Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Needs Assessment. Specifications: Evaluate current safety, enforcement, educational, and environmental stewardship needs across parks/trails/open spaces; Review incident reports, crime statistics, park usage statistics, and existing enforcement/security measures; Assess operational gaps between Parks, Police, Fire, and County Departments related to safety in parks/open space.
• Quantity: -  Unit: -  Work Item: Benchmarking. Specifications: Research comparable Park Ranger programs in similar-sized municipalities; Identify best practices, staffing models, training requirements, and a community engagement strategy.
• Quantity: -  Unit: -  Work Item: Stakeholder Engagement. Specifications: Conduct interviews and focus groups with key stakeholders (city staff, City Council, county officials, law enforcement, fire, park users, park commissioners, community groups); Must include a minimum of 3 stakeholder meetings, multiple one-on-one meetings with City Council and staff, and a minimum of 2 community engagement meetings.
• Quantity: -  Unit: -  Work Item: Operational & Organizational Analysis. Specifications: Propose potential organizational structures for a Park Ranger program based on needs assessment, best practices, and community engagement findings; Recommend roles and responsibilities, including distinctions from police, county, fire, or security forces; Analyze jurisdictional roles and legal authorities associated with a Park Ranger program, comparing sworn (armed) and unsworn (unarmed) personnel; Provide proposed job descriptions and employment requirements.
• Quantity: -  Unit: -  Work Item: Financial Analysis. Specifications: Estimate the cost of implementing a Park Ranger program, including personnel, training, equipment, and ongoing operations; Explore funding sources (grants, public/private partnerships, or reallocation of existing resources); Cost a phased approach for implementation.
• Quantity: -  Unit: -  Work Item: Program Implementation Recommendations. Specifications: Provide program implementation recommendations based on findings from needs assessment, benchmarking, stakeholder engagement, operational and organizational analysis, and financial analysis.
• Quantity: -  Unit: -  Work Item: Final Feasibility Report and Presentation. Specifications: Provide a written feasibility report with findings, analysis, and recommendations, including a summary of findings (needs assessment, benchmarking, stakeholder engagement), existing operational gaps and recommendations on best practices, proposed organizational structures (with job descriptions and org charts for sworn/unsworn options), options for a phased implementation plan (timelines and budget estimates), and recommendations for successful implementation.
• Quantity: -  Unit: -  Work Item: Presentation of Findings. Specifications: Present findings to the Parks, Recreation and Intergenerational Services Commission and City Council in a public session, including visual materials.
• Quantity: -  Unit: -  Work Item: Project Work and Timeline Deliverable. Specifications: Outline the consultant's detailed plan for completing the study, including a comprehensive schedule identifying major tasks, milestones, responsible parties, key decision points, clearly indicating start and end dates for each project phase, coordination meetings, review periods, and anticipated completion dates for all deliverables.
• Quantity: -  Unit: -  Work Item: Monthly Progress Updates. Specifications: Provide written monthly progress reports summarizing work completed, tasks in progress, upcoming activities, challenges or schedule adjustments, comparison of actual progress versus approved timeline, budget status, and identified issues.
• Quantity: -  Unit: -  Work Item: Draft Park Ranger Feasibility Report. Specifications: Deliver a preliminary report with findings, analysis, and recommendations for review and feedback from City staff and stakeholders prior to finalization.
• Quantity: -  Unit: -  Work Item: Final Park Ranger Feasibility Report. Specifications: Incorporate all feedback from City staff, stakeholders, and the public (if applicable), providing a comprehensive and professionally formatted document suitable for public release and presentation.

NAICS Classification

NAICS 541611 – Administrative Management and General Management Consulting Services (Conducting a comprehensive feasibility study, including needs assessment, benchmarking, organizational analysis, financial analysis, and program recommendations for administrating a new park ranger program).

Records and Due Date

This bid opportunity was entered into BidAmerica on November 18, 2025, and was last updated on December 8, 2025. All bids and/or proposals are due on December 12, 2025.

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All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by West Sacramento City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from West Sacramento City prior to bidding.