Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: 1  Unit: LS  Work Item: Construction Management services including project planning, scheduling, and construction-related issue assistance.
• Quantity: 1  Unit: LS  Work Item: Attend bi-weekly project meetings.
• Quantity: 1  Unit: LS  Work Item: Act as a primary point of contact for construction-related communications.
• Quantity: 1  Unit: LS  Work Item: Assist with City code compliance issues and coordination with regulatory agencies.
• Quantity: 1  Unit: LS  Work Item: Coordinate construction activities with City Operations and other stakeholders to minimize operational disruptions.
• Quantity: 1  Unit: LS  Work Item: Establish and maintain a document management and tracking system for all construction records, correspondence, submittals, RFIs, and change orders.
• Quantity: 1  Unit: LS  Work Item: Monitor and verify Contractor compliance with contract documents, City requirements, applicable laws, and relevant industry standards.
• Quantity: 1  Unit: LS  Work Item: Monitor the construction schedule and visit the construction site to evaluate progress and quality of work.
• Quantity: 1  Unit: LS  Work Item: Review Contractor's baseline schedule and monthly schedule updates and provide recommendations to maintain project schedule.
• Quantity: 1  Unit: LS  Work Item: Designated Construction Manager.
• Quantity: 1  Unit: LS  Work Item: Submit Monthly Project Reports including: Inspector daily reports, construction photos/videos, testing results, schedule status, change order log, summary of work completed and upcoming work.
• Quantity: 1  Unit: LS  Work Item: Track and file all project-related correspondence and documentation.
• Quantity: 1  Unit: LS  Work Item: Perform, participate in, and/or coordinate all project inspections.
• Quantity: 1  Unit: LS  Work Item: Track construction progress and proactively recommend solutions to avoid project delays.
• Quantity: 1  Unit: LS  Work Item: Review Contractor's proposed change orders to evaluate merit and recommend approval or rejection with documentation.
• Quantity: 1  Unit: LS  Work Item: Coordinate system shutdowns and/or impacts with the City's Utilities Department.
• Quantity: 1  Unit: LS  Work Item: Inspect construction for adherence to project specifications, drawings, and standard details.
• Quantity: 1  Unit: LS  Work Item: Notify the Project Manager and Construction Manager of deviations from the contract documents for evaluation.
• Quantity: 1  Unit: LS  Work Item: Review As-Builts for accuracy.
• Quantity: 1  Unit: LS  Work Item: Assist in project training, startup, and commissioning.
• Quantity: 1  Unit: LS  Work Item: Assist with final punch list development and verification of corrective actions.
• Quantity: 1  Unit: LS  Work Item: Immediately notify the Contractor and Construction Manager of safety violations.
• Quantity: 1  Unit: LS  Work Item: Monitor implementation of Storm Water Pollution Prevention Program (SWPPP).
• Quantity: 1  Unit: LS  Work Item: Coordinate geotechnical, material, and pavement testing.
• Quantity: 1  Unit: LS  Work Item: Document and issue notices of non-conformance when required.
• Quantity: 1  Unit: LS  Work Item: Maintain photo documentation of the work.
• Quantity: 1  Unit: LS  Work Item: Other duties as required and not listed in RFP.
• Quantity: 1  Unit: LS  Work Item: Designated Construction Inspector.
• Quantity: 1  Unit: LS  Work Item: Submit Daily Inspection Reports documenting: field activities, equipment on site, work completed, photos, testing activities, deficiencies or issues.
• Quantity: 1  Unit: LS  Work Item: All required inspection and verification documentation.
• Quantity: 1  Unit: LS  Work Item: Completed punch list verification documents.
• Quantity: 1  Unit: LS  Work Item: Inspection reports for specialty inspections and material testing.

NAICS Classification

NAICS 541330 – Engineering Services (For providing professional construction management and inspection services for water infrastructure and building projects), NAICS 237110 – Water and Sewer Line and Related Structures Construction (Related to the underlying infrastructure construction being managed/inspected, e.g., water, sewer, storm drain systems, well appurtenances), NAICS 236220 – Commercial and Institutional Building Construction (Related to the construction of CMU block buildings and site fencing), NAICS 238210 – Electrical Contractors and Other Wiring Installation Contractors (Related to electrical and instrumentation coordination, SCADA integration)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 18, 2025, and was last updated on January 9, 2026. All bids and/or proposals are due on January 21, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Vacaville City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Vacaville City prior to bidding.