Unofficial Notice of Invitation to Bid (NIB)

Milpitas City is seeking bids from qualified and interested contractors for the following project titled, RFP FOR STORMWATER INSPECTION SERVICES AT COMMERCIAL & INDUSTRIAL FACILITIES, identified under Solicitation ID: 25-1182. Work is to be performed near 455 E Calaveras Blvd, Milpitas, CA 95035, USA in Santa Clara County.

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General Project Description

The City of Milpitas is seeking proposals from qualified contractors to provide stormwater inspection services at commercial and industrial facilities for a period of up to five (5) years. This project is part of the City's Industrial and Commercial Site Controls Program, fulfilling requirements of the Municipal Regional Stormwater Permit (MRP) NPDES Order No. R2-2022-0018. The scope of work includes scheduling and conducting annual stormwater inspections (300-400 businesses per fiscal year) based on priority status, documenting all inspection data in the City’s Lucity data management system, providing educational outreach materials, performing follow-up inspections for identified violations, and contributing to the City’s annual Municipal Regional Stormwater Permit report.

General Bid Items

Quantity: - Unit: - Work Item: Conduct stormwater inspections at City-specified industrial and commercial facilities.
Quantity: - Unit: - Work Item: Provide data management services for inspection data, including entry into the City’s Lucity system.
Quantity: - Unit: - Work Item: Schedule and conduct stormwater inspections in accordance with Municipal Regional Stormwater NPDES Permit requirements, completing all scheduled inspections by June 30th of each year.
Quantity: - Unit: - Work Item: Document all inspection data in the City’s data management system, Lucity.
Quantity: - Unit: - Work Item: Deliver post-inspection "leave behind" notices and educational outreach materials onsite.
Quantity: - Unit: - Work Item: Send follow-up emails outlining necessary corrective measures and completion dates for identified violations.
Quantity: - Unit: - Work Item: Refer facilities that fail to meet compliance deadlines or require significant follow-up to the City’s Program Manager.
Quantity: - Unit: - Work Item: Conduct follow-up inspections for facilities requiring them within fifteen (15) calendar days.
Quantity: - Unit: - Work Item: Send C4 stormwater pre-inspection notification letters and inspection informational handouts to businesses monthly, notifying of a three-week timeframe for inspection.
Quantity: - Unit: - Work Item: Coordinate with businesses to facilitate inspection scheduling accommodations.
Quantity: - Unit: - Work Item: Provide inspectors with vehicles, communications services, and handout collateral for stormwater inspections.
Quantity: - Unit: - Work Item: Collect all field data electronically and enter inspection information and data directly into the City’s data management system, Lucity.
Quantity: - Unit: - Work Item: Provide summary details for the City’s Municipal Regional Stormwater Permit required Annual Report related to inspector training.
Quantity: - Unit: - Work Item: Conduct up to two status meetings with the City Program Manager each fiscal year.
Quantity: - Unit: - Work Item: Carry out inspections using physical forms (hardcopies) and submit handwritten forms to the City if City-provided tablets are out of service.

NAICS Classification

NAICS 541620 – Environmental Consulting Services (Providing expert advice, guidance, and technical assistance in environmental matters, including stormwater management and regulatory compliance to commercial and industrial facilities.), NAICS 541990 – All Other Professional, Scientific, and Technical Services (Performing specialized inspection services not classified in other NAICS categories, specifically related to environmental and stormwater compliance.)

Records and Due Date

This bid opportunity was entered into BidAmerica on December 23, 2025, and was last updated on January 7, 2026. All bids and/or proposals are due on January 28, 2026.

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Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Milpitas City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Milpitas City prior to bidding.