Unofficial Notice of Invitation to Bid (NIB)

Union City is seeking bids from qualified and interested contractors for the following project titled, REQUEST FOR PROPOSAL (RFP) FOR CONSTRUCTABILITY REVIEW (INITIAL SCOPE OF WORK) AND CONSTRUCTION MANAGEMENT SERVICES (FUTURE WORK), identified under Solicitation ID: 18-04. Work is to be performed near 34009 Alvarado-Niles Rd, Union City, CA 94587, USA in Alameda County.

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General Project Description

The City of Union City Public Works Department is soliciting proposals from qualified professional engineering firms for constructability review and, as future work, construction management services for the Quarry Lakes Parkway Project, Phase 2. This project involves the construction of a new multimodal transportation corridor, including roadway construction, buffer bike lanes, Class I path/multi-purpose trail, signalized intersections, streetlights, landscape medians, street trees, irrigation, stormwater quality treatment basins, outfall structures, and utility modifications. The initial scope of work under this RFP focuses on 95%, 100%, and Final PS&E constructability review, with future services anticipated to include comprehensive construction administration, inspection, and material testing.

General Bid Items

Quantity: 1 Unit: LS Work Item: Project Understanding and Planning, Specifications: Review and understand project goals, timelines, budget; gather and analyze existing documentation (plans, specifications, requirements); develop a constructability review plan outlining approach and schedule, including a one-day workshop.
Quantity: 1 Unit: LS Work Item: Design Review, Specifications: Evaluate project designs for practicality and viability; identify potential design conflicts or ambiguities; assess designs against applicable codes and regulations.
Quantity: 1 Unit: LS Work Item: Construction Methods Evaluation, Specifications: Analyze suggested construction methods and sequences; identify challenges related to access, delivery of materials, logistics; provide recommendations for alternative methods or techniques for efficiency.
Quantity: 1 Unit: LS Work Item: Cost Estimation and Budget Review, Specifications: Review the project budget and cost estimates; identify potential cost overruns; suggest cost-effective solutions while maintaining design intent.
Quantity: 1 Unit: LS Work Item: Schedule Analysis, Specifications: Evaluate proposed construction schedule for feasibility; identify potential delays or risks; recommend strategies for optimizing construction time.
Quantity: 1 Unit: LS Work Item: Stakeholder Coordination, Specifications: Facilitate meetings with architects, engineers, construction teams; gather input from stakeholders; ensure clear communication.
Quantity: 1 Unit: LS Work Item: Risk Management, Specifications: Identify potential construction-related risks; develop mitigation strategies; provide a report on risks and recommendations.
Quantity: 1 Unit: LS Work Item: Final Reporting and Recommendations, Specifications: Compile findings into a detailed report; include recommendations for design modifications, construction methods, and risk mitigation; present findings to project stakeholders.
Quantity: 1 Unit: LS Work Item: General Construction Administration, Inspection and Materials Testing Services, Specifications: Provide complete services in accordance with ODOT's 2017 Construction Administration and Inspection Manual of Procedures (CAIMOP).
Quantity: 1 Unit: LS Work Item: Engineering and Supervisory Duties, Specifications: Perform duties required in the administration of City of Union City construction contracts, as defined in CAIMOP Division 100.
Quantity: 1 Unit: LS Work Item: Resident Engineer (RE) Services, Specifications: Serve as initial point-of-contact for all contractual and construction issues, coordinate with third parties (e.g., Cargill, Inc.) Engineer, recommend resolution of contractual issues to City staff, coordinate resolution of construction issues.
Quantity: 1 Unit: LS Work Item: EEO/Prevailing Wage Compliance, Specifications: Provide contract compliance assistance in accordance with CAIMOP Section 107.
Quantity: 1 Unit: LS Work Item: Accounting Documentation, Specifications: Provide required accounting documentation for ACTC.
Quantity: 1 Unit: LS Work Item: Force Account and Change Order Record Keeping, Specifications: Record all pertinent information to force account and change orders.
Quantity: 1 Unit: LS Work Item: Inspection Force Management, Specifications: Assign and instruct inspection force on project requirements and items being constructed, including addenda, proposal, supplemental specifications, and equipment (e.g., concrete testing kit).
Quantity: 1 Unit: LS Work Item: Requests for Information (RFIs) Management, Specifications: Review and respond to RFIs, seeking input from City's Engineer and/or Design Consultant as needed.
Quantity: 1 Unit: LS Work Item: Material Review and Approval, Specifications: Review and approve materials for incorporation into work, including rejection of materials; City Engineer must approve all non-spec material.
Quantity: 1 Unit: LS Work Item: Shop Drawing Review and Approval, Specifications: Review and approve shop drawings, possibly involving rejection.
Quantity: 1 Unit: LS Work Item: Submittal Tracking and Coordination, Specifications: Track review process and turn-around time of submittals, coordinate reviews with contractors, provide disposition of comments.
Quantity: 1 Unit: LS Work Item: Review Comment Implementation, Specifications: Ensure review comments are adequately addressed and implemented.
Quantity: 1 Unit: LS Work Item: Timely Payment for Work, Specifications: Input daily diaries in eBuilder, review estimates, verify payrolls, obtain approval of sampled materials. City's Engineer must approve all payments.
Quantity: 1 Unit: LS Work Item: Change Order Determination, Specifications: Determine the need for change orders within the scope of the contract.
Quantity: 1 Unit: LS Work Item: Project Record Keeping, Specifications: Maintain project records including daily diary, work performed, contractor's equipment, job correspondence, letters from contractors/utilities/agencies, meeting minutes, pertinent documents, shop drawings, as-built drawings.
Quantity: 1 Unit: LS Work Item: Job Site Problem Resolution, Specifications: Address and resolve job site problems in a timely manner.
Quantity: 1 Unit: LS Work Item: Significant Issues Advisement, Specifications: Advise City's Engineer of significant issues.
Quantity: 1 Unit: LS Work Item: Contingency/Directed Items Information, Specifications: Provide Contractor with specific information regarding usage of contingency quantities or "as directed" items.
Quantity: 1 Unit: LS Work Item: Off-site Material Testing, Specifications: Perform all off-site material testing, furnishing tools such as Nuclear Density Gauge, Concrete Control Kit, and vehicles (cars or trucks) for on-site use.
Quantity: 1 Unit: LS Work Item: Specialized Testing Services, Specifications: Concrete Field Testing & Test Specimen Field Fabrication (ACI Field Testing Technician Grade I); Soil & Aggregate Inspection & Compaction Testing (approved per ODOT S1121); Asphalt Laboratory Testing (ODOT QC Asphalt Technician - Level 2).
Quantity: 1 Unit: LS Work Item: Test Laboratory Accreditation, Specifications: Test laboratory must be accredited by AASHTO (or another approved body) in AASHTO R18, ASTM C1077 (Concrete), ASTM E-329 (Concrete), ASTM E-329 (Soil), and ASTM D3740.

NAICS Classification

541330 – Engineering Services, 237310 – Highway, Street, and Bridge Construction, 541611 – Administrative Management and General Management Consulting Services

Records and Due Date

This bid opportunity was entered into BidAmerica on December 26, 2025, and was last updated on January 8, 2026. All bids and/or proposals are due on January 29, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Union City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Union City prior to bidding.