Unofficial Notice of Invitation to Bid (NIB)

West Sacramento City is seeking bids from qualified and interested contractors for the following project titled, Engineering and Design Services for Police Department HVAC Unit Replacement Project, identified under Solicitation ID: 25-099-RFP. Work is to be performed near 550 Jefferson Blvd, West Sacramento, CA 95605, USA in Yolo County.

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General Project Description

The City of West Sacramento is soliciting proposals from qualified firms to provide Engineering and Design Services for the replacement of HVAC systems at the Police Department. The project involves designing a like-for-like replacement of the existing Heating, Ventilation, and Air Conditioning (HVAC) System with controls, cleaning the entire duct system, and implementing a new Building Management System (BMS). The goal is to optimize HVAC operations, integrate modern greener technology, reduce energy usage and operational/maintenance costs, improve air quality and occupant comfort, and minimize the transmission of infectious diseases, all while ensuring compliance with applicable codes. The services include conducting assessments, developing design-ready construction documents, specifying equipment, performing load calculations, and providing engineering support services during the subsequent construction phase.

General Bid Items

Quantity: - Unit: - Work Item: Assessment of existing conditions of the Heating, Ventilation, and Air Conditioning (HVAC) System with controls and duct system.
Quantity: - Unit: - Work Item: Development of design-ready construction documents, including all necessary equipment specifications, quantities, locations, and project diagrams.
Quantity: - Unit: - Work Item: Design of a new Building Management System (BMS).
Quantity: - Unit: - Work Item: Obtaining all existing building plans, studies, maintenance, and performance records.
Quantity: - Unit: - Work Item: Performing an on-site assessment of the existing HVAC system and equipment.
Quantity: - Unit: - Work Item: Identifying all existing HVAC components and calculating new heating and cooling loads to ensure the new system is sized appropriately.
Quantity: - Unit: - Work Item: Design of complete new modern HVAC control systems, including specifications, details, and submittals.
Quantity: - Unit: - Work Item: Assisting in answering RFI questions regarding the system design during solicitation of a construction contractor.
Quantity: - Unit: - Work Item: Providing engineering support services during construction, including review of submittals, engineering support for design changes, change order review, and drawing/plan review.
Quantity: - Unit: - Work Item: Providing construction administrative support.
Quantity: - Unit: - Work Item: Preparing and providing drawings/as-builts upon completion of construction.

NAICS Classification

NAICS 541330 – Engineering Services (Providing comprehensive HVAC system engineering design, controls design, and building management system design for a municipal police department building.)

Records and Due Date

This bid opportunity was entered into BidAmerica on November 25, 2025, and was last updated on December 19, 2025. All bids and/or proposals are due on January 12, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by West Sacramento City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from West Sacramento City prior to bidding.