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Wheelchair Lift Examination (Frequency: Quarterly).
  • Quantity: -  Unit: -  Work Item: Electrical & Motor Components Check (Frequency: Semi-Annual) – Control and main-line fuses, voltage readings, motor wire connections.
  • Quantity: -  Unit: -  Work Item: Motor Overload Devices, Resistor/Resistance Connections, Starters, Contactors, Contacts Check (Frequency: Semi-Annual).
  • Quantity: -  Unit: -  Work Item: Electrical & Controls Check (Frequency: Annual) – Controller terminals; clean fuse holders.
  • Quantity: -  Unit: -  Work Item: Logic Systems Operation Check (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Structural & Mechanical Inspection (Frequency: Annual) – Car frame, sills, and pit.
  • Quantity: -  Unit: -  Work Item: Deflector & Governor Tension Sheave Bearings Lubrication; Fastenings Check (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Buffer Oil Level Check (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Hydraulic Pressure Test (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Relief Valve Seal Check; Tag Valve with test info, date, company (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Car Safety Test (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Hoistway & Equipment Cleaning (Frequency: Annual) – Guide rails, hangers, interlocks, closers, headers, and related devices.
  • Quantity: -  Unit: -  Work Item: Fastenings on Guide Rails, Brackets, Entrances Check (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Traveling Cables Inspection (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Fire Life Safety Testing Assistance per Local Code (Frequency: Annual).
  • Quantity: -  Unit: -  Work Item: Full Load Test (Frequency: Five-Year).
  • Quantity: -  Unit: -  Work Item: Full Safety Test (Frequency: Five-Year).
  • Quantity: -  Unit: -  Work Item: Buffer Test (Frequency: Five-Year).
  • Quantity: -  Unit: -  Work Item: Restoration of Elevator Performance to Optimum Potential (as needed).
  • Quantity: -  Unit: -  Work Item: Component Replacements (as needed) – Door operators, rollers, sensors, interlocks, wiring, traveling cables, valves, motors, pumps, relays, switches, car top equipment, hydraulic components.
  • Quantity: -  Unit: -  Work Item: Limited Modernization Work (as needed) – Fixture upgrades, ADA improvements, door operator replacements, communication device installation, auxiliary/new components installation.
  • Quantity: -  Unit: -  Work Item: Emergency Call-outs (as needed) – Response to entrapments (30-60 minutes) and shutdowns (1-2 hours) for urgent outages, safety hazards, or system failures. Response includes 24/7 availability.
  • Quantity: -  Unit: -  Work Item: Statutory & Equipment Testing Scheduling, Coordination, and Completion (Test Frequencies: Monthly for Firefighters' Recall, Emergency Battery Lighting, Communication & Lowering; Annually for Hydraulic Elevator Pressure Relief, Standby Power Operation; Every 5 years for Full-Load Safety).

NAICS Classification

NAICS 238290 – Other Building Equipment Contractors, NAICS 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Records and Due Date

This bid opportunity was entered into BidAmerica on December 25, 2025, and was last updated on December 24, 2025. All bids and/or proposals are due on January 22, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by Torrance City.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Torrance City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Torrance City prior to bidding.

City-Wide Elevator Maintenance and Repair Services - Bid Opportunity | BidAmerica