Unofficial Notice of Invitation to Bid (NIB)

General Bid Items

• Quantity: -  Unit: -  Work Item: Comprehensive Project Management and Design Development for new Police and Public Works facilities.
• Quantity: -  Unit: -  Work Item: Building Program Verification, Site Planning, and Exterior Schematic Design.
• Quantity: -  Unit: -  Work Item: Coordination of City Development Review, Construction Documents, and Contract Administration.
• Quantity: -  Unit: -  Work Item: Design Development – Minimum LEED Gold Certified Project and Conceptual Design.
• Quantity: -  Unit: -  Work Item: Detailed Swing Space Planning, including Temporary Facilities, Relocation Logistics, Utility Connections, Phasing Diagrams, and Cost Implications.
• Quantity: -  Unit: -  Work Item: Schematic Design.
• Quantity: -  Unit: -  Work Item: Mechanical Engineering and Design.
• Quantity: -  Unit: -  Work Item: Electrical Engineering and Design, including Circuit Panels, Wiring Specifications, and Power Distribution.
• Quantity: -  Unit: -  Work Item: Design and Coordination of Intermediate Distribution Frame (IDF)/Main Distribution Frame (MDF) systems.
• Quantity: -  Unit: -  Work Item: Low Voltage Diagram, including Fiber Cables, CAT 6 Cables, Patch Panels, Conduits, Cable Trays, Wireless Access Points, Card Key Access Panels, CCTV, and IP-Based PA System.
• Quantity: -  Unit: -  Work Item: Structural Engineering and Design, including Seismic Analysis.
• Quantity: -  Unit: -  Work Item: Plumbing Engineering and Design.
• Quantity: -  Unit: -  Work Item: Audio Visual (A/V) System Design, including Related Electrical and Data Requirements.
• Quantity: -  Unit: -  Work Item: Full Building Energy Modeling for LEED v4 & Title 24, with Calgreen mandatory measures and LEED Gold verification by LEED AP.
• Quantity: -  Unit: -  Work Item: Turnkey Signage Package for Informational, Directional, Site, Fire, and Life Safety Signage.
• Quantity: -  Unit: -  Work Item: Management of All Engineering and Specialty Consultants.
• Quantity: -  Unit: -  Work Item: Construction Cost Estimation.
• Quantity: -  Unit: -  Work Item: Preparation of Construction Documents for Plan Check Submittal and Bidding.
• Quantity: -  Unit: -  Work Item: Construction Administration and Support Services.
• Quantity: -  Unit: -  Work Item: Post-Occupancy Review and Minor Re-designs.
• Quantity: -  Unit: -  Work Item: Community Engagement Plan Development and Implementation, including Outreach Strategies, Communication Tools, and Engagement Schedule.
• Quantity: -  Unit: -  Work Item: Conduct a minimum of three (3) Community Workshops for Conceptual Design and Feedback.
• Quantity: -  Unit: -  Work Item: Develop a minimum of two distinct Conceptual Alternatives, illustrating Massing, Floor Plan Layouts, Exterior Character, and Site Organization, with Renderings, Diagrams, and Site Plans.
• Quantity: -  Unit: -  Work Item: Prepare a Conceptual Design Report summarizing Alternatives, Preliminary Cost Estimates, Sustainability, and Pros/Cons.
• Quantity: -  Unit: -  Work Item: 30% Design Development Set Submittal for City Review, including Renderings, Cut Sheets, Materials Palette, Utility Coordination, Schedule Update, 30% Cost Estimate, Water Efficiency Calculations, Energy Model, PG&E Application Status, and LEED Checklist.
• Quantity: -  Unit: -  Work Item: 75% Design Development Set Submittal for City Review, Plan Check, Constructability Review, and Bid-Ability Review, with detailed plans, specifications, bid schedule, submittal lists, inspection tables, material warranties, and utility conflict resolutions.
• Quantity: -  Unit: -  Work Item: 100% Design Development Set Submittal for City Review, Plan Check, Constructability Review, and Bid-Ability Review, including Peer Review, Responses to City Comments, Finalized Specifications, and 100% Construction Cost Estimate.
• Quantity: -  Unit: -  Work Item: Bid Package Submittal, including Stamped and Signed Technical Drawings, Specifications, Final Schedule Update, Final Construction Cost Estimate, and LEED Gold Checklist.
• Quantity: -  Unit: -  Work Item: Bid Services Support, including Pre-Bid Meeting Attendance, RFI Responses, and Addenda Preparation.
• Quantity: -  Unit: -  Work Item: Construction Services Support, including Coordination Meetings, Pre-Construction Meetings, and Periodic Construction Progress Meetings.
• Quantity: -  Unit: -  Work Item: Contract Change Review and Recommendations, LEED Checklist Updates, Record Drawings based on Contractor Red-lines, Meeting Documentation, and "Lessons Learned Meeting" Participation.

NAICS Classification

Architectural Services (Providing comprehensive design, planning, and documentation for new municipal facilities), Engineering Services (Providing mechanical, electrical, structural, plumbing, and audiovisual engineering design required for the project), Environmental Consulting Services (Incorporating sustainability, LEED Gold certification, and energy modeling into public building design)

Records and Due Date

This bid opportunity was entered into BidAmerica on November 25, 2025, and was last updated on January 27, 2026. All bids and/or proposals are due on February 5, 2026.

Contractors may log in or create a free BidAmerica account to view full project documents, plans, specifications, addenda, submission requirements, and more project details issued by Carmel By The Sea City.

Legal Disclaimer

All bidders are responsible for reviewing and verifying all official bid documentation directly from the issuing agency. BidAmerica aggregates public bid information for advertisement purposes for contractors and government agencies convenience. This Notice of Invitation to Bid is for reference purposes only and is not an official or complete representation of any documents issued by Carmel By The Sea City. BidAmerica does not guarantee the accuracy, completeness, or timeliness of any information displayed and shall not be held liable for any errors, omissions, misinterpretations, or damages resulting from reliance on this summary. Contractors must obtain all official information—including plans, specifications, addenda, deadlines, submission requirements, qualifications, and bidding conditions—directly from Carmel By The Sea City prior to bidding.