Unofficial Notice of Invitation to Bid (NIB)

Orange City is seeking bids from qualified and interested contractors for the following project titled, Hart Park Pool Operations and Aquatics Programming, identified under Solicitation ID: 25-26.10. Work is to be performed near 701 S Glassell St, Orange, CA 92866, USA in Orange County.

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General Project Description

The City of Orange is seeking proposals from qualified professional aquatics management firms to manage and supervise the daily operations, programming, and maintenance of the Hart Park Pool facility. The scope includes staffing (lifeguards, swim instructors, pool managers), safety programs, development and implementation of comprehensive aquatics programs (recreational swim, swim lessons, lap swim), and routine and preventative maintenance of existing pool equipment. The successful Contractor will ensure the facility is safe, inclusive, accessible, and properly maintained in accordance with industry standards and health codes.

General Bid Items

Quantity: 1 Unit: EA Work Item: Annual Preventative Maintenance for 2 Raypak Xtherm 2005A Pool Heaters. Specifications: Service includes shut down, isolation, removal/cleaning of gas train, burner, heat exchanger; replacement of flame rod sensor (Qty: 2) and igniter (Qty: 2); reassembly & testing; adjustments of gas valves, blowers, barometric damper, negative draft (-.02" to -.08"), high/low water cut off, oil boost pump (if equipped); adjustment of inlet water temp to 105 F and bypass.
Quantity: 1 Unit: EA Work Item: Annual Preventative Maintenance for Filtration System (1x US Filter EKO3 3 Tank, 1x US Filter EKOS3 1 Tank, 1x FilterMinder Automatic Backwash Controller). Specifications: Service includes filter service on 4x US Filter (EKO3) high-rate sand filters; isolation of filter tanks; rebuilding all backwash valves using manufacturer's parts; backwash system.
Quantity: 3 Unit: EA Work Item: US Filter/EKO3 Diaphragm Rebuild Kit for 3 Tank System (Includes Diaphragm, Seal Loaded Up Lip and Side port Seal).
Quantity: 1 Unit: EA Work Item: 9x6 Grooved Couplings for 3 Tank System.
Quantity: 2 Unit: EA Work Item: US Filter/Eko3 Diaphragm Rebuild Kit for 1 Tank System with Priority Valve (Includes Diaphragm, Seal Loaded Lip and Side Port Seal).
Quantity: 1 Unit: EA Work Item: 6x6 Grooved Couplings for 1 Tank System.
Quantity: 1 Unit: EA Work Item: Chemical Controller Service for 2 Evoqua Depolox Pool E 700P Chemical Controllers. Specifications: Performed twice annually. Download programming, verify pH safety flow switch, calibrate controller to manufacturer specification, hook up signal generator, confirm controller tracks, perform digital water tests, replace ORP and pH sensors, operator training.
Quantity: 1 Unit: EA Work Item: Evoqua ORP Sensor #W2T817979 (for each body of water, total 2 needed).
Quantity: 1 Unit: EA Work Item: Evoqua pH Sensor #2T817978 (for each body of water, total 2 needed).
Quantity: 1 Unit: EA Work Item: Variable Frequency Drive Scope of Work. Specifications: Update drive programming, inspect drive unit body, verify fans, inspect wiring, torque terminal connections, measure amperage, adjust flow at beginning and end of pool season.
Quantity: 1 Unit: EA Work Item: Chemical Metering Pump Service for 2x EMEC “K” Series for acid delivery and 2x EMEC “C” Series for chlorine delivery. Specifications: Performed annually per manufacturer recommendations, rebuild annually. Remove wet end for diaphragm replacement, install new seal kit, inspect foot valve, clean injector assemblies, inspect/replace four function valve, replace suction/discharge tubing, prime/test pump, digital water test, adjust controller to match water test readings, adjust HRR/ORP set points for chlorine and acid values.
Quantity: 4 Unit: EA Work Item: Part #74-370 EMEC Maintenance kit (includes injection valve, suction valve, discharge valve, foot valve w/out filter, pump head, allen screws with washers & coverings, head o-ring, and discharge o-rings w/ceramic ball).
Quantity: 200 Unit: FEET Work Item: Chemical grade poly tubing (size: based on pump 1.5 or 3/8).
Quantity: 1 Unit: EA Work Item: Pool Covers Service. Specifications: Remove all pool covers and install on City-owned racks (early May), reinstall pool covers on water surface (late August), clean pool covers 2x per year (early May, January); remove/reinstall for weekly vacuuming during off-season (September-April).
Quantity: 1 Unit: EA Work Item: Chemical Tank Monitoring. Specifications: Monitor chemical levels, install and remove contractor-owned chemical tank sensors.
Quantity: 1 Unit: EA Work Item: Routine Water Quality Testing & Equipment Checks. Specifications: Perform water test with digital kit (Orbeco) for pH, free chlorine, total chlorine, total alkalinity, calcium hardness, conditioner, total dissolved solids, temperature; calibrate chemical controllers; visually check all pool equipment; net leaves/debris; clean hair/lint strainer baskets; backwash filters; fill pools; check handrails/safety equipment; log water readings; report concerns.
Quantity: 1 Unit: EA Work Item: Weekly Pool Maintenance. Specifications: Vacuum both bodies of water, clean tile scum line, hose down pool deck.
Quantity: 1 Unit: EA Work Item: Monthly Manual Cleaning. Specifications: Manually clean sensors/probes per manufacturer's specifications; manually clean injectors per manufacturer's specifications.
Quantity: 1 Unit: EA Work Item: Provision of Chemical Supplies. Specifications: Contractor to provide all pool chemicals (except CO2), including UN 1791 Hypochlorite Solution,8, PG III, RQ (Bulk Chlorine) and UN 1789 Hydrochloric Acid, 8, PG II (Bulk Acid).
Quantity: 1 Unit: EA Work Item: Provide Technician Hourly Rates. Specifications: For additional maintenance or repair work requested by the City Representative.

NAICS Classification

NAICS 713940 – Fitness and Recreational Sports Centers, NAICS 561210 – Facilities Support Services, NAICS 238290 – Other Building Equipment Contractors

Records and Due Date

This bid opportunity was entered into BidAmerica on December 8, 2025, and was last updated on December 5, 2025. All bids and/or proposals are due on December 18, 2025.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Orange City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Orange City prior to bidding.